Water Testing - Edwards AFB

This combined synopsis/solicitation (RFQ HT941026Q2085) is issued by the Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division-West. It seeks a 100% small business set-aside contractor to provide non-personal laboratory analytical services in support of the Safe Drinking Water Act and California Water Boards monitoring programs at Edwards Air Force Base, California. The requirement covers a one-year base period (October 1, 2026 – September 30, 2027) plus four one-year option periods. The scope includes routine and emergency water quality testing across 25 distinct Contract Line Item Numbers (CLINs), such as coliform, arsenic, lead, copper, and various organic compounds. To be eligible, bidders must hold certification from the California Water Boards Environmental Laboratory Accreditation Program (ELAP). The contract will be awarded on a "Past Performance Price Tradeoff" basis. Technical capability is evaluated on an Acceptable/Unacceptable basis; past performance is more important than price. Quotes must be submitted as a single PDF file by email to Belinda M. Hsieh and Brandi M. Roberts no later than 4:30 PM PDT on September 14, 2026. Submissions must include a technical capabilities statement (maximum of two pages), two recent and relevant past performance references from the last three years, and a completed pricing worksheet. Contractors must use the Wide Area WorkFlow (WAWF) system for electronic invoicing and the Defense Biometric Identification System (DBIDS) for base access.

This document is a pricing sheet template for a federal government contract, covering a base period and four subsequent option years spanning from October 1, 2026, through September 30, 2031. It outlines a structured schedule of Contract Line Item Numbers (CLINs) designed for water quality testing, environmental analysis, and laboratory services. Each period of performance contains 25 identical CLINs. The items consist of specific chemical, biological, and physical tests, including Total Coliform, Heterotrophic Plate Count (HPC), Arsenic, Secondary MCL, Disinfection Byproducts, Nitrate, Nitrite, Lead & Copper, Regulated Inorganics, Radiological tests, Asbestos, Metals by ICP-MS, Alcohols by GC-MS, Cyanotoxins, and Total Organic Carbon. CLIN 25 in each period is reserved for "Non-routine Emergency/Short-notice Special Projects," priced as a single job rather than per-unit testing. The sheet acts as a bidding template where offerors must input unit prices and totals for each required test quantity. The document concludes with a summary section to aggregate totals for the Base Year and Options 1 through 4 to calculate the overall Total Contract Value. All default prices are currently set to $0.00, indicating its status as a solicitation attachment awaiting vendor pricing.

This Performance Work Statement (PWS) outlines the requirements for a contractor to provide routine and emergency laboratory analytical services in support of the Safe Drinking Water Act (SDWA) program at Edwards Air Force Base (AFB), California. The contractor must supply all sampling containers, preservatives, shipping labels, and chain-of-custody forms. To qualify, the laboratory must hold and maintain Environmental Laboratory Accreditation Program (ELAP) certification from the California Water Boards and follow National Environmental Laboratory Accreditation Program (NELAP) standards. The scope of work includes executing a comprehensive testing schedule for routine parameters—such as Coliform, Arsenic, Lead, Copper, and various organic/inorganic chemicals—alongside UCMR 4 scheduled tests and short-notice emergency analyses (e.g., waterline breaks). Strict reporting timelines are required: electronic results must be submitted within 24 hours of completion and within 15 days of sample receipt, monthly summaries are due by the 8th of each month, and hard copies must be delivered by the 15th. Crucially, any positive coliform or Maximum Contaminant Level (MCL) exceedance requires immediate telephone notification. Additionally, the contractor must provide a weekly courier service to collect samples from Edwards AFB, attend a project kickoff meeting, and submit a comprehensive Quality Control Plan within 10 workdays of contract award. Records must be retained for at least five years.