J061--Emergency Generator Preventive Maintenance and Testing

The Department of Veterans Affairs is seeking bids for Emergency Generator Preventive Maintenance and Repair services for the Michael E. Debakey VA Medical Center in Houston, TX, and 13 surrounding Community Based Outpatient Clinics. The solicitation, number 36C25626Q0342, is a combined synopsis/solicitation issued as an RFQ, set aside for Service-Disabled Veteran-Owned Small Businesses. The contract includes a base period of 12 months with four 12-month option periods. Services encompass monthly, annual, and semi-annual PM, load bank testing, and emergency repairs for various diesel, dual-fuel, and natural gas generators. Contractors must be OEM trained, authorized, and have at least five years of experience. Quotes are due by February 16, 2026, at 3:00 PM CST, with questions due by February 10, 2026, at 12:00 PM CST.

The Department of Veterans Affairs is soliciting quotes for emergency generator preventive maintenance and repair services at the Michael E. Debakey VA Medical Center in Houston, TX, and 13 surrounding Community Based Outpatient Clinics. This combined synopsis/solicitation (RFQ 36C25626Q0342) seeks an OEM-trained contractor with a minimum of five years' experience to provide monthly, annual, and semi-annual PM and testing for 18 generators (16 diesel, 1 dual fuel, 1 natural gas), including load bank testing, fuel tank maintenance, and emergency repair services with a 2-hour response time. The contract includes a base year and four optional 12-month periods, with specific CLINs for monthly PM, annual/semi-annual PM, load bank testing, standard labor (NTE 100 hours), overtime labor (NTE 50 hours), and a contingency for repair parts (NTE $100,000). Quotes are due by February 16, 2026, and all work must comply with NFPA 110 and 99 standards, utilizing new OEM parts. The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) with NAICS code 811310.

This amendment to RFQ 36C25626Q0342 for Emergency Generator Preventive Maintenance and Testing addresses contractor questions, updates the price/cost schedule, adds a site visit, and extends the submission deadline to February 23, 2026. Key clarifications include monthly inspection requirements per NFPA 110 (12 months), combining semi-annual testing costs, adhering to CLIN pricing for quotes, and specifying load bank testing for certain generators. It explicitly states that diesel fuel polishing and automatic transfer switch (ATS) testing are separate contracts. The updated price/cost schedule details line items for monthly, annual, and semi-annual PM, load bank testing, standard and overtime labor, and a repair parts contingency for a base year and four option years. A site visit is scheduled for February 17, 2026, at the Michael E. DeBakey VA Medical Center in Houston, TX.

This document is an amendment to Solicitation Number 36C25626Q0342, issued by the Department of Veterans Affairs, Network Contracting Office 16. The amendment, effective 02-12-2026, extends the deadline for receipt of offers to 02-23-2026 at 15:00 CST. The purpose of this modification is to answer contractor questions received by February 10, 2026, update specific line items (0001, 1001, 2001, 3001, and 4001) on the Price/Cost Schedule, and add a site visit to the solicitation. Offerors must acknowledge receipt of this amendment to ensure their offers are not rejected.