F108--Hazardous Waste Safety & Emergency transport services

This Statement of Work (SOW) outlines a contract for hazardous and recyclable waste management services across Department of Veterans Affairs Northern California Health Care System (VANCHCS) facilities. The contractor will provide all labor, supervision, materials, containers, equipment, and permitted transportation required to inspect, package, label, segregate, remove, transport, and dispose of hazardous waste, petroleum oils, and latex paint. Regulated medical, radioactive, and universal wastes are excluded. Pick-up frequencies vary by location, ranging from monthly at major centers like Mather and Martinez to quarterly or bi-annually at outpatient clinics. Contractor personnel must meet strict qualification standards, including 10 years of experience for managers, 40-hour OSHA HAZWOPER certification, and DOT training. Subcontractors and Treatment Storage and Disposal Facilities (TSDFs)—which must be located within 500 miles of Mather, California—require approval by the Contracting Officer Representative (COR). Additionally, the contractor must maintain a facility within 150 miles of Mather to support 24/7 emergency response and initiate spill cleanups within four hours of notification. Key deliverables include manifest management, Land Disposal Restriction tracking, monthly Microsoft Excel waste reports, site inventories by the 15th of each month, and mandatory records management compliance under NARA and Privacy Act guidelines. The contract features a one-year base period (July 1, 2026, to June 31, 2027) with four one-year option periods. Strict regulatory compliance under 40/49 CFR and Title 22 CCR is enforced, holding the contractor liable for any Notice of Violations or regulatory fines resulting from non-compliance.

This Sources Sought Notice (Solicitation Number 36C26127Q0141) is issued by the Department of Veterans Affairs, Network Contracting Office 21, to identify capable sources for hazardous waste safety and emergency transport services at the VA Northern California Health Care System in Mather, California. The applicable NAICS code is 562112 (Hazardous Waste Collection Services), with a small business size standard of $47 million. This announcement is for market research and planning purposes only and does not constitute a formal solicitation or a commitment to award a contract. Responses will assist the VA in determining an appropriate procurement strategy and business set-aside decision. Interested contractors must submit a capability statement by 12:00 P.M. PST on November 13, 2026, via email to Contract Specialist Parmpreet Pannu (parmpreet.pannu@va.gov). Required submission details include company legal name, SAM Unique Entity ID, socioeconomic status (with SBA VetCert verification for VOSBs/SDVOSBs), relevant project experience, compliance with FAR limitations on subcontracting rules (FAR 52.219-14/52.219-27), GSA contract number (if applicable), and a five-period price estimate for moving and storage services. All responding contractors must maintain an active registration in SAM.gov.