J045--Chiller Maintenance and Repair Services Iowa City VA Healthcare System

The Department of Veterans Affairs, Network Contracting Office 23, is soliciting quotes for Chiller Maintenance and Repair Services for the Iowa City VA Health Care System. This solicitation, number 36C26326Q0278, is a request for quotes (RFQ) prepared under FAR Part 13 (Simplified Acquisition Procedures). It is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC). The NAICS code is 238220 with a $19 million size standard. Prospective offerors must be registered in SAM.gov. Technical questions are due by April 3, 2026, 13:00 CST, and quotes must be emailed to emanuel.nevarez@va.gov by April 7, 2026, 13:00 CST.

The Department of Veterans Affairs has issued Amendment 0001 to Solicitation 36C26326Q0278, extending the deadline for offers. The new due date for proposals is April 10, 2026, at 13:00 CDT. This amendment's primary purpose is to clarify and modify the solicitation's submission timeline. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment to ensure their bids are considered. The amendment was issued by the Department of Veterans Affairs, Network Contracting Office 23.

This government file is an amendment to a solicitation for chiller maintenance and repair services at the Iowa City VA Health Care System. The solicitation due date has been extended to April 11, 2026, at 13:00 CDT. The contract is for a base year and four option years, covering maintenance, preventative care, emergency services, and parts for three large chillers. Key requirements include adherence to OEM specifications, VHA Directives, and specific maintenance tasks such as eddy current testing, oil analysis, and refrigerant usage reporting. Contractors must provide qualified technicians with specific certifications for York and Trane chillers, be an authorized OEM distributor for parts, and demonstrate three years of relevant experience. The document outlines procedures for emergency repairs, prohibited products, electrical safety, access panel protocols, fire suppression systems, clean-up, hours of work, parts for repairs, reports, security requirements, and safety protocols, including accident reporting. This amendment also removed two paragraphs on pages 7 and 9 regarding a $25,000.00 threshold.

RFQ 36C26326Q0278, issued by the Department of Veterans Affairs (VA) Network Contracting Office 23, addresses questions from offerors regarding a chiller maintenance contract. The VA rejected a

This government solicitation (36C26326Q0278) from the Department of Veterans Affairs seeks proposals for Chiller Maintenance Services at the Iowa City VA Health Care System. The contract, a Firm Fixed Price agreement, includes a base year (May 1, 2026 - April 30, 2027) and four option years, extending through April 30, 2031. Services encompass routine operating inspections, annual preventative maintenance, predictive maintenance, repairs, and emergency service for three specific chillers (two York, one Trane). Key requirements include adherence to OEM specifications and VA directives (VHA Directive 1061, Cooling Tower Water Systems ES-2019-001), qualified and certified refrigeration technicians (EPA Universal Certification), and status as an authorized OEM distributor. Offerors must demonstrate three years of relevant experience in chiller and cooling tower maintenance, water treatment, and pipefitting. The solicitation also details emergency service response times (24 hours for minor, 4 hours for major repairs), a rental chiller contingency plan, and specific clauses regarding contract terms, insurance, and security prohibitions.