Y1DA--656-26-201 Replace Carpet FY26 NRM 36C263-26-AP-2448

This solicitation (36C26326B0032) issued by the Department of Veterans Affairs, Network Contracting Office 23, seeks a contractor to replace carpet and install new resilient flooring and base at the St. Cloud VA Medical Center in Minnesota (Project Number: 656-26-201). The project is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 238330, with an estimated construction magnitude between $500,000 and $1,000,000. The selected contractor must provide all labor, materials, and equipment to remove existing flooring and install new resilient flooring and base in occupied healthcare buildings (Buildings 2, 1, 28, and 29) with minimal disruption. Work must comply with FAR, VAAR, VA, and Infection Control Risk Assessment (ICRA) standards. The project operates under a strict phasing schedule, requiring each building to be fully completed before mobilization to the next. Key dates and procurement details: - Pre-bid Site Visit: July 29, 2026, at 2:00 PM CT in St. Cloud, MN. - Technical Questions Deadline: August 5, 2026, at 10:00 AM CT. - Bid Submission Deadline: August 20, 2026, at 2:00 PM CT via email to Daniel Dobler. - Public Bid Opening: August 20, 2026, at 2:00 PM CT via Microsoft Teams. - Period of Performance: 565 calendar days after the Notice to Proceed. - Bid Guarantee: Required at 20% of the bid price. Performance and payment bonds (100%) are required within 10 days of award.

This Federal Single Source Justification document, issued by the Department of Veterans Affairs (VA) VISN 23, outlines a brand-name-only requirement for project # 545-26-201, "Replace Carpet -B2, B28 and B1-1," at the Minneapolis VA Medical Center. Valued between the micro-purchase and simplified acquisition thresholds, the project involves removing and replacing approximately 31,212 square feet of flooring in occupied healthcare areas. To ensure facility-wide continuity of finishes, visual standardization, lifecycle interchangeability, and warranty consistency, the VA mandates specific brand-name materials. These include Armstrong Fortress White Vinyl Composition Tile (VCT) and Fawn transition strips. Market research indicates that while multiple contractors can perform the flooring work, these specific brand-name materials are required to maintain compatibility with existing infrastructure. The procurement will be issued as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, as multiple SDVOSB contractors can source these commercially available products. Contracting Officer Eric Reis approved the justification on July 14, 2026.

This document outlines the federal records management obligations for contractors and subcontractors handling agency information. It establishes that all recorded information created, received, or maintained under the contract constitutes federal records owned by the U.S. Government. Contractors must comply with all applicable federal laws, National Archives and Records Administration (NARA) regulations, the Freedom of Information Act (FOIA), and the Privacy Act of 1974. Key requirements include: - Preventing unauthorized destruction, damage, or removal of records, and immediately reporting any data loss or unauthorized disclosures to the agency. - Requiring written approval from the Contracting Officer prior to hiring subcontractors who will handle contract-related information. - Using government IT equipment exclusively for authorized contract purposes. - Prohibiting the retention, use, or dissemination of protected or non-public agency information. - Ensuring all relevant contractor personnel complete mandatory agency-provided records management training. These regulations flow down to all subcontractors, and contractors remain fully liable for any subcontractor violations.

This project manual outlines the requirements for Project No. 656-26-201, "Replace Carpet with VCT," at Buildings B2, B1, and B28 of the St. Cloud VA Health Care System in Minnesota. The project involves removing existing carpet, carpet tile, mastic, and base; preparing the substrate; conducting moisture testing; and installing new Vinyl Composition Tile (VCT) and a six-inch cove base. Key administrative and operational mandates include: - **Contractor Qualifications & Training:** The contractor must provide a dedicated, healthcare-experienced site superintendent who is OSHA 30 certified. All on-site personnel must complete GEMS, St. Cloud VA safety training, and a 10-hour OSHA construction safety course to secure mandatory VA picture identification badges. - **Safety, ICRA, and Security:** Work must strictly comply with Infection Control Risk Assessment (ICRA) protocols, NFPA 241 fire safety standards, and VA security regulations, including a 15-day advance notification for utility interruptions or off-hours work. - **Project Scheduling:** Contractors must submit an initial schedule within seven calendar days of the Notice to Proceed (NTP), followed by a resource-loaded baseline schedule and a Schedule of Costs within 30 days of NTP. Monthly schedule updates are required to release progress payments. - **Phasing & Coordination:** Work must be phased per Exhibit A to minimize disruptions to the 24/7 healthcare facility, with special provisions for furniture movement, temporary barriers, and strict punch-list thresholds for project acceptance.

This document is an environmental site plan diagram created by Trine Environmental, Inc. for the basement of Building #28. The schematic serves as a hazardous materials survey map, identifying the precise locations of various asbestos-containing materials (ACM) and sampling points (including positive sample locations BS-20, BS-21, and BS-22) dated from the year 2020. The diagram's legend details several specific types of asbestos-containing materials identified within the basement, which include: - A fire door - Pipe insulation within ceiling penetrations - Debris located in the dirt crawlspace - Floor tiles and associated mastic (found under carpet, floor tile, and floor filler) This floor plan and hazardous material legend are typically utilized in government RFPs and renovation grants to define the scope of required asbestos abatement and remediation work prior to building construction or demolition.

