Air Filter, Filter Media, Screening Material Contract

UCHICAGO ARGONNE, LLC, operator of Argonne National Laboratory, issued Request for Quotation 6-B175-Q-00179-00 for Air/Water Filtration Materials and Outside Air Screening. This RFP, dated February 22, 2013, with a quotation due date of March 4, 2026, seeks firm fixed-price proposals for a base year and two option years. Key requirements include providing a technical proposal, confirming pricing with original vendor quotes, and addressing specific terms and conditions. Inquiries are due by March 2, 2026. Argonne National Laboratory is self-insured, so shipping insurance charges are unallowable. The resulting purchase order will be subject to Argonne's Terms and Conditions and will be exempt from certain Illinois and Manufacturers/Retailers Excise Taxes.

The Argonne Terms and Conditions for Commercial Goods and Services outline the contractual framework for vendors working with Argonne National Laboratory. It defines key terms like “Argonne” and “Government,” sets thresholds for micro-purchases and simplified acquisitions, and details 65 clauses covering various aspects of contracting. Key provisions address assignments, audits, changes, employee conduct, cybersecurity, dispute resolution, environmental protection, excusable delays, inspection, integration, site access, limitation of liability, non-waiver of defaults, order of precedence, packaging, payments, public release of information, state and local taxes, survival, suspect counterfeit parts, and termination for cause or convenience. Many clauses incorporate Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR) by reference, with specific applicability thresholds and conditions. The document emphasizes compliance with regulations, ethical conduct, and security protocols, particularly concerning IT and data handling, and outlines procedures for dispute resolution and termination.

The Argonne National Laboratory's ANL-70B (Long Version) – Reps & Certs document outlines mandatory representations and certifications for entities seeking to contract with the laboratory. It details requirements based on contract value, covering general information, business classifications (including NAICS codes and small business programs), and certifications regarding telecommunications equipment, suspect counterfeit parts, and personal conflicts of interest. The document also addresses intellectual property, patent waivers, and various labor standards exemptions for contracts involving services. Additionally, it includes certifications for affirmative action, equal opportunity, Buy American Act compliance, executive compensation reporting, debarment, child labor, lobbying payments, veteran employment, independent price determination, and contingent fees. For larger contracts, it outlines requirements for combating trafficking in persons and Cost Accounting Standards (CAS) disclosures, ensuring comprehensive compliance for federal and state solicitations.

Addendum 0001 to Request for Quotation (RFQ) No. 6-B175-Q-00179-00, issued by the U.S. Department of Energy laboratory managed by UChicago Argonne, LLC, provides responses to questions regarding a project at Argonne National Laboratory, Bldg. 201 OCF. The addendum clarifies specifications for filtration equipment, stating that Columbus Micro Shield Zero-Bypass V-Bank filters are typically 12 inches deep for 24x24 and 12x24 sizes, and bag filters are typically 21 inches deep for 24x24 and 12x14 sizes. It also indicates an average of 75 shipments received annually, with deliveries typically occurring 1-2 days per week. The addendum specifies that a lift-gate or forklift is not required for delivery, as standard box trucks can deliver to normal truck dock height or ground level, and pallets are not required.

The Argonne National Laboratory (ANL) is seeking a reliable vendor to supply various air and water filtration products, including commercial and industrial HVAC filters, filter media, and screening material. The vendor must be a full-line distributor capable of providing custom-sized solutions and specific MERV or efficiency-rated filters. Key requirements include direct delivery to specified ANL building docks with 24-hour notice, scheduled during normal business hours (Mon-Fri, 7 AM-3:30 PM). Delivery drivers and sales representatives must be US citizens, meet Real ID requirements for site access, and check in/out for deliveries. Orders must be labeled with the ANL Foreman's name, building, and PO/call release number. ANL will coordinate site access and gate passes. This contract aims to establish a consistent supply chain for essential filtration products to support ANL's operations.

This document is Appendix C - Price Schedule for RFQ: 6-B175-Q-00179-00, dated 02/25/2026. It outlines the pricing for various filter materials and related services for a base term from 05/17/2026 to 05/16/2027, with two subsequent option years. The schedule details pricing for Pre-Pads (MERV 6), Pre-Filters (MERV-8) in various sizes, MERVE 13 and MERVE 14 filters in different dimensions, and Bag filters (MERV 12). It also includes sections for Final Filters (2”, V-Bank, Bag), specifically mentioning Columbus (Micro Shield Zero-Bypass) and “Others” V-Bank Mini-pleat MERV 13 and MERV 14. Additional charges include a delivery fee and a mark-up percentage for unlisted items. Each item has placeholder values, indicating that specific costs would be filled in by vendors.