Alertus Integration & Outdoor Speakers - KC VAMC

This document is Amendment 0002 for Solicitation 36C25526Q0627, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 15. The purpose of this amendment is to address vendor questions regarding the Alertus Outdoor Speaker Integration project at the Kansas City VA Medical Center (VAMC). Key clarifications provided in the amendment include: - There are no existing outdoor speakers, existing cabling, or reusable conduits. The contractor must provide all structured cabling, electrical work, and new poles for the roof-mounted speakers. - The VA will provide switch ports, PoE, VLAN assignments, and firewall updates, provided the equipment is approved Alertus hardware. - Integration involves approximately 2,800 Cisco VoIP devices and 1,300 Vocera devices. However, administrative access to these environments will not be granted to the contractor. - Post-implementation support requires a one-year performance period, which includes an annual NFPA 72 compliant inspection, system training, two emergency onsite visits, and an extended hardware warranty. - Contractor personnel must undergo safety training, fingerprinting, and badging. Escorts are required for un-badged personnel or those without Tier 2 clearance. - Hardware, software, integration, training, and support must be priced under separate Contract Line Item Numbers (CLINs) rather than a single CLIN.

This document is Amendment 0001 to Solicitation 36C25526Q0627 for the "Alertus Outdoor Speaker Integration" project at the Kansas City VA Medical Center (VAMC). Issued by the Department of Veterans Affairs Network Contracting Office (NCO) 15, the amendment serves two primary purposes: 1. **Proposal Deadline Extension:** The deadline for submitting offers has been extended from September 7, 2026, to September 11, 2026, at 11:00 a.m. CST. 2. **Site Visit Provision:** The amendment incorporates Federal Acquisition Regulation (FAR) provision 52.237-1, urging offerors to inspect the performance site to understand local conditions that could impact performance costs. The Point of Contact (POC) for scheduling site visits is Allen Lee (allen.lee@va.gov, 816-423-3866). All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment prior to the revised submission deadline.

This federal solicitation (36C25526Q0627) is issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 15, on behalf of the Kansas City VA Medical Center. It seeks quotes for a brand-name-only procurement to integrate the Alertus - BlackBerry AtHoc mass notification system with Cisco VoIP, Vocera communication devices, and high-power array outdoor alerting speakers. The primary objective of this project is to establish a streamlined, multi-channel emergency notification system that minimizes response times and improves situational awareness across the medical center campus. The scope of work includes assessing current infrastructures, developing and configuring interfaces, installing high-power array outdoor speakers, testing, providing comprehensive training, and delivering user manuals. This is a firm-fixed-price, 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 334220 (Size Standard: 1,250 employees). To be considered responsive, vendors must be authorized distributors and submit an Authorized Distributor Letter from the original equipment manufacturer (OEM). Offers are due by September 7, 2026, at 11:00 AM CDT, and all deliverables must be completed and shipped within 120 days after receipt of order (ARO) to the Kansas City VAMC.

This federal procurement document is a Single Source Justification (pursuant to FAR 13.106-1) issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 15. The justification authorizes a brand-name-only acquisition of Alertus Outdoor Speaker Integration and services for the Kansas City VA Medical Center, with an estimated value of $109,018.47. The procurement is restricted to Alertus Technologies LLC products because the project expands and integrates the facility's existing Alertus-BlackBerry AtHoc mass notification system with Cisco VoIP, Vocera, and high-power outdoor alerting speakers. According to the manufacturer, only proprietary Alertus outdoor high-power speaker arrays can natively integrate with, be supervised by, and be controlled from the facility's existing Alertus console. No other manufacturer's equipment can meet these operational, warranty, and unified activation requirements. Market research and a Sources Sought Notice published on SAM.gov identified potential sources, including the original equipment manufacturer (Alertus Technologies LLC) and authorized small business resellers such as Greenbrier Government Solutions Inc. and Colossal Contracting LLC. The Contracting Officer approved this single-source justification on August 21, 2026.