ContractSpecial Notice

CDC 2026 Vector Week

DEPARTMENT OF HEALTH AND HUMAN SERVICES• PR95542
Response Deadline
Jan 5, 2026
Deadline passed
Days Remaining
0
Closed
Set-Aside
No Set aside used
Notice Type
Special Notice

Contract Opportunity Analysis

The Department of Health and Human Services, specifically the Centers for Disease Control and Prevention (CDC), is seeking to award a sole source contract for event management services for the 2026 Vector Week Grantee/Recipient Conference. The procurement aims to secure comprehensive services from Colorado State University, Conference and Event Services (CSU CES), which includes meeting space, event planning, registration, audio/visual support, and onsite logistics for the conference scheduled from March 11–13, 2026, in Fort Collins, Colorado. This biennial event is crucial for supporting recipients of the CDC's Epidemiology and Laboratory Capacity and Prevention cooperative agreement in addressing vector-borne diseases, with an expected attendance of approximately 400 participants. Interested parties may submit documentation of their capabilities by January 5, 2026, at 10:00 a.m. Eastern Time, and should direct inquiries to Ashley Williams at dal3@cdc.gov or Sheena Delaine at kpz5@cdc.gov.

Classification Codes

NAICS Code
561920
Convention and Trade Show Organizers
PSC Code
R706
SUPPORT- MANAGEMENT: LOGISTICS SUPPORT

Solicitation Documents

2 Files
A13- Sole Source Justification- CO signed 27 Dec 2025_Redacted.pdf
PDF•288 KB•Dec 27, 2025
AI Summary
The Centers for Disease Control and Prevention (CDC) seeks a sole source acquisition for Event Management Services for the 2026 Vector Week Grantee/Recipient Conference. The National Center for Emerging Zoonotic and Infectious Diseases (NCEZID) proposes Colorado State University (CSU), Conference and Event Services, as the vendor due to their unique ability to provide comprehensive event management for this specific grantee meeting. This sole source justification, under FAR 13.106-1(b)(1) or FAR 8.405-6, cites that only one source is reasonably available for this specialized requirement. Vector Week 2026 will host approximately 400 attendees in Fort Collins, Colorado, building on previous successful events. The conference supports recipients of the CDC Epidemiology and Laboratory Capacity and Prevention (ELC) cooperative agreement, as well as university-based Regional Centers of Excellence and Training and Evaluation Centers, in addressing vector-borne diseases.
A22- Notice of Intent-signed.pdf
PDF•204 KB•Dec 27, 2025
AI Summary
The Centers for Disease Control and Prevention (CDC) intends to award a sole source, Firm-Fixed-Price contract to Colorado State University, Conference & Event Services (CSU CES) for conference and event management services for Vector Week 2026. This biennial grantee and recipient meeting, hosted by the CDC, is scheduled for March 11–13, 2026, in Fort Collins, Colorado. The acquisition seeks integrated services including meeting space, event planning, registration, audio/visual support, and onsite logistics. This sole source approach is justified under FAR 13.106-1(b)(1) as CSU CES is deemed the only source capable of providing the comprehensive services at the required location without incurring increased costs and administrative burden from multiple contracts. This notice is not a request for competitive quotations, but interested parties may submit documentation of their capabilities by January 5, 2026, at 10:00 a.m. Eastern Time for consideration.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedDec 27, 2025
deadlineResponse DeadlineJan 5, 2026
expiryArchive DateJan 20, 2026

Agency Information

Department
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Sub-Tier
CENTERS FOR DISEASE CONTROL AND PREVENTION

Point of Contact

Name
Ashley Williams

Place of Performance

Fort Collins, Colorado, UNITED STATES

Official Sources

View on SAM.gov