68--Propane for Turtle Mountain Agency
ID: 140A0126Q0007Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSGREAT PLAINS REGIONABERDEEN, SD, 57401, USA

NAICS

Industrial Gas Manufacturing (325120)

PSC

GASES: COMPRESSED AND LIQUEFIED (6830)

Set Aside

Indian Economic Enterprise (IEE) Set-Aside (specific to Department of Interior and Indian Health Services) (IEE)

Original Source

https://sam.gov/workspace/contract/opp/0ead3d12d5f442fabe319535ea08f1a9/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking qualified vendors to supply propane for the Turtle Mountain Agency. The procurement involves delivering a total of 41,420 gallons of propane to various Bureau facilities, including essential locations such as the Detention Center and Fire Hall, with the objective of ensuring a safe and healthy environment for the agency's operations. This opportunity is set aside for Indian Economic Enterprises (IEEs), emphasizing the importance of supporting local businesses within the community. Interested parties must submit their quotes by December 16, 2025, at 5:00 PM CST, and can reach out to Crystal Keys at crystal.keys@bia.gov or by phone at 405-933-6016 for further information.

    Point(s) of Contact
    Keys, Crystal
    (405) 933-6016
    crystal.keys@bia.gov
    Files
    Title
    Posted
    Attachment_1__SOW.pdf
    This document outlines a Request for Proposal (RFP) for propane delivery services to various Bureau of Indian Affairs (BIA) facilities at the Turtle Mountain Agency. The objective is to ensure a safe and healthy environment by supplying propane to BIA buildings, including the Detention Center, Fire Hall, Facility Management Office, Records Storage, Roads/Forestry, and Facility Grounds Shop. The vendor will be responsible for coordinating propane deliveries during winter months, adhering to all applicable codes and regulations. Key requirements include providing a delivery schedule to the Facility Manager at least 72 hours in advance. The period of performance for this work extends through March 31, 2026, with all work subject to inspection and acceptance by the BIA.
    Attachment_2__Pricing_Template_TMA.pdf
    This document is an attachment to solicitation 140A0126Q0007, serving as a pricing template for the procurement of propane for the Turtle Mountain Agency. It specifies a required quantity of 41,420 gallons of propane with a delivery period extending until March 31, 2026. The form includes fields for the company name, point of contact, unit price, and estimated total price. By responding to the solicitation using this form, companies affirm their commitment to provide liquid propane in compliance with all applicable local, state, and federal laws, guidelines, and regulations, and agree to adhere to all terms and conditions outlined in the solicitation document.
    Attachment_3__IEE_Representation_Form.pdf
    Sol_140A0126Q0007_Amd_0001.pdf
    This amendment to solicitation 140A0126Q0007 changes the set-aside from ISBEE to IEE and extends the deadline for quotes to December 16, 2025, at 5:00 PM CST. The period of performance for the contract is from December 15, 2025, to March 31, 2026. Offerors must acknowledge this amendment by completing items 8 and 15 and returning copies, or by other specified communication methods, to ensure their offer is considered.
    Sol_140A0126Q0007.pdf
    This document is a Request for Quotation (RFQ) for the procurement of 41,420 gallons of propane for the Turtle Mountain Agency, set aside 100% for Indian Small Business Economic Enterprises (ISBEEs). The solicitation, number 140A0126Q0007, was issued on November 21, 2025, and quotes are due by November 28, 2025, at 1700 CS. The anticipated period of performance is from December 1, 2025, to March 31, 2026. The NAICS code for this requirement is 325120 (Industrial Gas Manufacturing) with a small business size standard of 1,200 employees. The contract type will be a Firm-Fixed-Price (FFP) Purchase Order. The document outlines general terms and conditions, including applicable FAR and DIAR clauses, and specific instructions for quoters regarding submission requirements and electronic invoicing via the IPP System.
    Lifecycle
    Title
    Type
    Propane for Turtle Mountain Agency
    Currently viewing
    Combined Synopsis/Solicitation
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