6530--Midmark 626 Exam Chairs (523, 689)

This federal Single Source Justification document details the Department of Veterans Affairs' (VA) plan to acquire brand-name Midmark 626 Barrier-Free Examination Chairs, along with delivery and old table removal services, for the Jamaica Plain, Brockton, and West Haven VA Medical Centers. The procurement, managed by Network Contracting Office 1 under Acquisition IDs 36C241-26-AP-3644 and 36C241-26-AP-3648, has an estimated total value of $185,826.66. The justification outlines that the Midmark 626 series is the only equipment on the market that combines the necessary low-transfer height, flat transfer surface, safety features, and clinical ergonomics required to comply with safe patient handling directives and the upcoming 2026 ADA Medical Diagnostic Equipment (MDE) accessibility mandates. Since these chairs have been standardized across Veterans Integrated Services Network (VISN) 1 since 2010, purchasing a different brand would introduce clinical risk, disrupt established workflows, and require extensive staff retraining and room reconfigurations. Market research confirmed that while Midmark chairs are available via GSA Schedules, those contracts do not include the required installation and de-installation services. However, research identified qualified Service-Disabled Veteran-Owned Small Business (SDVOSB) distributors. Consequently, a small business set-aside is recommended to fulfill this brand-name requirement.

This combined synopsis/solicitation (36C24126Q0635) is issued by the Department of Veterans Affairs, Network Contracting Office 1, as a brand-name-only request for quotations (RFQ) to procure Midmark 626 Barrier-Free Examination Chairs. The procurement is set aside for small businesses under NAICS code 339113, which has a size standard of 800 employees. The contract requires the delivery, installation, and removal of existing exam chairs at three VA locations: the Brockton VA Medical Center, Jamaica Plain VA Medical Center, and West Haven VA Medical Center. All deliveries must be completed within 30 to 45 days after receipt of order. Quotations must be submitted electronically to Contract Specialist Divianna Mathurin at divianna.mathurin@va.gov no later than July 17, 2026, at 2:00 PM Eastern Time. Submissions must include the vendor's Unique Entity Identifier (UEI), complete annual representations and certifications in the System for Award Management (SAM), and a statement accepting the solicitation's terms and conditions. Contract award will be determined using simplified acquisition procedures based on a comparative evaluation of price and past performance.