**UPDATED PWS 10-27-25: VA Sources Sought - Medical Gas System Inspection and Services to VA medical facilities and clinics
ID: 36C26025Q0931Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98661, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/workspace/contract/opp/bbfdcec8ba1e41f2bd11164463c60a9e/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking potential contractors to provide Medical Gas System Inspection and Services for various VA medical facilities and clinics across the Western States Network Consortium (WSNC). The procurement aims to identify qualified vendors capable of conducting annual inspections, testing, certification, and necessary repairs of medical gas systems, adhering to stringent safety protocols and industry standards. This opportunity is critical for ensuring the safety and compliance of medical gas systems within healthcare facilities, with a total contract ceiling of $12,250,000 over a five-year term. Interested parties must submit their capabilities statements to Robin Wilson at robin.wilson3@va.gov by 5:00 PM EST on November 5, 2025, as this is a sources-sought notice and not a request for quotes.

    Point(s) of Contact
    Robin Wilson
    robin.wilson3@va.gov
    Files
    Title
    Posted
    Performance Work Statement Medical Gas Inspection and Services.pdf
    This Performance Work Statement outlines the requirements for a contractor to annually inspect, test, and certify Medical Gas Systems across facilities within the Western States Network Consortium. The contract, effective for five years, covers various medical gases and vacuum systems, requiring remediation, routine, and emergency repairs. Authorized users, primarily Contracting Officers, will place Task Orders, each not exceeding $450,000, with a contract ceiling of $12,250,000. The contractor must meet stringent qualifications, including NFPA 99 and ASSE 6000 standards, hold necessary licenses, and adhere to comprehensive safety protocols, including OSHA and EPA regulations. Services are categorized into specific CLINs, covering inspections, evaluations, repairs, emergency services, and system shutdowns. Detailed documentation and reporting, including an annual utilization report, are mandatory. Performance will be monitored based on adherence to schedules, regulatory compliance, and safety.
    Performance Work Statement Medical Gas System Inspection and Services 10-27-25.pdf
    This Indefinite-Delivery, Indefinite-Quantity (IDIQ) agreement outlines the requirements for a contractor to annually inspect, test, and certify Medical Gas Systems across all facilities within the Western States Network Consortium. The contractor will provide all necessary resources for comprehensive inspections, testing, certifications, remediation, repairs, and service calls for various medical gas systems. The IDIQ has a five-year term, with individual task orders not exceeding $450,000 and a total price ceiling of $12,250,000. Authorized users include warranted Contracting Officers and designated Ordering Officers. The contractor must adhere to stringent safety protocols, including OSHA, NFPA, and EPA standards, and possess specific ASSE 6000 series qualifications and certifications. Work includes annual inspections (CLIN 1), up to 200 hours of labor for repair findings (CLIN 2), routine service calls (CLIN 3), and system shutdowns/standbys (CLIN 4). Detailed reporting, documentation, and performance monitoring are mandatory. All work generally occurs during normal business hours, with exceptions for critical clinical areas.
    Performance Work Statement Medical Gas System Inspection and Services.pdf
    This government agreement outlines the requirements for a contractor to annually inspect, test, and certify Medical Gas Systems across facilities within the Western States Network Consortium. The contractor must provide all necessary resources, including reports, remediation for findings, service calls, and system shutdowns/standbys. The IDIQ (Indefinite-Delivery, Indefinite-Quantity) has a 5-year term, with task orders not exceeding $500,000 each and a total price ceiling of $6,500,000. Authorized users include warranted Contracting Officers and delegated Ordering Officers. The contractor must adhere to strict safety protocols, including OSHA and NFPA 99 standards, and possess specific ASSE 6000 series qualifications and certifications. Work includes comprehensive inspections (CLIN 1), up to 200 hours of labor for repairs (CLIN 2), routine service calls (CLIN 3), and system shutdowns/standbys (CLIN 4). Detailed documentation and reporting are required, and performance will be monitored based on adherence to regulatory requirements, schedules, and safety. Most work is to be performed during normal business hours, with exceptions for critical clinical needs.
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