USDA-ARS-CCRU Facility - Janitorial Services

This document provides answers to vendor questions regarding Solicitation 1232SA26Q0580 for CCRU Janitorial Services, clarifying various aspects of the contract. Key details include that this is not a new contract, with the current Purchase Order No. 12505B24P0101. The scope of work specifies cleaning approximately 7,500 sq ft out of a 35,000 sq ft facility, excluding labs and periodic floor maintenance like stripping, waxing, or carpet steam cleaning. Services are required Monday, Wednesday, and Friday, after 5:00 PM, with the shift duration determined by the vendor to complete all daily tasks. The government will provide and maintain the floor scrubber and order its consumables. Consumables like soap and paper towels are to be delivered incrementally due to storage constraints, and similar products are acceptable if they function in existing dispensers. Payments will be made monthly.

This document outlines a detailed floor plan, likely for a research or laboratory facility, identifying various rooms and their functions. The layout includes administrative offices (secretaries, admin, PI offices, post-doc offices), common areas (vestibule, lobby, breakroom, library/conference, lounge, corridors, courtyard), and specialized research and support spaces. Key research areas feature six distinct research labs, dark rooms, tissue culture growth and transfer areas, bacterial transfer, growth chambers, and microscope rooms. Support facilities include electrical, cold rooms, men's and women's toilets, program equipment rooms, technician offices, supply rooms, a mechanical room, data service entry, data room, loading dock, glass washing, flammable storage, janitor closets, lab storage, seed storage, malting lab, barley analysis lab, and malt analysis lab. The document also notes safety features like fire pull alarms and fire extinguishers. This comprehensive plan details the spatial organization and functional allocation within the facility.

This amendment revises a solicitation for janitorial services at the USDA ARS Cereal Crops Research Unit in Madison, WI. The purpose of Amendment 0002 is to modify the "Price" section of the terms and conditions and incorporate Attachment 3 (Floor Plan) and Attachment 4 (Vendor Questions and Answers). The period of performance is from June 10, 2026, to June 9, 2027. The solicitation outlines specific FAR and AGAR clauses, including those related to anti-discrimination, DEI compliance, and unenforceable supplier terms. A mandatory site visit is scheduled for May 14, 2026, and questions are due by May 15, 2026. Award will be a single firm-fixed-price purchase order with one base year and four option years, not to exceed five years and six months total. Evaluation will be based on the lowest price technically acceptable criteria, considering price, technical acceptability, and past performance. Invoices must be submitted electronically through the Invoice Processing Platform (IPP). The document also details the USDA Ombudsman Program for Agency Protests, providing an internal alternative for dispute resolution.

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The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Cereal Crops Research Unit (CCRU) in Madison, WI, requires a Base plus 4 Service Contract for on-site custodial services. The contractor will provide personnel for cleaning a 35,000 sq. ft facility, including offices, a library, conference rooms, a break room, and restrooms. Services are to be performed weekly on Monday, Wednesday, and Friday, excluding federal holidays. Tasks include emptying trash and recyclables, dusting, vacuuming, sweeping/mopping, and cleaning and disinfecting specific areas like restrooms and the break room. The contractor is also responsible for supplying various consumables annually, such as paper towels, toilet paper, trash bags, facial tissues, foaming hand wash, kitchen roll paper towels, and hand sanitizing wipes. Laboratories are excluded from cleaning, with trash receptacles to be placed in hallways for emptying. The government will provide a floor scrubber. Deliverables must arrive at the CCRU loading dock during normal operating hours. Personnel must notify building administration upon arrival and departure. The contract's period of performance includes a base year from June 10, 2026, to June 9, 2027, with four optional years extending to June 9, 2031.

This solicitation, 1232SA26Q0580, is a Request for Quote (RFQ) from the USDA for janitorial services at the Cereal Crops Research Unit in Madison, WI. The contract includes a one-year base period, four one-year option periods, and a potential six-month extension, totaling five years and six months. A mandatory site visit is scheduled for May 14, 2026. Proposals will be evaluated based on the lowest price technically acceptable criteria, considering price, technical acceptability, and past performance. Offerors must provide detailed explanations of their ability to perform services, staffing plans, and pricing for all periods. Key clauses include those for Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance and Unenforceable Supplier Terms. Invoices must be submitted electronically through the Invoice Processing Platform (IPP). Questions are due by May 15, 2026.

The USDA Agricultural Research Service (ARS) has issued an amendment (1232SA26Q0580) for a solicitation seeking janitorial services at its Cereal Crops Research Unit (CCRU) in Madison, WI. The amendment revises the site visit language in the Terms and Conditions, with a site visit scheduled for May 14, 2026, at 10:00 AM CST. The contract will be a firm-fixed-price purchase order with a one-year base period and four one-year option periods, not exceeding five years and six months. Offers will be evaluated based on the lowest price technically acceptable criteria, considering price, technical acceptability, and past performance. The document details various FAR and AGAR clauses, including those related to anti-discrimination, DEI compliance, unenforceable supplier terms, and personal identity verification for contractor employees. Invoices must be submitted electronically through the Invoice Processing Platform (IPP). Questions regarding the solicitation are due by May 15, 2026.