70FA5026Q00000037 HVAC in Support of FEMA MERS

This federal solicitation (No. 70FA5026Q00000037) issued by the Federal Emergency Management Agency (FEMA) Mount Weather Emergency Operations Center seeks to procure a Western Shelter climate control unit (Model #CL-ACAI35-10K) under a firm-fixed-price purchase order. The equipment will support the Department of Homeland Security (DHS) and FEMA Mobile Emergency Response Support (MERS) detachment located in Thomasville, Georgia. The procurement features a North American Industry Classification System (NAICS) code of 333293. The required unit must deliver a cooling capacity of 42,000 BTU/HR, a heating capacity of 41,000 BTU/HR via a heat pump, an additional 5 or 10KW resistance heating, and a conditioned air supply of 1400 CFM at 0.1” wet coil. Key contract terms require delivery to Thomasville, Georgia within 30 to 60 days after receipt of the order (ARO), with an estimated performance period from September 15, 2026, to October 14, 2026. Standard federal provisions, including National Archives and Records Administration (NARA) records management requirements and FAR 52.212-4 commercial terms, are incorporated. Offers must remain valid for 60 calendar days and will be evaluated based on three primary factors: Technical, Delivery, and Price.

This Statement of Work (SOW) outlines a federal procurement by the Department of Homeland Security (DHS) FEMA Mobile Emergency Response Support (MERS) in Thomasville, Georgia, for a replacement portable HVAC system. The project's objective is to replace an unreliable and inefficient legacy unit with a modern, energy-efficient, and reliable climate-control system to support tactical, deployable Western Shelter Long-Term Temporary Shelter Systems. This is a strict brand-name requirement with no substitutions allowed. The specified equipment is the Western Shelter model CL-ACAI35-10K. Key technical specifications include a 3.5-ton cooling capacity (42,000 BTU/HR), heat pump heating capacity (41,000 BTU/HR), a supplemental 10KW resistance heat strip, and 1,400 CFM conditioned air supply. The unit must operate on 208-240V single-phase power, use R32 refrigerant, and feature a wheeled transport cart, vinyl cover, air plenum, and two identical thermostats. It must be completely compatible with MERS' existing HS/GK1935 shelters and mobile power supply units. The contractor is responsible for delivering the complete, turn-key system within a performance period of four to six weeks from the contract award date. Deliveries must be made to the FEMA MERS facility in Thomasville, Georgia, during standard weekday operating hours. Contractor security clearance is not required for this delivery.

This document outlines the Best Value evaluation criteria and basis of award for a Federal Emergency Management Agency (FEMA) solicitation. The government will evaluate submitted quotes based on three factors listed in descending order of importance: Technical, Delivery Schedule, and Price. Under the Technical factor, contractors must provide detailed item specifications and descriptions to demonstrate they meet all government requirements. For the Delivery Schedule factor, quotes must specify anticipated delivery dates for each item to be considered complete. Finally, the Price factor ensures proposed pricing is reasonable and aligned with government needs. As a federal agency, FEMA is tax-exempt. The contract will be awarded using a Best Value/Tradeoff Process. Award selection is based on the most advantageous offer considering both price and non-price factors. Because price is not the sole determining factor, the government reserves the right to perform tradeoffs and accept a higher-priced or lower-technically-rated quote if it represents the overall best value.