BlueBox Brand Name Chiller Units (Cooling and Heating) Supply Aviano Air Base Italy

This document is a combined synopsis/solicitation (FA568226Q8003) from the Department of the Air Force, 31st Contracting Squadron, Aviano AB, Italy, for the supply of BlueBox Brand Name Chiller Units (Cooling and Heating) via a Firm Fixed Price Blanket Purchase Agreement. The solicitation, issued as an Amendment 0003, includes answers to questions and corrects the period of performance to April 1, 2026, to March 31, 2031. Quotations are due by March 4, 2026, at 11:00 a.m. CET, with questions due by February 12, 2026. The acquisition, under NAICS 333415, will be awarded based on Technical Capability, Prior Experience, and Price. Offerors must be actively registered in SAM and provide Italian Chamber of Commerce and DURC certificates. Delivery is exclusively to Aviano AB, Italy, and invoices must be submitted electronically through the PIEE system. No set-aside for small business will be used due to the overseas location.

This government file addresses questions and clarifications regarding a Blanket Purchase Agreement (BPA) for chiller units, likely for Aviano Air Base. Key topics include compliance with EU laws and regulations (such as GWP limitations and F-gas regulations), management of product transitions and price adjustments during the 5-year BPA term (2026-2031), and logistical aspects like delivery, warranty, and payment terms. The government confirms that EU laws take precedence, new models will be accepted if compliant and equivalent, and annual price list updates with justification are required. However, the BPA is an “as-needed” arrangement with no guaranteed quantities or historical purchasing data provided. The contractor is responsible for transportation and unloading, with a 14-day inspection period and 30-day payment terms in EUR. Start-up is not required as part of unit supply, and on-site work by supplier personnel is not covered.

The Department of the Air Force, 31st Fighter Wing, 31st Contracting Squadron at Aviano AB, Italy, has issued Amendment 0002 to solicitation FA568226Q8003 for the supply of BlueBox Brand Name Chiller Units (Cooling and Heating) via a Blanket Purchase Agreement. The primary purpose of this amendment is to extend the submission deadline for quotations from February 28, 2026, to March 6, 2026, both at 11:00 a.m. Central European Time (CET). This Request for Quotation (RFQ) is for commercial items, prepared in accordance with FAR subpart 12.6 and FAR 13, and is not set aside for small businesses due to its overseas location. The contract type will be a Firm Fixed Price Blanket Purchase Agreement with a period of performance from April 1, 2026, to March 31, 2031. Offers must be submitted digitally via email and include technical capability, prior experience, and price components. Evaluation will be based on these factors, aiming for the most advantageous offer to the government. Invoicing will be electronic through the PIEE system, and government purchase cards are not allowed. Specific Italian certifications, such as the Chamber of Commerce certificate and DURC, are required for responsiveness. An ombudsman is available for concerns, but direct inquiries should go to the contracting officers.

The Department of the Air Force, 31st Fighter Wing, 31st Contracting Squadron at Aviano Air Base, Italy, issued a combined synopsis/solicitation (FA568226Q8003) for a Firm Fixed Price Blanket Purchase Agreement to supply BlueBox Brand Name Chiller Units (cooling and heating). This Request for Quotation (RFQ) is open until February 28, 2026, at 11:00 a.m. CET, with questions due by February 12, 2026, at 11:00 a.m. CET. The contract, with a period of performance from April 1, 2026, to March 31, 2031, requires electronic invoicing via the PIEE system. Offerors must register with SAM, provide Italian Chamber of Commerce and DURC certificates, and submit a quote consisting of technical capability, prior experience, and price. Evaluation will be comparative, focusing on the most advantageous offer, not solely the lowest price. Due to the overseas location, no small business set-aside will be used.

The U.S. Air Force at Aviano Air Base, Italy, is seeking a contractor through a Blanket Purchase Agreement for the supply of BlueBox Chiller Units. This Performance Work Statement outlines the technical and logistical requirements for the chiller units, which are essential HVAC assets for maintaining temperature and humidity in base buildings. The contractor will be responsible for providing all materials, manpower, and associated costs, including delivery, installation, and compliance with all applicable Italian and U.S. laws and safety regulations. Key requirements include a 50-working-day delivery window, adherence to a fixed-price list for specific BlueBox models, and the provision of comprehensive closeout documentation in both Italian and English. The agreement emphasizes strict safety protocols, base access procedures, and product compliance with various certifications and standards.

The Air Force Civil Engineer Center Operations Directorate (AFCEC/CO) has approved the standardization of HVAC Chiller Systems for several Air Force installations. This memorandum, dated January 15, 2025, lists specific manufacturers approved for each base, including Trane, Daiken, Multistack, York, Carrier, Airedale, UNIFLAIR, DUNHAM BUSH, and BlueBox. The approval is based on analyses conducted by each installation justifying their chosen manufacturers. AFCEC/CO mandates an annual inventory analysis to track standardization progress, evaluate changes in decision factors, and confirm no external influences warrant reconsideration of approved manufacturers. A new Memorandum of Request and analysis will be required if a change in manufacturer is deemed necessary by the Base Civil Engineer.

The Department of the Air Force, 31st Fighter Wing, 31st Contracting Squadron at Aviano Air Base, Italy, issued Amendment 0001 to solicitation FA568226Q8003. This amendment revises the end date for a Blanket Purchase Agreement (BPA) for BlueBox Brand Name Chiller Units (Cooling and Heating) Supply from March 31, 2031, to September 30, 2029. The solicitation is a combined synopsis/solicitation for commercial items under FAR subpart 12.6 and FAR 13, structured as a Request for Quotation (RFQ). Quotes are due by February 28, 2026, at 11:00 a.m. CET, with questions due by February 12, 2026, at 11:00 a.m. CET. The contract will be a Firm Fixed Price Blanket Purchase Agreement, with electronic invoicing through the PIEE system. Evaluation will be based on Technical Capability, Prior Experience, and Price, with specific instructions for quotation preparation, including Italian Chamber of Commerce and DURC certificates. No small business set-aside will be used due to the overseas location.

This Blanket Purchase Agreement outlines the supply of Bluebox Chiller Units, including both cooling-only and heat pump models across Zeta Sky R7, Tetris Sky R7, and Epsilon Sky HI R7 series. The agreement details various configurations for each model, such as standard, 1 circulating pump, 2 circulating pumps, and options with accumulation tanks, specifying their cooling and heating thermal power in kilowatts. The pricing for all units is standardized at €1.00 and $1.00, with a FY26 exchange ratio of 0.9303. The document concludes with a total estimated cost of €367.00 and $367.00 for all specified chiller unit types.

The Department of the Air Force (DAF) is issuing a Justification and Approval (J&A) for Other Than Full and Open Competition to standardize HVAC chiller brand manufacturers across its installations from October 1, 2024, through September 30, 2029. This Brand Name Class J&A aims to reduce the total cost of ownership (TCO) by limiting chiller brands per installation, leveraging existing inventory data and compliance with Air Force Civil Engineer Center (AFCEC) standardization policy. The DAF anticipates purchasing 1,654 chiller units during this period. Standardization, initiated in 2019, has already reduced the number of manufacturers from 142 to 127, resulted in avoided training costs, increased cybersecurity, enhanced resilience, improved mission effectiveness, and reduced equipment/parts inventories. It has also boosted small business participation in chiller purchases from 73% to 92%. Market research, including a 2018 Category Intelligence Report and a 2023 Request for Information, confirmed industry best practices support standardization. Competition for chiller procurement will continue among local authorized distributors, most of which are small businesses.