4th QTR FY 26 Kosher RFQ

This amendment (0001) to solicitation 15B41126Q00000009 modifies the delivery information for food items at FCI Pekin. It mandates that all food products with manufacturer-assigned date labels (e.g., "Best if Used By/Before," "Sell By," "Use By," "Freeze By") must have a minimum 6-month date range extending beyond the date of receipt. Non-compliant items will be rejected. The delivery timeframe for all items is July 6-17, 2026, from 7:00 a.m. to 1:30 p.m. CST, with extensions possible by contacting the Contracting Officer. The document also incorporates various FAR clauses by reference and full text, addressing contractor privacy requirements, continuing contract performance during emergencies, and records management. Key clauses include those related to whistleblower rights, small business set-asides, combating human trafficking, and responsible handling of Personally Identifiable Information (PII), with strict guidelines for access, training, safeguarding, breach reporting, and victim remediation. Contractors are responsible for ensuring compliance with these privacy and records management policies, including obtaining an Authority To Operate (ATO) for IT systems hosting government data. Attachments include religious diet specifications and a Kosher RFQ.

The Federal Bureau of Prisons (BOP) issued a solicitation (RE:15B41126Q00000009) on May 12, 2026, for the provision of Certified Kosher subsistence items for the Federal Correctional Institution (FCI) Pekin, IL, for the fourth quarter of fiscal year 2026. Vendors interested in submitting a quote must be registered in the System for Award Management (SAM.gov) database and include their Unique Entity ID (UEI). Failure to register in SAM.gov may lead to disqualification. Prospective vendors are advised against discussing their quotations or technical questions with Government technical personnel to avoid non-consideration. Quotes must be emailed to the Contracting Officer, Hans Frei, at hfrei@bop.gov, by May 29, 2026, at 3:00 PM CST. Questions regarding the solicitation should also be directed to hfrei@bop.gov.

The FCI Pekin, IL Religious Diet Specifications Quote Sheet, effective March 2026 for Fiscal Year 2026 Quarter 4, outlines detailed requirements for kosher meals and individual food items. The document specifies numerous kosher meat, dairy, and parve meal options, along with various kosher provisions like tuna, cereal, bread, and condiments. Strict adherence to religious diet specifications, including kosher certification from accepted Orthodox agencies and proper labeling with a hechsher on individual packages, is mandatory for all items. No substitutions will be accepted, and the NFSA/Chief Dietitian will make the final determination on product compliance. The quote sheet also includes formal reminders on payment, non-conforming supplies, and comprehensive delivery requirements, emphasizing the importance of pre-arranged schedules, specific temperature controls for perishable and frozen goods, and the right to refuse non-compliant items.

This document is a Request for Quote (RFQ) from the Federal Bureau of Prisons, FCI Pekin, for subsistence items. The solicitation, numbered 15B41126Q00000009, was issued on May 12, 2026, and quotes are due by May 29, 2026, at 03:00 CT. This is a 100% Small Business Set-Aside, with NAICS code 311999 and a size standard of 700 employees. Delivery of all items is required between July 6, 2026, and July 17, 2026, to FCI Pekin. The contract incorporates various FAR clauses and Department of Justice (DOJ) specific clauses, including detailed requirements for contractor privacy, data safeguarding, and continuity of performance during emergencies. Offerors must complete bid sheets for specific subsistence items, detailing size, type, and brand, and failure to do so will result in non-responsiveness for those line items. Payment will be a firm fixed price via Electronic Funds Transfer (EFT) or credit card, and award will be based on best value, considering price and past delivery performance. Multiple awards may be made at the Government's discretion.