J045--Correction and Rebuild of Shell and Tube Heat Exchangers: One time Service

This document is a U.S. Department of Labor Service Contract Act Wage Determination (No. 2015-5419, Revision 34) establishing minimum hourly wage rates and fringe benefits for various service occupations across Colorado counties, including Adams, Arapahoe, Broomfield, Clear Creek, Denver, Douglas, Elbert, Gilpin, Jefferson, and Park. Key details and requirements include: - Wage Rates: Minimum hourly pay rates specified for hundreds of job classifications spanning administrative, automotive, health, IT, mechanics, protective services, and technical occupations. - Executive Orders: Mandatory compliance with EO 13706 (providing up to 56 hours of paid sick leave annually) and EO 13658 (establishing minimum wage floors for federal contractors). - Fringe Benefits: Required health and welfare benefits ($5.92/hour standard or $5.42/hour under EO 13706), minimum paid vacation accrual based on tenure, and eleven paid federal holidays per year. - Special Differentials: Stipulations for night and Sunday pay differentials for applicable roles, as well as hazardous duty pay (4% to 8%) for working with ordnance or explosives. - Uniform Allowances: Requirements for contractors to supply and maintain mandatory uniforms or reimburse employees $3.35 per week ($0.67 per day) for laundering non-wash-and-wear items. - Conformance Procedures: Detailed steps using Standard Form 1444 (SF-1444) for contractors to propose classifications and wage rates for unlisted positions, requiring final approval from the Wage and Hour Division.

The Department of Veterans Affairs requires a one-time service contract to clean, repair, and rebuild shell and tube heat exchangers for critical heating units at the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. The objective is to resolve gasket failures and restore system redundancy by adding new flanged isolation valves to six failing heat exchangers and performing complete cleanings and rebuilds. The contracted scope involves installing new valves, gaskets, bolting, and hardware; inspecting and cleaning tube interiors using high-pressure water or mechanical methods; disposing of waste; visually inspecting for damage; reassembling components; and conducting leak or pressure testing before returning systems to service. In-house staff will handle system draining, filling, insulation removal/reinstallation, non-destructive examinations, and electrical or controls modifications. Qualified contractors must possess previous hydronic heating experience, demonstrate prior start-up and commissioning capability, and provide all labor, tools, equipment, and supervision. Work must be scheduled Monday through Friday from 7:30 am to 4:00 pm, with any potential operational disruptions coordinated at least one to two weeks in advance. The period of performance is 90 days from contract award. Contractors must submit written reports in Microsoft Word within one week of completing each space, invoice in arrears through Tungsten, and ensure staff complete mandatory VHA records management training.

This Request for Quote (RFQ #36C25927Q0038) is a total small business set-aside issued by the Department of Veterans Affairs, Network Contracting Office 19. The VA seeks a contractor for a one-time service to correct and rebuild shell and tube heat exchangers (11 units total) for the VA Eastern Colorado Health Care System in Aurora, CO. The anticipated period of performance is December 1, 2026, to January 31, 2027. The procurement falls under NAICS code 811412 (Appliance Repair and Maintenance) with a $19 million size standard. The Government intends to award a firm-fixed-price contract based on a comparative evaluation of three factors: Technical Capability, Price, and Past Performance. Award will be made on an all-or-nothing basis to an Original Equipment Manufacturer (OEM) or an authorized service provider/distributor using genuine OEM replacement parts; gray market, refurbished, or counterfeit materials are strictly prohibited. Key Deadlines: - Questions Due: November 5, 2026, at 12:00 PM MT - Quotes Due: November 10, 2026, at 2:00 PM MT Submissions must be emailed directly to Contract Specialist Eric Adusei (eric.adusei@va.gov) and include three separate volumes: Volume I (Technical Capability), Volume II (Price), and Volume III (Past Performance). Offers must be fully completed and signed to be considered for award.