This federal government construction document outlines a capital improvement project to replace carpeting in several buildings at the St. Cloud VA Medical Center in St. Cloud, Minnesota. Designated as VA Project No. 656-26-201, the scope of work covers flooring replacements across multiple locations, specifically Building 1 (First Floor), Building 2 (First and Second Floors), Building 28 (Basement), and Building 29 (Basement). A critical component of the document is the Infection Control Risk Assessment (ICRA) guidelines, which establish safety protocols to protect patients and staff from construction-related dust and airborne hazards. The ICRA framework categorizes construction activities from Type A (low dust/non-invasive) to Type D (major demolition/long duration) and matches them against patient risk groups to determine the required Class of Precautions (Class I through IV). Given that carpet removal generates dust, the guidelines outline mandatory preventive actions, such as installing STARC dustproof barriers, sealing HVAC vents with polyethylene sheeting and duct tape, maintaining negative air pressure with HEPA-equipped filtration units, and establishing anterooms for personnel. Prepared as a Record Document on July 1, 2026, based on the Designer of Record's drawings and contractor markups, these plans provide the technical specifications, floor layouts, and safety compliance protocols necessary to execute the carpet replacement project safely within an active healthcare environment.

This document outlines the Department of Veterans Affairs Acquisition Regulation (VAAR) clause 852.219-75, which establishes subcontracting limitations and compliance certification requirements for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). Under this specific solicitation, which is designated for "Special trade construction contractors" (as indicated by the checked box), the awarded contractor is prohibited from paying more than 75% of the total contract amount to firms that are not certified SDVOSBs or VOSBs. The cost of materials is excluded from this calculation. To be eligible for contract award, the offeror must sign and submit the included formal certification, pledging to adhere to these subcontracting limits. The clause warns that submitting a false certification carries severe criminal, civil, or administrative penalties under 18 U.S.C. 1001. Additionally, contractors must cooperate with the VA by providing supporting documentation (such as invoices and subcontracts) upon request to verify compliance. Failure to comply or demonstrate compliance can lead to referral to the VA Suspension and Debarment Committee, fines, or prosecution.

This document is a blank "Solicitation Questions and Answers" template intended for use in a government procurement or Request for Proposals (RFP) process. It provides a structured table with columns for the item number, Statement of Work (SOW) reference, the question submitted by potential offerors, and the government's official answer. The template is pre-formatted to accommodate at least 20 inquiries to clarify solicitation requirements.

This document is a federal Davis-Bacon Act General Wage Decision (Number: MN20260021) for residential construction projects in Benton and Stearns counties in Minnesota. It applies to single-family homes and apartment buildings up to four stories, establishing the mandatory minimum wage and fringe benefit rates for various labor classifications, including carpenters, electricians, power equipment operators, ironworkers, plumbers, and roofers. The wage determination incorporates regional variations, such as specific rate thresholds for electricians based on geographic boundaries and contract values, as well as project-value-based rate adjustments for laborers and painters. Additionally, the document outlines compliance requirements for Executive Order 13706 regarding paid sick leave and Executive Order 13658 regarding minimum wage standards for federal contractors. It explains the methodology behind the different rate identifiers (Union, Union Average, Survey, and State Adopted) and provides a structured, three-step appeals process through the Department of Labor's Wage and Hour Division for parties seeking to challenge or clarify these determinations.

This Scope of Work (SOW) outlines the requirements for project #656-26-201 to replace existing carpeting with new resilient flooring and cove base at the St. Cloud VA Health Care System. The project spans Buildings 1, 2, 28, and 29, covering approximately 31,212 square feet of flooring demolition and Vinyl Composition Tile (VCT) installation, along with 7,702 linear feet of cove base. The contractor must address subfloor leveling and conduct asbestos-containing mastic and tile abatement in the basement of Building 28. The work must be completed in phases to minimize disruption in occupied healthcare spaces, adhering to strict Infection Control Risk Assessment (ICRA) standards, including dust barriers and negative air pressure systems. Specific requirements are detailed for temporary modular wall systems, nurse station modifications, and coordinated furniture handling. Work hours vary by building and phase, necessitating daytime, night, and weekend shifts to maintain hospital operations. The project has an anticipated cost range between $500,000 and $1,000,000, with a period of performance of 575 calendar days from the Notice to Proceed.

The Department of Veterans Affairs, Network Contracting Office 23, will issue an Invitation for Bid (IFB) around June 2, 2026, for project #656-26-201, to replace carpet at the Saint Cloud VA Health Care System. This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside, requiring bidders to be registered and certified in the Veteran Small Business Certification (SBA) database. The construction budget is between $500,000 and $1,000,000, with a NAICS code of 238330 and a small business size standard of $19 million. The project involves removing existing flooring and installing new resilient flooring and base in occupied healthcare facilities, with a performance period of 395 days. The IFB documents will be available on the System for Award Management (SAM) Contract Opportunity website, which is the sole official source for solicitation information and amendments. Interested bidders must have a Unique Entity Identifier (UEI) and be active in the SAM database, with electronic online Representations and Certifications completed within SAM. All questions must be submitted in writing via email to daniel.dobler@va.gov.