Halal Requirement - FY26 4th Quarter Extension - FDC SeaTac

This federal solicitation (15B61126Q00000021), issued by the Federal Bureau of Prisons (BOP) for the FDC SeaTac facility in Washington, seeks quotes for a variety of certified Halal meals and individual food items. The acquisition is a 100% small business set-aside under NAICS code 311999 (All Other Miscellaneous Food Manufacturing). The performance period for this firm-fixed-price contract runs from September 1, 2026, to September 30, 2026, with a final delivery deadline of September 30, 2026. The commodity schedule outlines thirteen distinct Halal food line items, including specialized meals like beans and franks, beef goulash, beef pot roast, cheese omelets, chicken chow mein, chicken wings, filet of sole, meatballs, meatloaf, roasted chicken breast, spaghetti and meatballs, Spanish omelets, and individual packages of Halal bologna. In addition to standard commercial terms, the solicitation incorporates several specialized clauses. Notable additions include Department of Justice (DOJ) contractor privacy requirements (DOJ-02) and strict departmental information and systems security standards (DOJ-05). It also contains Federal Acquisition Regulation (FAR) clause 52.222-90, which prohibits federal contractors from engaging in racially discriminatory diversity, equity, and inclusion (DEI) activities in connection with the performance of the contract. Quotes are due by August 24, 2026, at 9:00 AM Pacific Time.

This document, Attachment B, outlines the local delivery and invoicing requirements for a Bureau of Prisons (BOP) food service solicitation. Deliveries are accepted Monday through Friday, from 7:00 a.m. to 1:00 p.m., without an appointment. All orders are "Fill-or-Kill," meaning undelivered items are canceled after the specified delivery period, and late deliveries require prior Contracting Office approval. Unexcused delivery failures will negatively impact the contractor's past performance rating. Deliveries must be palletized, and drivers must assist with unloading since no loading dock is available. All items must strictly comply with BOP Menu Specifications and undergo close inspection. Certified religious diet items must feature Kosher symbols, and strict temperature controls must be maintained for perishable, canned, and frozen foods. The government reserves a three-day conditional receipt window to test items; non-compliant products must be retrieved by the vendor within two weeks or face disposal. Partial payments are unauthorized. Vendors must submit a single invoice to the designated BOP email address for all delivered and accepted items, and small businesses must self-certify their status on each invoice. All payments are processed via Electronic Funds Transfer, and purchase cards will not be used for transactions exceeding $15,000.

This document outlines the evaluation factors, award guidelines, and submission requirements for a federal solicitation issued by the Federal Detention Center (FDC) SeaTac. The government will make one or multiple awards based on a best-value determination, evaluating quoters on price (which must be fair, reasonable, and inclusive of shipping/freight), past performance, and technical specifications (product brand/manufacturer). To be considered responsive, quoters must have a valid Unique Entity ID (UEI) and an active registration in the System for Award Management (SAM). Quotes must conform 100 percent to the provided menu specifications without substitutions, and conditional "all-or-none" offers are prohibited. Winning quotes valued at or below the $15,000 micro-purchase threshold will not receive an award; instead, they may be referred to the Food Service Department for purchase via a government purchase card, which vendors must demonstrate the capability to accept. Legible quotes must be submitted in PDF format via email to ekramer@bop.gov, and will be evaluated based on the receipt time indicated on the email notification. Any pricing submitted with more than four decimal places will be rounded up to the nearest 1/100 of a cent.