Inspection and Maintenance of Electric Gate Systems at Yokota Air Base, Japan

This federal solicitation (FA520926Q0028), issued by the 374th Contracting Squadron (374 CONS) at Yokota Air Base, Japan, requests quotes for the inspection, preventive maintenance, and repair of electric gate systems. The U.S. Air Force intends to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract with Firm-Fixed-Price (FFP) line items for a five-year basic period of performance running from October 1, 2026, through September 30, 2031. The contract establishes a guaranteed minimum award amount of $1,000 USD (or Japanese Yen equivalent) and a maximum ordering limit of $348,000 USD. Bidders must submit their pricing proposals in Japanese Yen (JPY) using whole numbers. The requirement is unstructured, targeting local or international commercial vendors capable of performing services in Japan under the Status of Forces Agreement (SOFA), which provides relief from certain Japanese consumption and gasoline taxes. Award selection will follow the Lowest Price Technically Acceptable (LPTA) source selection process. Quotes will be evaluated on price (Total Evaluated Price across maintenance and repair call CLINs) and technical acceptability. To meet the technical requirement, offerors must submit valid professional licenses for their personnel, specifically holding either a 1st or 2nd Class Electrician license issued under Japan's Electrical Construction Law, or a 1st/Advanced Grade Certified Skilled Worker of Machine Maintenance credential. Offers are due by July 31, 2026, at 1:00 AM local time.

This Department of the Air Force memorandum serves as a Notice to Offerors for Solicitation FA520926Q0028, which seeks services for the inspection and maintenance of electric gate systems at Yokota Air Base, Japan. Key details of the notice include: - **Funding Status:** Funds are not currently available for this effort, and the government reserves the right to cancel the solicitation without reimbursement. - **Points of Contact:** Inquiries should be directed to Contract Specialist Mariko Kobayashi or Contracting Officer Kawasaki Daisuke of the 374th Contracting Squadron. - **Site Visit and Pre-Proposal Conference:** A pre-proposal conference and site visit will be held at Yokota Air Base at a date to be determined. Non-base pass holders must coordinate escort procedures and present valid photo identification. - **Administrative Requirements:** Offerors are requested to provide their CAGE/NCAGE codes and are highly recommended to register in the System for Award Management (SAM) prior to award. - **Payment Processing:** Awardees receiving Electronic Funds Transfer (EFT) payments into Japanese bank accounts will be subject to a ¥735 transaction fee, which must be accounted for in their proposals as the U.S. Government will not reimburse this cost.

This memorandum from the Department of the Air Force, 374th Airlift Wing, serves as a Notice to Offerors for solicitation FA520926Q0028, which covers the inspection and maintenance of electric gate systems at Yokota Air Base, Japan. The government notes that funds are not currently available for this effort, meaning no award will be made until funding is secured, and the government reserves the right to cancel the solicitation without reimbursement. Key details of the notice include: - **Contacts:** Ms. Mariko Kobayashi (Contract Specialist) and Mr. Kawasaki Daisuke (Contracting Officer) are the primary points of contact. - **Pre-Proposal Conference and Site Visit:** Scheduled for July 29, 2026, at 09:00 JST. Attendees must submit their names by July 23, 2026. Non-pass holders requiring base escorts must present a photo ID (and an 8-digit password if using a Japanese driver's license) and arrive 30 minutes early. - **Administrative Requirements:** Offerors are requested to provide their CAGE/NCAGE codes and are highly recommended to register in the System for Award Management (SAM) prior to award. - **Financial Details:** Contractors receiving electronic funds transfers (EFT) to a Japanese bank account will be subject to a transaction fee of approximately ¥735, which must be factored into their proposals as the U.S. Government will not reimburse this fee.

This memorandum from the Department of the Air Force, 374th Airlift Wing, outlines the essential policies and procedures for prospective contractors doing business with the U.S. government. Issued by the 374th Contracting Squadron, the document emphasizes the requirement for full, free, and open competition. It strictly prohibits collusion, bid-rigging, and any other anti-competitive practices, warning that non-compliance will result in proposal rejection and debarment from future solicitations. Additionally, the memorandum underscores the strict prohibition of gratuities, gifts, or entertainment offered to government personnel to influence contract awards or modifications. Prospective contractors are urged to report any irregularities or unethical behavior directly to the Contracting Squadron Commander.

This Performance Work Statement (PWS) outlines the requirements for the inspection, preventive maintenance, and repair of electric gate systems at Yokota Air Base, Japan. The contractor must provide all management, tools, equipment, and labor necessary to ensure the continuous and safe operation of fifteen security gates. Key services include monthly preventive maintenance in accordance with a detailed checklist, 24/7 emergency service repair calls with a three-hour response time, and Level II work for major repairs or modifications exceeding 50 man-hours. Defective parts are procured by the contractor and reimbursed by the government, with prior approval required for items exceeding $3,000. Contractor personnel must meet specific licensing requirements, including holding Japanese 1st or 2nd Class Electrician licenses or Certified Skilled Worker of Machine Maintenance credentials. Additionally, the contractor must adhere to strict military security and safety regulations, including conducting daily safety briefings and securing base access credentials. Performance is evaluated through periodic inspections and customer complaints to ensure high standards of operational readiness.

This document is a pricing sheet and schedule for a government solicitation to procure preventive maintenance and repair services for electric gate systems. The contract spans a five-year period of performance from October 1, 2026, to September 30, 2031, with all pricing calculated in Japanese Yen (¥). The requirements are divided into two primary Contract Line Item Numbers (CLINs): - **CLIN 0001 (Preventive Maintenance):** Covers 60 months of preventive maintenance for 15 specific electric gate systems of varying sizes (small, medium, and large) and locations, including flight line gates, base gates, and storage areas. The gates feature single and double sliding mechanisms from manufacturers such as BX Shinsei Seiki, Nabco Systems, Tokyo Exterior, and others. - **CLIN 0002 (Service Repair Calls):** Covers emergency and unscheduled service repair calls, estimating 40 service calls per year over the five-year period (totaling 200 calls) to cover engineering expenses per trip. Bidders must input monthly unit prices for each gate's maintenance and flat-rate trip prices for the service calls to generate the Total Evaluated Price.