ContractSources Sought

Big Spring Chiller Maintenance

DEPARTMENT OF VETERANS AFFAIRS• 36C25725Q0642
Response Deadline
Jun 30, 2025
Deadline passed
Days Remaining
0
Closed
Set-Aside
Full & Open
Notice Type
Sources Sought

Contract Opportunity Analysis

The Department of Veterans Affairs (VA) is seeking qualified contractors to provide chiller maintenance services for the West Texas VA Health Care System located in Big Spring, Texas. The procurement aims to establish a contract that includes a base year and four option years, focusing on preventive maintenance and emergency support for York and Trane chillers, with a required response time of four hours for service calls. This maintenance is crucial for ensuring operational reliability and compliance with VA regulations, as it supports the facility's cooling systems essential for patient care and staff operations. Interested firms must respond to Contract Specialist Taminie Panich at taminie.panich@va.gov by June 30, 2025, providing their company details and a capabilities statement, while noting that this notice is for informational purposes only and does not constitute a formal solicitation.

Classification Codes

NAICS Code
238220
Plumbing, Heating, and Air-Conditioning Contractors
PSC Code
J041
MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT

Solicitation Documents

2 Files
36C25725Q0642.pdf
PDF•96 KB•Jun 6, 2025
AI Summary
The Department of Veterans Affairs (VA) is issuing a Sources Sought Notice for chiller maintenance services at the West Texas VA Health Care System in Big Spring, Texas. The VA's Network Contracting Office 17 seeks qualified firms for a contract spanning a base year plus four option years. Interested contractors must possess a refrigerant/HVAC license, expertise in York and Trane chillers, and the ability to respond to service calls within four hours while ensuring access to necessary parts. Responses are requested by June 30, 2025, to the designated contact, Taminie Panich. This notice serves informational and planning purposes, and no contract will be awarded from it. Firms responding must submit their company details and a capabilities statement but are responsible for any costs incurred in their response. The overall aim is to gauge market capability and inform future acquisition strategies for required services.
SOW Chiller Maintenance DRAFT.pdf
PDF•721 KB•Jun 6, 2025
AI Summary
The document outlines the scope of work for a contract providing 24/7 chiller maintenance at the West Texas VA Health Care System in Big Spring, Texas. The contractor is responsible for preventive maintenance and emergency support for specified chillers, ensuring a four-hour response time for repairs. Essential services include annual maintenance, operational visits, and training for VA staff on chiller operation. Contractors must possess an HVAC license and expertise in York and Trane chillers, obeying documentation and performance standards specified by the VA. Services are conducted on-site, and contractors must only use approved parts while maintaining comprehensive logs of all maintenance work. Insurance requirements for liability and property damage are also outlined, along with invoicing procedures. The emphasis on documentation and compliance underscores the need for high-quality service and adherence to VA regulations. The contract spans a base year with four option years, promoting long-term partnership and operational reliability in chiller maintenance for the VA facility.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedJun 6, 2025
deadlineResponse DeadlineJun 30, 2025
expiryArchive DateAug 29, 2025

Agency Information

Department
DEPARTMENT OF VETERANS AFFAIRS
Sub-Tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
257-NETWORK CONTRACT OFFICE 17 (36C257)

Point of Contact

Contract Specialist
Taminie Panich

Place of Performance

Texas, UNITED STATES
See SOW Chiller Maintenance DRAFT

Official Sources

View on SAM.gov