Request for Quotation for the Supply of Vehicle for U.S. Embassy Phnom Penh

This document is Amendment 0001 to Solicitation 19CB6026Q0027, issued by the American Embassy Phnom Penh in Cambodia. The primary purpose of the amendment is to revise the minimum technical specifications for the vehicle procurement and to extend the proposal submission deadline. Specifically, the amendment updates the "brand name or equal" requirements for a 2027 Toyota Land Cruiser Prado SUV. Detailed specifications are provided for the engine (2.8L, 4-cylinder turbo diesel), 8-speed automatic transmission, exterior features (white color, LED headlights, side step), interior features (7-passenger capacity, fabric seats), safety systems (airbags, ABS, stability control), and mandatory inclusions like a fire extinguisher. Crucially, the solicitation mandates that a service center and quality spare parts for the vehicle must be readily available in the Phnom Penh market. Additionally, the vehicle must include a manufacturer's warranty of at least three years or 60,000 km, with warranty services physically based in Phnom Penh. Finally, the deadline for submitting revised quotations and offers has been extended to September 11, 2026, at 4:00 PM Cambodian local time. All other terms and conditions of the original solicitation remain unchanged.

The U.S. Embassy Phnom Penh, Cambodia, has issued Request for Quotation (RFQ) 19CB6026Q0027 for the procurement of one new 2027 Toyota Land Cruiser Prado SUV (or equivalent). Released by the General Services Office and signed by Contracting Officer Kara Finneren, the solicitation invites prospective vendors to submit competitive, technically acceptable bids in English by August 26, 2026, at 4:00 PM Cambodian local time. The vehicle must meet precise technical specifications, including a 2.8L diesel engine, 8-speed automatic transmission, 4WD capability, left-hand drive, white exterior, and a seven-passenger capacity. Additionally, the vendor must guarantee the availability of a Phnom Penh-based service center, genuine spare parts, and a comprehensive warranty of at least three years or 60,000 kilometers. Bidders have distinct shipping terms based on their location. Local and non-U.S. vendors must deliver door-to-door directly to the Embassy in Phnom Penh within one to three months. The Embassy will facilitate duty-free clearance via a Diplomatic Note, though the vendor remains responsible for customs clearance and transportation. U.S.-based vendors must ship to a designated Consolidated Receiving Point in Kent, Washington, where a 20% to 30% price surcharge will be added for evaluation purposes to cover onward transport. Bidders must be registered in the System for Award Management (SAM) database prior to submitting an offer. The contract will be awarded on a Lowest Price, Technically Acceptable (LPTA) basis, with payment issued via Electronic Funds Transfer within 30 days of delivery.