Non-Emergency Ambulance Transportation at Milwaukee VAMC

The Department of Veterans Affairs issued a Sources Sought Notice seeking contractors capable of providing non-emergency ambulance transportation services for the Clement J Zablocki VA Medical Center and its associated clinics. The notice, part of market research, aims to identify potential service providers for Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT) services, with operations potentially extending to Wisconsin, Michigan, and Illinois. The estimated annual quantities highlight service needs such as 300 non-emergency BLS trips under 50 miles and reduced amounts for greater distances, along with specified service rates for loaded mileage and waiting times. This request does not generate a solicitation, and responses are entirely voluntary. Interested providers must submit information detailing their capabilities, organizational structure, and vehicle fleet by August 6, 2025, to the designated Contracting Officer via email. Responses will help determine procurement methods, including potential set-asides for veteran-owned small businesses. Compliance with limitations on subcontracting is mandated for applicable contracts, ensuring appropriate distribution of work among small businesses. Overall, the notice underlines the VA's commitment to sourcing qualified emergency service providers while encouraging participation from qualified entities in the public sector.

The Department of Veterans Affairs (VA) is issuing a presolicitation notice for non-emergent ambulance services in Milwaukee, WI. This five-year ordering period will run from October 1, 2025, to September 30, 2030. The services are required for the Clement J. Zablocki VA Medical Center, Community-Based Outpatient Clinics, and other VA and non-VA medical facilities. The solicitation number is 36C25225Q0646, with a response date of September 17, 2025, at 13:00 Central Time. The contracting office is located at 115 South 84th Street, Suite 101, Milwaukee, WI 53214-1476. The point of contact is Contracting Officer Erika Cannaday, accessible via erika.cannaday@va.gov. This notice indicates an upcoming opportunity for contractors to provide essential ambulance services to support veteran healthcare in the region.

The William S. Middleton Surveillance Checklist outlines performance objectives and thresholds for a Ground Ambulance contract. Key requirements include providing 24/7 ambulance service with 95% compliance, maintaining vehicles in a clean and orderly condition (95% compliance), and furnishing detailed preventive maintenance records for each vehicle (95% compliance). Additionally, the contractor must provide 100% qualified personnel who have completed at least 150 hours of training in accordance with DHHS standards, including in-hospital training. A licensed Medical Transport Officer (MTO) is responsible for ensuring all personnel receive written sanitation procedures conforming to OSHA bloodborne pathogen protocols (100% compliance). The surveillance method for all objectives is 100% surveillance, with patient pick-up monitored for ambulance service and overall surveillance for other performance objectives.

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Attachment A, titled "Critical Care Transport Capabilities Confirmation," is a crucial document for offerors responding to a federal government RFP. It outlines the mandatory requirements for ambulance providers to perform Critical Care Transports (CCTs). Offerors must confirm their capability to transport a comprehensive list of drugs and equipment, including up to Tier III supplies, depending on the EMS region. The document details specific drug categories, such as Acetylcysteine, Amiodarone, and various antibiotics, along with specialized equipment like chest tubes, portable mechanical ventilators, and VADs. Additionally, providers must possess SmartPump capabilities for up to six IV drips and utilize Zoll X Series Critical Care Monitors with features like continuous 12-lead EKG monitoring and arterial line monitoring. The form requires a signature from a company representative, confirming their ability to meet these stringent CCT criteria. This attachment ensures that all contracted ambulance services are fully equipped to handle critical patient transport needs, aligning with federal healthcare standards and patient safety protocols.

The document states that all Department of Labor Wage Determinations for referenced counties (S02 - PWS Attachment 1) are accessible via the website: https://sam.gov/wage-determinations. This information is crucial for federal government RFPs, federal grants, and state/local RFPs, as it provides the necessary wage data for compliance and accurate project bidding. The link directs users to the official source for these determinations, ensuring transparency and adherence to labor regulations.

The provided document lists numerous counties across Wisconsin, Illinois, and Michigan. This type of file, common in government RFPs and grants, likely indicates the geographical scope or service area for a particular project, program, or initiative. The comprehensive list suggests a broad regional focus, potentially for a federal grant covering multiple states or a multi-state RFP seeking vendors or partners with capabilities across these specific counties. The document itself does not provide further details on the purpose of this list, but its context within government procurement strongly implies a definition of operational boundaries or target demographics for a government-funded endeavor.

This government Request for Quote (RFQ) from the Department of Veterans Affairs (VA) is for non-emergency ambulance transportation services for the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin, and affiliated facilities. The contractor must provide Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT) services 24/7. Key requirements include qualified personnel with specific certifications, valid driver's licenses, and clean driving/criminal records. Ambulances must meet federal, state, and local regulations and pass inspections. The document details strict protocols for information security, privacy, records management, and facility conduct, including compliance with VA directives, NARA policies, and specific training requirements for contractor personnel. It also outlines procedures for invoicing, security incident reporting, and the handling of VA information and equipment.