3T Breast Coil Equipment

This document is Amendment 0001 for Solicitation 36C25526Q0597, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 15. The solicitation seeks to procure a dedicated 3T Breast Coil for the St. Louis VAMC John Cochran Division. The primary purposes of this amendment are to update the Statement of Requirements (SOR) and extend the proposal submission deadline. The quote due date has been extended from August 31, 2026, to September 16, 2026, at 11:00 AM CDT. The updated Statement of Requirements specifies the acquisition of a dStream Sentinelle 16-channel digital breast coil. Key technical requirements include full compatibility with the facility's existing Siemens Healthineers Vida 3.0T MRI system and Vida XA10 software. The coil must feature variable coil geometry with adjustable left and right elements to optimize the signal-to-noise ratio for diagnostic and interventional breast studies, including biopsies, spectroscopy, and diffusion-weighted imaging. Additionally, the contractor is responsible for delivery, installation, operational testing, and integration into existing clinical workflows. The contractor must also provide comprehensive training for MRI technologists and radiology staff, offer a minimum one-year manufacturer warranty, and provide ongoing technical support and replacement parts. Final acceptance is contingent upon successful installation, verified clinical compatibility, and completed staff training.

This federal solicitation (36C25526Q0597), issued by the Department of Veterans Affairs Network Contracting Office (NCO) 15, seeks quotes for a "Brand Name Only" Sentinelle 16-Channel Breast Coil System. The procurement is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 334510. The objective is to acquire a dedicated 3T Breast Coil compatible with the existing Siemens Healthineers 3T MRI system at the St. Louis VA Medical Center John Cochran Division in St. Louis, Missouri. The contractor must provide all equipment, delivery, installation, integration, testing, staff training, and a minimum one-year manufacturer warranty. Delivery is required within 120 days after receipt of order (ARO) on a Firm-Fixed-Price, FOB Destination basis. To be considered responsive, vendors must be authorized distributors and submit an Authorized Distributor Letter from the Original Equipment Manufacturer (OEM) along with their quotes. Key contract clauses incorporated include standard commercial terms, Buy American requirements, electronic invoicing through the VA Financial Services Center, and security prohibitions regarding specific foreign entities and unmanned aircraft systems. Offers are due by August 31, 2026, at 11:00 AM CDT to Contracting Officer Tywanna Sparks.

This federal Single Source Justification document details a brand-name-only procurement for the St. Louis VA Medical Center John Cochran Division. The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 15 intends to acquire a Philips/Sentinelle Breast MRI 16-Channel Tabletop Coil System, estimated at $74,240.00. The justification outlines that this specific system is required to integrate seamlessly with the facility’s existing Siemens 3T MRI platform. Alternative products present technical, clinical, and safety risks, such as degraded imaging quality and loss of manufacturer support. The Philips/Sentinelle system provides critical advanced imaging and interventional capabilities—including a 16-channel bilateral coil array, variable geometry, and biopsy grid compatibility—that the current 7-channel coil cannot support. Market research was conducted via databases including the Small Business Administration (SBA), SAM.gov, and GSA Advantage. Although a Sources Sought Notice yielded no responses, the equipment is available on a Philips HTME contract and can be procured through authorized distributors. The Contracting Officer approved this single-source acquisition under FAR 13.106-1, certifying the justification as accurate and complete.