PMS Contract for Fuel Distribution Systems (Chancery and Phora)

The U.S. Embassy in Kathmandu issued Request for Quotations (RFQ) number 19NP4026Q0342 for a Preventive Maintenance Service Contract for Fuel Distribution Systems at the Chancery and Phora. Prospective quoters must submit their offers electronically to ktmcontracts@state.gov by April 6, 2026, at 11:59 PM Kathmandu local time. Submissions must be in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, with each file not exceeding 20MB. Required documents include SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as per Section 3, and proof of SAM registration. Offerors must be registered in the System for Award Management (SAM) database at sam.gov to be considered, and immediate registration is encouraged.

The document outlines a Request for Proposal (RFP) for a Preventive Maintenance Service Contract for Fuel Distribution Systems at the American Embassy Kathmandu, covering both the Chancery and Phora. The contract is for a one-year base period with four one-year options. Key sections include the schedule, contract clauses (incorporating various FAR and DOSAR clauses), solicitation provisions, evaluation factors, and offeror representations and certifications. The performance work statement details the scope of services and includes a Quality Assurance and Surveillance Plan (QASP) with a performance threshold of no more than one customer complaint per month. Pricing requires the contractor to include VAT as a separate line item. The document also provides specific clauses regarding foreign procurements, tax exemptions, payment schedules, and observance of legal and administrative holidays. SAM registration is mandatory for award. The contract outlines emergency service and repair options, which are billed separately from the main agreement.

The Department of State is seeking proposals for a Preventive Maintenance Service Contract for Fuel Distribution Systems at the U.S. Embassy in Kathmandu, Nepal. The contract will cover services at the Chancery and Phora locations and will include logistics, customs, shipping, transportation, labor, water treatment chemicals, tools, water treatment testing kits/equipment, and all associated management support. The water treatment services will address corrosion, scaling, deposits, and microbiological fouling of potable water systems through physical and chemical methods, equipment servicing, and testing. The anticipated performance period is a base year with four one-year option periods. All contractors must be registered in the SAM.gov database prior to submitting an offer. The solicitation, number 19NP4026Q0342, is expected to be issued in the first week of March 2026 on SAM.gov. Points of contact are William J Miskelly and Sanju Gurung.