V231--National Veterans Summer Sports Clinic Lodging and Meeting Space (VA-26-00032124)

The Department of Veterans Affairs (VA) requires lodging and meeting space for the 2026 National Veterans Summer Sports Clinic in Orlando, Florida, from May 2-10, 2026. The hotel must be within 25 miles of Orlando International Airport and provide approximately 180 standard and 20 ADA-compliant guest rooms, with additional nights for staff. Key requirements include a 7,500 sq ft ballroom, various meeting rooms (Medical, IT, Operations, Public Affairs, Team Meeting, Breakout), AV capabilities, complimentary Wi-Fi, and on-site/validated parking. The hotel must have an on-site golf course, an ADA-accessible pool, a 24-hour fitness center, private party space for 300, and on-site dining/catering. Specific ADA accommodations are required for guest rooms and common areas. The contractor must also provide parking for 40 government vehicles, 12 ADA bus spaces, and 3 staff vehicles, along with storage space for VA containers. Only direct hotel proposals are accepted, with detailed invoicing procedures and a designated hotel point of contact required.

The Department of Veterans Affairs (VA) Program Contracting Activity Central (PCAC) intends to award a sole source contract to U.S. Army Shades of Green on Walt Disney World Resorts. This contract, solicited under number 36C77626Q0070, is for lodging and meeting space for the National Veterans Summer Sports Clinic (NVSSC) in Orlando, FL, from May 2 to May 10, 2026. This procurement is justified by the need to support adaptive sporting events for approximately 100 disabled Veteran participants and their families. The NVSSC promotes healthy lifestyles for Veterans with disabilities such as spinal cord injuries, amputations, and PTSD. The requirement includes guest rooms, meeting space, audiovisual support, parking, and food and beverage services, with options for four additional years. While a sole source is intended, responsible sources capable of meeting the requirements may submit a capability statement by January 15, 2026, at 10:00 AM Eastern. Responses must be emailed to Ron Shelko (Ronald.Shelko@va.gov) and Michelle Rhodes (Michelle.Rhodes@va.gov) and include company information such as CAGE code, SAM UEI, and Dun & Bradstreet number.