S--Janitorial Services for the Crow Agency

This document is Amendment 0002 for solicitation 140A0426Q0016, issued by the Department of the Interior Bureau of Indian Affairs (BIA). The amendment modifies the original solicitation by changing the acquisition set-aside from an Indian Economic Enterprise (IEE) set-aside to a Small Business set-aside. Additionally, it extends the deadline for quote submissions to September 17, 2026, at 12:00 PM PDT, and the deadline for submitting questions to September 14, 2026, at 12:00 PM PDT. The period of performance for the resulting contract is scheduled from October 1, 2026, to September 30, 2027. Offerors must acknowledge receipt of this amendment prior to the specified deadline to prevent rejection of their offers.

This federal solicitation amendment (Amendment 0001) modifies the solicitation designated as 140A0426Q0016, issued by the Bureau of Indian Affairs (BIA) Northwest Regional Office. The primary purposes of this amendment are to: - Change the procurement set-aside status from an Indian Small Business Economic Enterprise (ISBEE) set-aside to an Indian Economic Enterprise (IEE) set-aside. - Extend the quotation submission deadline to September 9, 2026, at 5:00 PM PDT. - Extend the deadline for submitting questions to September 4, 2026, at 5:00 PM PDT. To be considered for award, offerors must fill out and submit the DIAR 1452.280-4 Indian Economic Enterprise Representation form and Attachment 3 (IA - IEE Representation Form) with their quotes to confirm their IEE or ISBEE status. The anticipated period of performance for the resulting contract is from October 1, 2026, through September 30, 2027. Offerors must acknowledge receipt of this amendment prior to the specified closing hour and date.

This federal solicitation (140A0426Q0016), issued by the Department of the Interior Bureau of Indian Affairs, requests quotes for janitorial services at the Crow Agency in Montana. The requirement is a 100% set-aside for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act, classified under NAICS code 561720 with a $22 million size standard. The government intends to award a single, Firm-Fixed-Price contract to the responsible offeror providing the Lowest Priced – Technically Acceptable (LPTA) quote. The contracted services will cover Crow Agency Buildings #2, #76, and #183, alongside two mobile office trailers. The anticipated period of performance consists of a one-year base period (October 1, 2026, to September 30, 2027) and four consecutive one-year option periods, potentially extending performance through September 30, 2031. Quotes must be submitted electronically to Contracting Officer Brian Roberts by September 2, 2026, at 12:00 PM Pacific Time. Submissions must contain separate technical and price volumes, including a completed Indian Economic Enterprise (IEE) Representation Form. An organized site visit is scheduled for August 26, 2026, from 1:00 PM to 3:00 PM Mountain Time at the performance location in Crow Agency, Montana. Contractors are strongly encouraged to attend to properly assess the project's scale. All technical inquiries must be submitted by August 27, 2026, at 9:00 AM Pacific Time.

This document is the Indian Affairs Indian Economic Enterprise (IEE) Representation Form, which serves as a self-certification tool under the Buy Indian Act (25 U.S.C. 47) and Department of the Interior Acquisition Regulation (DIAR) Part 1480. By signing and submitting this form with a federal solicitation, sources sought, or request for information (RFI) response, an offeror certifies that it meets the definition of an IEE. To qualify for set-aside awards under the Buy Indian Act, the enterprise must maintain its IEE eligibility status at three critical phases: when the offer is submitted, at the time of contract award, and throughout the entire duration of the contract. Contracting Officers reserve the right to request supporting eligibility documentation at any stage of the acquisition lifecycle. The form warns that submitting false or misleading information is a punishable federal offense subject to criminal and civil penalties under 18 U.S.C. 1001, 18 U.S.C. 287, and the False Claims Act. To complete the representation, offerors must provide their legal business name, Unique Entity ID (UEI), the name of the federally recognized tribal entity, the name of the majority owner (at least 51%), and an authorized certifying signature.

This Statement of Work outlines the requirements for a contractor to provide janitorial services for the Bureau of Indian Affairs (BIA) at the Crow Agency in Montana. The contractor will service five distinct facilities located within one city block, including Building #2 (cleaned daily), Building #76 (cleaned twice weekly), Building #183 (cleaned weekly), and two mobile office trailers (cleaned twice weekly). All work must be performed by adult employees (18+) between 8:00 am and 4:30 pm. Key contractor requirements include designating an English-speaking on-site supervisor, ensuring all personnel pass a contractor-funded background investigation, providing proof of worker's compensation insurance, and submitting a Quality Control Program prior to contract award. The government will provide a storage closet and all necessary cleaning equipment, supplies, and light bulbs, while the contractor is responsible for transportation. Daily and weekly tasks involve vacuuming, sweeping, mopping, dusting, emptying trash and recycling, cleaning restrooms, and clearing outdoor entryways, loading docks, and ramps of litter, snow, and ice. Additionally, the contractor must perform comprehensive semi-annual deep-cleaning services every March and September, which include washing windows, cleaning light panels and vents, shampooing carpets, washing walls, and stripping, sealing, and waxing hard floors. The BIA will conduct periodic random inspections to ensure compliance before accepting the work.

This document is a federal Service Contract Act (SCA) Wage Determination (No. 2015-5397, Revision 29, dated August 13, 2026) issued by the U.S. Department of Labor for the state of Montana. It establishes the minimum hourly wages and fringe benefits required for various labor classifications supporting federal service contracts across several Montana counties, including Big Horn, Hill, Glacier, and Fergus. The schedule lists mandatory minimum hourly pay rates for a wide array of occupational categories, such as administrative support, automotive service, food preparation, health, information technology, and maintenance occupations. Additionally, it outlines federally mandated fringe benefits. Covered contractors must provide health and welfare benefits at a rate of $5.92 per hour (or $5.42 per hour if the contract is subject to Executive Order 13706 for paid sick leave). The determination also mandates a minimum of eleven paid holidays per year and a structured vacation plan based on length of service. Furthermore, the document details guidelines for uniform allowances, hazardous pay differentials, and rules regarding exempt computer professionals. It concludes by outlining the official Standard Form 1444 (SF-1444) conformance process, which contractors must follow to establish approved wage rates for any necessary labor classifications not explicitly listed in this determination.