Spiritual Fitness Retreat

The 502 ABW chapel team at Joint Base San Antonio (JBSA), Texas, seeks proposals for a Spiritual Fitness Retreat from September 21-23, 2025, in the Hill Country, Marble Falls, TX area. The selected offsite hotel/resort must provide 40 rooms (king or double beds), all-day access to restaurants and entertainment for attendees, and a conference room for 55 people with round tables, complimentary Wi-Fi, and a dedicated staff troubleshooter. Catered buffet meals are required for 55 individuals from lunch on September 21st through breakfast on September 23rd, along with beverage bundles during conference times. Additional requirements include free self-parking, waived resort fees, and amenities such as in-room coffee/tea/water, miniature golf, outdoor gathering areas, tennis/pickleball courts, pontoon/kayak access, proximity to Lake LBJ Nature trails, fire pits, and multiple on-site restaurants. Options for golf, horseback riding, and spa services for self-pay are also desired.

This government solicitation, FA301625Q0185, is a Request for Proposal (RFP) for a "Spiritual Fitness Retreat-Active Duty" with a total award amount of USD 40,000,000.00. The primary purpose of this RFP is to acquire non-personal services for a retreat for 55 people, requiring 40 rooms from September 21-23, 2025. The services include room nights, conference/meeting room usage, and catered meals (lunch, breakfast, and dinner buffets). The solicitation is set aside for Women-Owned Small Businesses (WOSB) and Economically Disadvantaged Women-Owned Small Businesses (EDWOSB). Key details include specific delivery dates for each service item, the place of performance at JBSA Ft Sam Houston, TX, and a detailed list of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses that contractors must adhere to, particularly regarding electronic payment via Wide Area WorkFlow (WAWF) and various socio-economic and ethical requirements. The document also outlines contact information for the contracting officer and an ombudsman for inquiries.

Solicitation No. FA301625Q0185, for a Spiritual Fitness Retreat, has provided answers to three key questions. Firstly, proposals for this RFP are exclusively accepted directly from organizations, not through third-party entities. Secondly, all items listed under Section G of the Performance Work Statement (PWS), which include various amenities and activities such as Wi-Fi, in-room coffee, outdoor areas, recreational courts, water access, nature trails, fire pits, and multiple on-site restaurants, are mandatory prerequisites for the solicitation. Lastly, the due date for quotes for FA301625Q0185 is Monday, August 18, 2025, by 0800 a.m. CDT, indicating that the solicitation has not yet been contracted through a hotel.