Remote Temperature Monitoring Equipment and Service

This Department of Veterans Affairs (VA) Request for Quotation (RFQ), solicitation number 36C26226Q1341, seeks a qualified contractor to replace and support a Remote Temperature Monitoring System at the Northern Arizona VA Healthcare System (NAVAHCS) in Prescott, Arizona. The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) holding NASA SEWP contracts under NAICS code 541519 (Other Computer Related Services). The selected contractor will provide, program, install, and test the new monitoring system, which must comply with all relevant VHA directives, Joint Commission standards, and VA security policies. Key equipment and technical requirements include primary and redundant servers, gateways, routers, transmitters, and specialized probes to monitor temperature, humidity, airflow, differential pressure, and specific environmental factors for blood banks, pharmacies, and food services. Following installation, the contractor must deliver comprehensive system training to personnel across seven hospital departments. Post-installation support includes ongoing 24/7 technical assistance, continuous data logging, software and driver upgrades, equipment troubleshooting, and configuration support. Quotes must be submitted on an "All or None" basis, and the contract will be awarded to the lowest-priced responsive and responsible offeror. Inquiries are due by August 14, 2026, and final offers must be submitted via email to Contracting Officer David Odne by August 20, 2026, at 11:00 AM Pacific Time.

This regulatory document outlines Standard EC.02.05.01 from the Joint Commission's Environment of Care chapter, effective July 1, 2025. It establishes strict guidelines for hospitals to manage risks associated with their utility systems, ensuring compliance with Medicare Conditions of Participation (§482.41) and various National Fire Protection Association (NFPA) codes. Key requirements include designing and installing utility systems to meet NFPA 99-2012 standards and maintaining a comprehensive, written inventory of all operating components. Hospitals must identify high-risk components and document specific inspection, testing, and maintenance frequencies. For facilities seeking deemed status, alternative equipment maintenance programs must be managed by qualified individuals using strict safety criteria. The standard also mandates clear labeling of utility controls for emergency shutdowns, written disruption response procedures, and specific environmental controls. Notably, ventilation systems in both critical and non-critical care areas must meet precise pressure, filtration, and humidity levels. Additional safety mandates cover medical gas storage compliance, emergency power supply maintenance, wet-location operating room protections, electrical distribution categorization, and restrictions on the use of power strips and extension cords in patient care areas.

This government document outlines the salient characteristics and technical requirements for an environmental monitoring system, likely intended for a Department of Veterans Affairs (VA) facility. It details specifications for servers, network infrastructure, various transmitters/sensors, and compliant software. The system requires primary and duplicate backup servers capable of continuous 24/7 monitoring. Network connectivity must support IEEE 802.15.4 or IEEE 802.11 b/g/n/ac protocols, utilize 2.4/5 GHz Wi-Fi or 900 MHz RF bands, and include CAT 5e or CAT 6 cabling. A wide array of specialized transmitters and sensors are specified to monitor room temperature, humidity, airflow exchange rates, line power, differential pressure, and specific medical storage environments (refrigerators, freezers, ultra-low freezers, and incubators). Probes must meet strict temperature ranges and high accuracy levels for various clinical applications, including vaccines, blood products, and food service. Additional specialized sensors are required for oxygen levels, CO2, door states, hot water, and steam traps. All hardware must be RoHS compliant. The system's software must be authorized on the VA Technical Reference Model (TRM) website, support SAML 2.0 SSO or LDAP, and offer robust alert communications (email, SMS, phone) with escalatory settings. Crucially, the software must manage end-user access and provide direct access to ISO-17025 protocol compliant, NIST-traceable calibration certifications for inspection reporting.

This government document provides a comprehensive inventory and requirements list for temperature and environmental monitoring equipment across multiple Community Based Outpatient Clinics (CBOCs) and various medical facility buildings. The affected locations include the Anthem, Cottonwood, Flagstaff, Kingman, and Lake Havasu CBOCs, the Holbrook and Page PTOCs, and dozens of specific building areas such as laboratories, pharmacies, clinics, and kitchens. The inventory details specialized monitoring devices, including temperature/humidity transmitters, line power sensors, medical and laboratory refrigerators and freezers, patient and canteen refrigeration units, glycol probes, ultra-low freezers, and door sensors. Additionally, the list accounts for supporting infrastructure and environmental controls, such as hubs/gateways, signal repeaters, moisture transmitters and probes, domestic hot/cold water temperature sensors, pressure differential transmitters, centrifuges, and incubator transmitters. According to the final tallies, the facility currently utilizes 572 existing monitoring devices. The document projects an additional 158 anticipated devices to be installed, bringing the total required equipment count to 738 units. This standardized inventory serves as a technical specification sheet for federal procurement, outlining the precise hardware scale needed to maintain regulatory compliance, safety, and quality control for sensitive medical supplies, pharmaceuticals, and clinical environments.