Janitorial Services for USDA, APHIS, PPQ in Avoca, NY

This government Request for Quotation (RFQ) 12639526Q0148, issued by USDA APHIS, seeks janitorial services for its facility in Avoca, NY. The USDA intends to award a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract. This acquisition is a Total Small Business Set-Aside, with NAICS code 561720 and a size standard of $22.0 million. The contract includes both standard janitorial services (twice per week, weekly, quarterly, twice per year, and closing tasks) and "Above Standard (As-Needed)" services such as window cleaning, carpet shampooing, and stripping/waxing lab/bathroom floors. The period of performance is from July 1, 2026, to June 30, 2031, with five ordering periods. Above Standard Services orders of $2,500.00 or less may be paid via Government Purchase Card.

The USDA APHIS PPQ in Avoca, NY, is soliciting proposals for a five-year, firm-fixed-price, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for janitorial services. The contract, solicitation number 12639526Q0148, covers standard twice-weekly cleaning, weekly, quarterly, and semi-annual tasks, and optional 'Above Standard' services for a facility with specific restroom and flooring areas. Contractors must provide all supplies and labor, adhering to strict environmental guidelines for cleaning solutions and paper products, prioritizing biobased and recycled content. Key requirements include compliance with federal anti-discrimination laws, PIV policies, and responsible key control. Proposals will be evaluated based on technical approach, fair and reasonable pricing for all five ordering periods (July 2026 – June 2031, plus a six-month extension option), and acceptable past performance. Questions are due by June 3, 2026, 12:00 p.m. CDT.

This document, "ATTACHMENT 2 PRICE QUOTATION FOR JANITORIAL SERVICES," is a solicitation for janitorial services for the USDA, APHIS, PPQ facility in Avoca, NY. It outlines a request for a price quotation for standard janitorial services across three ordering periods: July 1, 2026, to June 30, 2027; July 1, 2027, to June 30, 2028; and July 1, 2028, to June 30, 2029. Vendors are required to complete blue shaded areas for their company name and SAM.gov UEI. The solicitation details the scope of work, which includes standard janitorial services to be performed twice per week, weekly, quarterly, twice per year, and closing tasks. Contractors must provide all necessary labor and supervision. The document requests a unit price per month and an extended evaluated price for each ordering period, with blank fields for vendors to fill in their costs.

Attachment 3, the Vendor Experience Sheet, is a standardized form for contractors to detail their past performance and capabilities. It requires information on contract identification, including contractor name, role (Prime, Subcontractor, or Joint Venture), contract number, performance dates, and whether a Contractor Performance and Assessment Report (CPARS) exists. Contractors must also provide the address, city, and state of contract performance, total contract value, and specifics about the buildings serviced (name, square footage, and types of services provided). Additionally, the form asks for the type of space serviced (e.g., Commercial Office Building, Federal Courthouse) and a description of all contract requirements, including any special conditions, problems encountered, and their resolutions. Finally, it mandates customer identification details, such as name, title, agency/company, address, telephone, and e-mail. This attachment is crucial for government RFPs, federal grants, and state/local RFPs, enabling agencies to assess a vendor's relevant experience and past performance.

This government file is a wage determination under the Service Contract Act for New York, specifically Genesee, Schuyler, Seneca, and Steuben Counties, with a revision date of March 30, 2026. It outlines hourly wage rates and fringe benefits for numerous occupations across various sectors, including administrative support, automotive service, health, information technology, and maintenance. Key benefits include health & welfare at $5.55/hour (or $5.09/hour for EO 13706-covered contracts), vacation time based on years of service (2 weeks after 1 year, up to 5 weeks after 20 years), and eleven paid holidays. The document also details special provisions for computer employees, night and Sunday pay for air traffic controllers and weather observers, hazardous pay differentials (8% for high hazard, 4% for low hazard), and uniform allowance requirements. It includes guidelines for the conformance process, which allows for the classification and wage rate determination of unlisted service employee occupations.