4120--RFI: Portable Spot Cooling Units (CLIMATE PRO D18e)

This Sources Sought Notice (Solicitation Number 36C25626Q1046) is issued by the Department of Veterans Affairs, Network Contracting Office 16, as market research to identify qualified sources capable of providing 25 brand name or equal MovinCool Climate Pro D18e portable heat-pump spot cooling units. The required equipment will support the Michael E. DeBakey VA Medical Center in Houston, Texas. To meet the agency's needs, the units must be brand-new, standalone, and completely plug-and-play without requiring specialized wiring or venting modifications. Key salient characteristics include a cooling capacity of approximately 1.5 tons (16,300–16,800 BTU/hr), an integrated heating capacity of 13,100 BTU/hr, standard NEMA 5-20P plug configuration (115V/20A), digital programmable controls, and a heavy-duty housing with locking casters. Additionally, the units must utilize R-32 or an equivalent compliant refrigerant and come with a minimum three-year parts, labor, and compressor warranty. The contractor must deliver all 25 units, including required ceiling tiles and ductwork, within 45 days of contract award to the medical center's warehouse. Interested vendors are requested to submit capability statements by July 17, 2026, at 1:00 p.m. Central Time. Submissions should include company details, product specifications demonstrating compliance with the salient characteristics, delivery timelines, available contract vehicles, and a rough order of magnitude (ROM) price. This RFI is strictly for planning purposes and does not constitute a formal solicitation.