Keesler Reverse Osmosis Maintenance

This government solicitation, HT940826QE006, is a Request for Proposal (RFP) issued by the Defense Health Agency for maintenance services of Reverse Osmosis (R.O.) systems at Keesler Air Force Base. The contract, valued at USD 34,000,000.00, is set aside for Women-Owned Small Businesses (WOSB) and has a NAICS code of 811210. The scope of work includes monthly, quarterly, semi-annual, and annual preventative maintenance for four WRO300H R.O. Machines and one CWP 100 water purification unit. Services entail filter changes, water testing by CLIA-certified labs, sanitation, membrane cleaning, calibration, and replacement of various components. The contractor must provide 24/7 emergency service, respond to calls within 48 hours, and submit detailed reports and invoices. The performance period spans from July 2026 to June 2031 with multiple option years. Payment will be processed through the Wide Area WorkFlow (WAWF) system using an "Invoice 2in1" document type. Various FAR and DFARS clauses are incorporated, covering areas like electronic payment, small business utilization, and safeguarding covered defense information.

Amendment 0001 to solicitation HT940826QE006 extends the quote due date to May 6, 2026, at 10 AM CST, and provides answers to vendor questions regarding medical equipment maintenance. Key details include verification of serial numbers for CWP (1331350) and WROs (1339028, 1339026, 1339025, 1407294), and confirmation of last preventative maintenance dates (April 2026 for CWP and most WROs, October 2025 for one WRO). The amendment clarifies that the contractor is responsible for providing all necessary PM kits and supplies. Site surveys are permitted on Tuesdays and Thursdays with prior coordination. The required preventative maintenance frequency is outlined in the Performance Work Statement. The scope of service visits, including heat disinfection and chemical cleaning, must comply with US, State, Local laws, Joint Commission, and AAMI standards. Consumables are to be included in the contractor's scope, and water quality monitoring must adhere to AAMI and CLIA standards. The systems support medical/dialysis applications, influencing maintenance procedures. System history and maintenance logs will be available to the awarded contractor.

Amendment 0002 to solicitation HT940826QE006 for the Defense Health Agency removes the small business set-aside, making it an unrestricted solicitation. The response due date has been extended from May 6, 2026, to May 19, 2026. Interested offerors must acknowledge the amendment and confirm their original quote or submit a new one by the extended due date. Questions are due by May 14, 2026, at 10 AM CST. There are no changes to the Statement of Work. This amendment updates the solicitation's terms and timeline, allowing broader participation while emphasizing adherence to the new submission requirements.