Bobcat UW56 Toolcat for Scott AFB, IL

This is a combined synopsis/solicitation (Request for Quotation, FA440726Q8003) issued by the Department of the Air Force, 375th Contracting Squadron, for the procurement of a brand-name Bobcat UW56 Toolcat with a Deluxe Road Package. The utility work machine is to be delivered to Scott Air Force Base in Illinois. This acquisition is set aside 100% for small businesses under NAICS code 423820 (Farm and Garden Machinery and Equipment Merchant Wholesalers). The government intends to award a single, Firm-Fixed-Price contract using the Lowest Price Technically Acceptable (LPTA) evaluation methodology. Notably, funds are not presently available for this effort, and the solicitation may be cancelled at any time without reimbursement to offerors. To be considered for an award, vendors must submit their price quotes and detailed product description/specification sheets demonstrating technical acceptability. Submissions and any pre-award questions must be sent via email to the designated contracting representatives, Margret West and Shawna Kuebler. **Key Dates and Deadlines:** * **Questions Due:** September 22, 2026, by 12:00 PM CST * **Quotes Due:** September 24, 2026, by 10:00 AM CST

This federal solicitation document (Document Number: FA440726Q8003) details the incorporating clauses, provisions, and instructions for a Department of Defense (DoD) procurement. It outlines standard federal and defense-specific regulations, including whistleblower protections, System for Award Management (SAM) maintenance, small business set-asides, and Buy American Act requirements. Key provisions detailed in full text include: - **DFARS 252.204-7017:** Prohibits the procurement of covered defense telecommunications equipment or services and requires offeror representation and disclosure if such equipment is used. - **DFARS 252.211-7003:** Establishes requirements for Item Unique Identification (IUID) and valuation, detailing the markings, data standards, and reporting procedures for delivered items, subassemblies, and embedded components. - **DFARS 252.232-7006:** Provides explicit Wide Area WorkFlow (WAWF) payment and electronic invoicing instructions, identifying the "Invoice 2in1" format for services and routing codes (DoDAACs) for billing and administration. Elizabeth Cowgill, Shawna Kuebler, and Margret West are designated as the agency points of contact. - **FAR 52.225-4:** Contains the Buy American-Free Trade Agreements-Israeli Trade Act Certificate and its Alternate II, requiring offerors to certify the country of origin for domestic, foreign, or Israeli end products. Overall, this document serves to define the security, administrative, labeling, and electronic invoicing compliance standards that the selected contractor must adhere to during performance.

This Federal Determination and Findings (D&F) document establishes the authority for the 375th Contracting Squadron, on behalf of the 375th Civil Engineering Squadron at Scott Air Force Base, to solicit a brand-name Bobcat UW56 Toolcat utility work machine (Part Number: M1225) on a sole-source basis. The utility vehicle is required for severe winter weather operations, including snow and ice removal, street sweeping, and chemical de-icer application on roadways and parking pavements. A brand-name acquisition is justified because the new machine is a follow-on replacement for an aging Bobcat 5600 Toolcat. The squadron currently owns and operates a fully functional inventory of specialized, proprietary attachments—such as snowblowers, milling machines, snow brooms, and chemical spreaders—valued at over $80,000. Because these existing attachments and their proprietary mounting hardware are only compatible with the Bobcat UW56 model, procuring any other brand would require a complete and costly replacement of the supporting equipment. Therefore, the Contracting Officer has determined that utilizing a sole-source brand-name acquisition is the most cost-effective method to meet the government's operational requirements while preventing unnecessary expenditures.

The Department of the Air Force, 375th Contracting Squadron at Scott AFB, IL, has issued a Request for Quotation (RFQ) under solicitation number FA440726Q8003 for a brand-name Bobcat UW56 Toolcat with a Deluxe Road Package. This acquisition is a 100% small business set-aside under NAICS code 423820 (Farm and Garden Machinery and Equipment Merchant Wholesalers), with a size standard of 125 employees. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis, resulting in a single, Firm-Fixed-Price contract. However, funds are not currently available for this effort, and the government reserves the right to cancel the solicitation without obligation. Interested vendors must submit a pricing quote and a detailed product specification sheet to the designated Contracting Officer and Contract Specialist. Clarification questions are due by 12:00 PM CST on Tuesday, September 22, 2026, and final quotes must be submitted via email no later than 10:00 AM CST on Thursday, September 24, 2026. Deliveries will be made to Scott AFB, IL. Key attachments to the solicitation include specific clauses, salient characteristics, and the brand-name justification document.