ContractSpecial Notice

6515--Intent to Sole Source VitalFlow System **EMERGENCY**

DEPARTMENT OF VETERANS AFFAIRS 36C24226Q0114
Response Deadline
Nov 11, 2025
Deadline passed
Days Remaining
0
Closed
Set-Aside
Full & Open
Notice Type
Special Notice

Contract Opportunity Analysis

The Department of Veterans Affairs, specifically the Buffalo VA Medical Center, intends to award a sole-source contract to Medtronic USA, Inc. for the procurement of one Vitalflow Capital Heart-Lung Bypass unit, valued at $92,795.00. This urgent acquisition is necessitated by the inoperability of the current Cardiohelp unit, which has been rendered unusable due to multiple FDA recalls and the lack of available consumables, leaving the operating room without essential equipment for patient treatment. The procurement is classified as an emergency under FAR 6.302-2 due to the unusual and compelling urgency of ensuring device uptime to provide critical care to veterans. For further inquiries, interested parties may contact Contract Specialist Ryan Seburn at Ryan.Seburn@va.gov or by phone at 315-751-6369.

Classification Codes

NAICS Code
339112
Surgical and Medical Instrument Manufacturing
PSC Code
6515
MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES

Solicitation Documents

2 Files
Sole Source JA- VitalFlow.pdf
PDF220 KBNov 6, 2025
AI Summary
The Department of Veterans Affairs, Buffalo VA Medical Center, seeks to acquire a Heart-Lung Bypass unit from Vitalflow Capital for $92,795.00 due to an urgent and compelling need. The current Cardiohelp unit is inoperable due to multiple FDA recalls and the unavailability of consumables, leaving the OR without essential equipment for patient treatment. Alternatives such as continuing without the device, waiting for vendor remediation, or renting were deemed unfeasible or not cost-effective. The procurement is justified as an emergency acquisition under FAR 6.302-2,
36C24226Q0114.docx
Word20 KBNov 6, 2025
AI Summary
The Department of Veterans Affairs WNY Healthcare System intends to award a sole-source contract to Medtronic USA, Inc. for one Vitalflow Capital – Heart Lung Bypass unit. This emergency procurement is necessary because the Buffalo VA Medical Center's current Cardiohelp Heart-Lung Bypass units have been subject to multiple FDA recalls and the vendor has failed to remediate the issues, leaving the OR without a functioning unit. This urgent acquisition, under FAR 6.302-2 for "unusual and compelling urgency," will ensure device uptime and enable the VA to provide essential treatment to veterans. This notice is not a request for competitive proposals.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedNov 6, 2025
deadlineResponse DeadlineNov 11, 2025
expiryArchive DateDec 26, 2025

Agency Information

Department
DEPARTMENT OF VETERANS AFFAIRS
Sub-Tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
242-NETWORK CONTRACT OFFICE 02 (36C242)

Point of Contact

Contract Specialist
Ryan Seburn

Official Sources