DA10--Cloud Based Document Control System Software
ID: 36C24626Q0053Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF246-NETWORK CONTRACTING OFFICE 6 (36C246)HAMPTON, VA, 23667, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Original Source

https://sam.gov/workspace/contract/opp/eaca92f6315f4d5284981ac0c3d5d3a8/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contracting Office 6, intends to award a sole source Firm-Fixed-Price purchase order to MEDIALAB SOLUTIONS INC. for a Cloud Based Document Control System for the Asheville Veterans Affairs Medical Center (VAMC). This procurement is justified under FAR 13.106-1(b), allowing solicitation from a single source, and falls under the NAICS code 518210, which has a business size standard of $40 million. The Cloud Based Document Control System is crucial for managing documentation efficiently within the VAMC, ensuring compliance and streamlined operations. Interested parties may submit their capability statements by September 25, 2025, at 10:00 A.M. EST, via email to Contracting Officer Zanona Pickett at zanona.pickett@va.gov; however, telephone inquiries will not be accepted.

    Point(s) of Contact
    Zanona PickettContracting Officer
    (757) 728-3116
    zanona.pickett@va.gov
    Files
    Title
    Posted
    36C24626Q0053_1.docx
    The Department of Veterans Affairs Network Contracting Office 6 intends to award a sole source Firm-Fixed-Price purchase order to MEDIALAB SOLUTIONS INC. for a Cloud Based Document Control System for the Asheville VAMC. This action is justified under FAR 13.106-1(b), soliciting from a single source, with NAICS code 518210 and a $40.0 Million business size standard. This notice is not a request for competitive quotations, but responsible sources may submit information demonstrating their capability to meet the requirement by September 25, 2025, at 10:00 A.M. EST, via email to Zanona Pickett at zanona.pickett@va.gov. The Government will consider received information to determine if a competitive procurement is feasible, but this is at their sole discretion. Telephone inquiries will not be accepted.
    Lifecycle
    Title
    Type
    DA10--Cloud Based Document Control System Software
    Currently viewing
    Special Notice
    Similar Opportunities
    DA01--550-26-1-985-0034 InstyMed Dispenser System (VA-26-00024776)
    Buyer not available
    The Department of Veterans Affairs (VA) intends to negotiate a limited source contract for the InstyMed Dispenser System, identified by Solicitation Number 36C25226Q0106. This procurement includes the purchase of the dispenser system and professional installation services, emphasizing that it is not a request for proposal or quote, as no solicitation document is available. The InstyMed Dispenser System is crucial for enhancing medication delivery and management within VA facilities. Interested parties must respond to this notice by December 12, 2025, at 10:00 am CST, and can contact Contracting Officer Vernise L. Newton at vernise.newton@va.gov or by phone at 414-844-4850 for further information.
    J065--Bayer Medrad Injectors Full Service
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 17, intends to award a sole source Firm-Fixed-Price Contract to Novamed Corporation for the full service of Bayer Medrad Injectors. This contract, identified as 36C25724P0085, will provide essential services including onsite support by a Bayer certified field engineer, hardware system coverage, calibration, software updates, EPM certified part replacements, and comprehensive inspection and safety testing for various Bayer/Medrad models at the Dallas VA Medical Center. The procurement is being conducted under FAR 13.5, indicating the intent to negotiate with a single source due to the specialized nature of the services required. Interested parties may submit their capability information by December 12, 2025, at 10:00 A.M. CT, to Rafael Rodriguez at Rafael.Rodriguez2@va.gov, as the government may consider competitive procurement based on the responses received.
    R408--Acquisition Support Services
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking to award a sole-source contract to Veterans Management Services Inc., a Service-Disabled Veteran-Owned Small Business (SDVOSB), for acquisition support services to assist the Veterans Health Administration (VHA). The procurement aims to fulfill various acquisition support requirements essential for VHA contracting operations, leveraging the authority provided under 38 U.S.C. 8127(c) to directly contract with SDVOSBs. The anticipated period of performance for this contract is from September 29, 2025, to September 28, 2026, with interested parties encouraged to submit capability statements to Contracting Officer Joseph Senkovich via email by September 30, 2025, at 3:00 PM ET.
    J065--AGFA Preventive Maintenance and Service Base 2 years Intent to Sole Source
    Buyer not available
    The Department of Veterans Affairs (VA) intends to award a sole-source contract to AGFA US Corp. for preventive maintenance and support services for the AGFA DR 400 Detector System at the Worcester Belmont Street Campus. The contract will cover a base year plus two option years, from January 1, 2026, to December 31, 2028, requiring annual preventive maintenance and service support as detailed in the attached Statement of Work. This procurement is critical as AGFA US Corp. is the only provider capable of delivering the specialized and proprietary services necessary to maintain compliance with FDA and cybersecurity requirements. Interested parties may submit documentation to demonstrate their qualifications by December 11, 2025, at 11:00 AM EST, with all inquiries directed to Contract Specialist Kim McCarthy at kim.mccarthy@va.gov.
