Service Contract for Sterilizers and Boilers - Kearneysville, WV

The Agricultural Research Service is soliciting a firm-fixed-price contract (RFQ 1232SA25Q0935) for sterilizer and boiler services in Kearneysville, WV. This 100% Total Small Business set-aside, under NAICS code Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a $12.5M size standard, adheres to FAR Subpart 12.6. Offers will be evaluated using Lowest Priced Technically Acceptable (LPTA) criteria, requiring vendors to submit one recent, relevant project demonstrating capability and a complete pricing document. Submissions are due via email by September 22, 2025, at 12:00 PM (CST) to david.hildebrand@usda.gov. Invoices must be submitted electronically through the Invoice Processing Platform (IPP). The contract includes an option to extend for up to 60 months and outlines procedures for contract closeout based on unobligated funds.

The USDA, Agricultural Research Service in Kearneysville, WV, requires a comprehensive service agreement for preventative maintenance and repair of its sterilizers, steam generators, and RO water system. This agreement includes a one-year base period with four optional one-year extensions, covering all parts, labor, and travel. Services include four quarterly preventative inspections and unscheduled on-call repair with a four-hour telephone response and two-business-day onsite response time. Critical research equipment, including specific models of Amsco, Getinge, and Consolidated sterilizers, Sussman steam boilers, and an RO-Pure water purification system, must be kept operational. Contractor access is restricted to weekdays, 8:00 A.M. to 4:00 P.M., and the contractor must provide trained technicians and manage all work effectively. Phil Welser is the government's technical representative for this contract.

This document outlines a pricing list for quarterly preventative maintenance and unscheduled on-call repair services for equipment, spanning a base year and four option years. The base period is from September 30, 2025, to September 29, 2026, with subsequent option years extending through September 29, 2030. Each year includes four quarterly maintenance services. Unscheduled repair services are estimated and invoiced only as utilized. The pricing for unscheduled repairs covers labor, with materials to be purchased via a government purchase card. If material costs exceed the micro-purchase threshold, a modification to the purchase order will be required. This comprehensive pricing structure ensures ongoing equipment functionality and addresses unforeseen repair needs over a five-year period.