STEP OFF MATS AND MAINT. SERVICES

This Performance Work Statement (PWS) outlines requirements for a firm-fixed-price, turn-key annual Walk-Off/Step-Off Mat Service contract at the Hampton VA Medical Center (VAMC) in Virginia. The contract spans a five-year period of performance, consisting of a base year (October 1, 2026, to September 30, 2027) and four consecutive one-year options. The selected contractor must provide all transportation, tools, specialized equipment, personnel, and technical expertise to deliver, swap out, and clean 56 commercial-grade mats weekly on Thursdays. The inventory includes 53 black mats of size 4x6 and three of size 3x5, distributed across various campus buildings, with some requiring custom graphic logos provided by the Contracting Officer’s Representative (COR). All mats must meet ANSI/NFSI B101.6-2012 slip-resistance standards and be maintained free of damage; the contractor must replace non-compliant mats immediately at no extra cost. Contractor personnel must adhere to strict administrative and security guidelines, including checking in and out with the COR, obtaining daily visitor badges from Police Services, wearing company uniforms with photo IDs, and driving marked company vehicles. Additionally, personnel must complete the Veterans Health Administration’s Privacy Policy Training and comply with the facility's strict tobacco-free policy. Invoicing is processed monthly in arrears through the VA’s Electronic Invoice Presentment and Payment system.

This federal Request for Quotation (RFQ), solicitation number 36C24627Q0017 (previously referenced as 36C24627Q0040), is issued by the Department of Veterans Affairs, Network Contracting Office 6, to secure a firm-fixed-price annual service contract. The procurement is designated as a 100% Small Business Set-Aside under NAICS code 812332 (Industrial Launderers), with a size standard of $19 million. The requirement is for turn-key walk-off and step-off mat laundering, maintenance, and replacement services at the Hampton VA Medical Center in Hampton, Virginia. The contract consists of a one-year base period (October 1, 2026, to September 30, 2027) and four one-year option periods, extending the potential period of performance through September 30, 2031. Under the Performance Work Statement, the contractor must provide, deliver, clean, and swap out 56 heavy-duty commercial-grade mats weekly on Thursdays. The contractor is responsible for all transportation, specialized equipment, personnel, and compliance with facility security requirements, including background checks, badges, and completing VHA Privacy Policy Training. Quotes must be submitted via email to Contracting Officer Kenneca Crump (Kenneca.Crump@va.gov) no later than September 24, 2026, at 9:00 AM EST. Contract award is anticipated on or after October 1, 2026.