EnSite X Electrophysiology Mapping System Maintenance Service for Naval Medical Center-Portsmouth

This combined synopsis/solicitation (HT940626QE119) is a Request for Quotation (RFQ) issued by the Defense Health Agency (DHA) on behalf of the Cardiac Cath Lab at the Naval Medical Center Portsmouth (NMCP), Virginia. The government is seeking a firm-fixed-price purchase order for commercial maintenance and service plans to support the EnSite X Electrophysiology Mapping System and its peripheral components, which are critical for diagnosing and treating cardiac arrhythmia. The scope of work includes preventive and corrective maintenance, software updates, technical support, and system optimization to ensure original equipment manufacturer (OEM) compliance. The contract structure consists of a one-year base period starting September 24, 2026, and includes two consecutive one-year option periods. The maintenance coverage spans four key systems: 1. EnSite X EP Mapping System & Peripherals (Assurance Elite Plus Service Plan) 2. Ampere Generator (Universal Coverage) 3. Cool Point Irrigation Pump (Universal Coverage) 4. TactiSys Quartz System (Universal Coverage) This is an unrestricted procurement under NAICS code 811210 (small business size standard of $34 million) with no set-aside. Offers will be evaluated using a lowest-price technically acceptable (LPTA) approach, considering technical acceptability, past performance, and price. Invoices must be submitted electronically through Wide Area WorkFlow (WAWF).

This Performance Work Statement (PWS) outlines a non-personal services contract issued by the Department of Defense, Defense Health Agency, to provide comprehensive maintenance, repair, software support, and technical support for the EnSite X Electrophysiology Mapping System. Located within the Cardiac Cath Lab at the Naval Medical Center Portsmouth (NMCP) in Virginia, this critical diagnostic and treatment system requires continuous availability to support patient care. The contract features a one-year base period with two subsequent one-year option periods. Under this agreement, the contractor is responsible for preventive maintenance, emergency corrective repairs with a one-business-day response time, software updates and upgrades at no additional cost, and supplying Original Equipment Manufacturer (OEM) approved parts. Additionally, the vendor must manage software subscriptions, establish individual user accounts, and provide necessary on-site medical staff training. To ensure compliance and system performance, the contractor and any subcontractors must maintain active OEM-certified agent status. Key deliverables include a kickoff meeting within ten business days of award and detailed quarterly progress reports tracking maintenance, training, and budget adherence. Performance will be monitored under a Quality Assurance Surveillance Plan (QASP), requiring 100% compliance across all service standards to ensure system operability and support future past performance assessments.

This document is Exhibit 1: Addendum to FAR Clause 52.212-1, which provides additional instructions to offerors responding to Request for Quotation (RFQ) # HT940626QE119. Issued by the Defense Health Agency, this solicitation seeks commercial, non-personal services for a Firm-Fixed-Price contract consisting of a one-year base period and two one-year option periods. To be considered for award, offerors must submit a technically acceptable and priced quotation. Key submission requirements include a coversheet, a table of contents, contact information, a technical capability statement (strictly limited to three pages), and a priced Attachment-1-Pricing-Sheet. The technical submission must detail the equipment maintenance, warranties, software subscriptions, and evidence of Original Equipment Manufacturer (OEM) certification. Price quotes must cover all contract line-item numbers (CLINs 0001 through 2004) and remain valid for at least 90 calendar days. Submissions must be delivered electronically via email to Contracting Officer Matthew Teel. Hard copies, hand-delivered quotes, and submissions via DoD SAFE or third-party file transfer systems will not be accepted. Additionally, offerors must be registered in the System for Award Management (SAM) and submit completed federal representations and certifications, including FAR 52.204-24 and FAR 52.212-3 Alt I. Past performance will be evaluated using online federal databases, so no additional past performance submissions are required. Shipping must be Free on Board (FOB) Destination.

This document outlines the evaluation criteria and basis for award under Addendum 52.212-2 for a federal Request for Quotation (RFQ). The Government will award a contract on a competitive, best-value tradeoff basis considering three factors in descending order of importance: Technical Capability, Past Performance, and Price. Non-price factors collectively hold more weight than price. Under Factor 1 (Technical Acceptability), offers are rated as "Exceeds," "Acceptable," or "Unacceptable." Quotations must demonstrate the ability to meet all Performance Work Statement (PWS) requirements, include OEM certification for the maintenance plan, and must not exceed a three-page limit. Alternative proposals are not permitted. Under Factor 2 (Past Performance), the Government will evaluate online references (such as PPIRS and FAPIIS) across two dimensions: relevancy (ranging from "Very Relevant" to "Not Relevant") and performance confidence (ranging from "Substantial Confidence" to "No Confidence"). Offerors lacking relevant history will receive an "Unknown Confidence (Neutral)" rating. Under Factor 3 (Price), proposals will be evaluated for fairness and reasonableness using price analysis. Any offer receiving an "Unacceptable" rating in any individual non-price factor, or possessing an unfair or unreasonable price, will be deemed entirely unacceptable. Evaluation will also include option prices, and a written notice of award will establish a binding contract.

This document is Attachment 2 (Pricing Sheet) for solicitation HT940626QE119, issued by the Defense Health Agency Contracting Activity (DHACA) Healthcare Division (HCD) Southeast (SE). The purpose of this firm-fixed-price (FFP) contract is to secure a service agreement for the EnSite X Electrophysiology Mapping System and its associated peripheral medical equipment. The pricing sheet is structured into three distinct performance phases—a Base Period, Option Period 1, and Option Period 2—with each period spanning 12 months. Across all three periods, the contract covers service and maintenance for four specific pieces of equipment under Contract Line Item Numbers (CLINs) 0001 through 2004: - **Ensite X System (CLINs 0001, 1001, 2001):** Covered under the Assurance Elite Plus Service Plan (without Medinbox). - **Ampere Generator (CLINs 0002, 1002, 2002):** Covered under the Ampere-Universal Coverage plan. - **Cool Point Irrigation Pump (CLINs 0003, 1003, 2003):** Covered under the Universal Coverage plan. - **TactiSys Quartz System (CLINs 0004, 1004, 2004):** Covered under the Universal Coverage plan. All services must be performed in accordance with the Performance Work Statement (PWS). Offerors are required to input unit and total prices for each CLIN to calculate the subtotal for each period and the final grand total, or enter "NSP" for items that are not separately priced.

This Quality Assurance Surveillance Plan (QASP) establishes a systematic method for the Defense Health Agency Contracting Activity to monitor and evaluate contractor performance under the EnSite X Electrophysiology Mapping System Service Contract. The QASP ensures the contractor meets all technical, maintenance, and administrative obligations, while designating the Contracting Officer (KO) and Contracting Officer’s Representative (COR) as the primary government oversight authorities. Performance standards are assessed against a 100% compliance Acceptable Quality Level (AQL) across key areas, including software subscription maintenance, equipment and on-site maintenance, training subscriptions, and original equipment manufacturer (OEM) certifications. Performance is documented using quarterly reports and evaluated as Exceptional, Satisfactory, or Unsatisfactory, with past performance serving as the primary incentive. Surveillance relies on direct observation and service reports. If the contractor delivers unsatisfactory performance, the COR will issue a Contract Discrepancy Report (CDR). The contractor must then acknowledge the discrepancy and, if required, submit a corrective action plan outlining resolution and prevention strategies. Ultimately, QASP findings serve as a basis for past performance ratings and potential contract payment adjustments.