    6515--Patient Information Center iX, Durham VAMC
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 6, is conducting a Sources Sought Notice to gather information regarding the Patient Information Center iX (PIC 4) hardware and software for the Durham VA Medical Center. This procurement aims to identify potential sources capable of providing the PIC 4 systems, which are critical for patient monitoring within the facility. Interested companies, regardless of their size or socioeconomic status, are encouraged to respond with relevant information, including their capabilities and certifications, by December 12, 2025, at 10:00 AM EST. Responses should be directed to Contract Specialist Monique Cordero at Monique.Cordero@va.gov, and all potential sources must be registered in the System for Awards Management (SAM) and the Small Business Administration's Dynamic Small Business Search (SBA DSBS) databases.
    DA01--FMBT System Integrator (New Action-Recompete, VA-26-00002411)
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified contractors for the FMBT System Integrator acquisition, identified under solicitation number 36C10B25Q0354, which will be issued through the General Services Administration (GSA) Multiple Award Schedule (MAS) Financial Management (FM) Marketplace. This procurement aims to promote broad competition among various business sizes, including small, disadvantaged, veteran-owned, woman-owned, and HUBZone small businesses, as well as large businesses, ensuring compliance with Executive Order 14249. The solicitation is anticipated to be posted within one week of this notice, with the primary contact for this opportunity being Contract Specialist Angel Santos, who can be reached at Angel.Santos2@va.gov or by phone at 848-377-5096. Interested parties should prepare for the upcoming solicitation and note that the response date for the special notice is August 28, 2025, at 5 PM Eastern Time.
    6515--36C25926Q0122| Sources Sought on Medical Labelling System for Rocky Mountain Regional VA Medical Center
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 19, is seeking potential sources for a Medical Labelling System for the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. The procurement aims to replace 13 existing medication labeling systems with brand-name Codonics Safe Label System (SLS) 550i units, which must integrate with current infrastructure and adhere to stringent medical safety standards. Interested vendors are required to submit their company information, including capabilities and socioeconomic classifications, by December 9, 2025, at 12:00 pm MT to Lynn Lim at lynn.lim@va.gov. This notice is for market research purposes only and does not constitute a solicitation or guarantee of a future contract award.
    7J20--Lenel License
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 4, intends to award a sole source contract for the renewal and restoration of a Lenel S2 license for the Philadelphia VA Medical Center. This procurement aims to transition the Access Control system to the Lenel S2 OnGuard, a Physical Access Control System software, ensuring compliance with federal guidelines and enhancing operational efficiency. The current system in use is outdated and non-compliant, making this renewal a cost-effective solution compared to implementing a new system. Interested firms may submit written notifications and capability statements by December 10, 2025, at 10:00 AM EST, with the NAICS code for this opportunity being 541519, which pertains to Other Computer Related Services.
    J065--NOTICE of INTENT SOLE SOURCE GE MACLAB Service and Support
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office 21 (NCO 21), intends to award a Firm Fixed Price contract to GE Healthcare, INC for the maintenance and support of the GE Healthcare Combolab systems (Mac Lab System) at the Veterans Affairs Sierra Nevada Health Care System. The contract, effective January 1, 2026, will require the contractor to provide all necessary labor, transportation, parts, and expertise, ensuring compliance with various national and industry standards, including NFPA-99 and OSHA, while maintaining a commitment to 99% equipment uptime. Interested parties may express their interest by submitting a detailed description of their capabilities via email to Gary Christensen at gary.christensen@va.gov by December 12, 2025, at 10:00 AM Pacific Standard Time, referencing solicitation number 36C26126Q0190. The government reserves the right to determine whether to compete the proposed contract based on the responses received.
    4120--HVAC Controls Equipment - Install
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office (NCO) 16, intends to award a Sole Source, Firm-Fixed Price contract to Johnson Controls Inc. for the installation of Direct Digital Control (DDC) equipment at the G.V. (Sonny) Montgomery VA Medical Center in Jackson, MS. This procurement is necessitated by the proprietary nature of Johnson Controls' Metasys system and control equipment, which has been confirmed through market research as the only responsible source capable of fulfilling the agency's requirements. Interested parties may express their interest and capability to meet this requirement by submitting compelling evidence to the primary contact, Andrew T Misfeldt, at andrew.misfeldt@va.gov by 10:00 AM CST on December 15, 2025. The estimated value of this acquisition is below $250,000, and it is crucial for potential vendors to be registered in the System for Award Management (SAM) and the VetBiz Registry if applicable.