Notice of Intent to Sole Source - NADTC Custom Configuration Spares

The document, titled "NADTC Initial Spares List - NAS Oceana," details a list of computer and networking equipment, along with associated peripherals, designated as initial spare parts. The items include various models of Rave AD and Maintenance Computers, Dell R660 Computers, a Dell Pro 16 Plus Maintenance Laptop, a Corsair Xeneon Edge, a Shure Microphone, APC UPS units, and Dell 24 Port Ethernet Switches. This list likely serves as a component of a federal government RFP, federal grant, or state/local RFP, specifying the required initial spare parts for a technology infrastructure or system at NAS Oceana. The purpose of this document is to clearly enumerate the necessary equipment to ensure operational continuity and facilitate timely repairs or replacements.

The Naval Air Warfare Center, Training Systems Division (NAWCTSD) in Orlando requires a sole-source acquisition of critical spare components for the Navy Aviation Distributed Training Center - Atlantic (NADTC-LANT) Expansion. This acquisition, estimated at $223,472.78, will be conducted with Aero Simulation, Inc. (ASI) due to their unique and proprietary knowledge of the NADTC-LANT system's customized architecture. ASI is the only source capable of providing brand-name and custom-modified hardware spares, as other vendors would cause substantial cost duplication and delays. The requirement includes custom modifications based on ASI's proprietary data, mandatory brand-name components for interoperability, and addressing obsolescence with ASI's ongoing Form, Fit, and Function (FFF) replacement efforts. Market research confirmed ASI as the only source capable of meeting the full requirement, and past performance with other vendors resulted in unacceptable issues. This is a one-time procurement, and while future market research will continue, no actions can overcome competition barriers for this specific acquisition.

The Statement of Work (SOW) outlines the requirements for initial spare parts to support the Navy Aviation Distributed Training Center Atlantic (NADTC-LANT) Expansion. The Naval Air Warfare Center, Training Systems Division (NAWCTSD) requires a contractor to procure and deliver specific spare components, including various computers, microphones, and an APC UPS, to Naval Air Station (NAS) Oceana, Virginia Beach, Virginia, by February 15, 2027. The contractor must consolidate shipments, provide advance notification with tracking information to designated points of contact, and mark packages with contract and part numbers. Manufacturer documentation, if available, should accompany the parts. The government reserves the right to inspect and test the delivered spares, and the contractor is responsible for warranty replacements within 15 days of delivery.

The Naval Air Warfare Center Training Systems Division (NAWCTSD) Orlando intends to award a sole-source contract to Aero Simulation, Inc. for the procurement and custom modification of servers, computers, and peripherals. This is to extend the lifecycle and maintain the operational availability of the Navy Aviation Distributed Training Center (NADTC) Program's distributed mission training. Aero Simulation, Inc. is the only known source possessing the unique, proprietary technical data required for seamless integration into the NADTC-LANT system-of-systems architecture, thus avoiding substantial duplication of costs and unacceptable delays. This notice is not a request for competitive proposals, but a notification of intent to contract solely with Aero Simulation, Inc. Interested parties capable of meeting the government's needs must submit detailed written technical capabilities by 5:00 PM EST on June 4, 2026, to Emily Lawrence (emily.g.lawrence3.civ@us.navy.mil). The government will consider these responses to determine if a competitive procurement is advantageous; otherwise, the sole-source procurement will proceed.