Y1BG--EHRM Infrastructure Upgrades Construction - Syracuse - Project 528A7-22-700

This government document, an Amendment of Solicitation/Modification of Contract (Standard Form 30), formally extends the deadline for offer submissions for Solicitation Number 36C77626B0009. Issued by the Department of Veterans Affairs, Program Contracting Activity Central, the amendment states that the hour and date for receipt of offers is extended to June 10, 2026, at 1:00 PM EDT. Offerors must acknowledge receipt of this amendment by completing Item 8 and 15 and returning one copy, acknowledging on each offer copy, or by separate communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified deadline may result in the rejection of the offer. The purpose of this amendment is solely to provide this revised bid due date and time.

This document is an amendment to Solicitation Number 36C77626B0009 for the Department of Veterans Affairs, specifically for the Program Contracting Activity Central. The amendment, identified as 0001 with an effective date of March 11, 2026, is issued to provide the Site Visit Sign-in sheet. Offerors are required to acknowledge receipt of this amendment by one of three methods: completing Items 8 and 15 and returning one copy, acknowledging on each copy of the offer, or by separate letter or electronic communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified hour and date may result in the rejection of the offer. This amendment clarifies that all other terms and conditions of the original solicitation remain unchanged.

The VAAR 852.219-75 clause outlines subcontracting limitations for VA contracts awarded to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). Offerors must certify compliance, with specific percentages for different contract types: 50% for services (excluding construction), 85% for general construction, and 75% for special trade construction, restricting payments to non-certified SDVOSBs/VOSBs. The certification is subject to federal laws regarding false claims, and non-compliant SDVOSBs/VOSBs may face penalties. Contractors must provide documentation to the VA upon request to demonstrate compliance, with failure to do so potentially resulting in remedial action. The certification is a mandatory part of the offer, and incomplete submissions will render bids ineligible for award.

The Department of Veterans Affairs (VA) is issuing a presolicitation notice for the EHRM Infrastructure Upgrades Construction project at the Syracuse VA Medical Center. This Design-Bid-Build project, valued between $20 million and $50 million, will involve extensive infrastructure upgrades, including facility fiber and Cat 6A cabling, additional IT and electrical outlets, power distribution and UPS upgrades, HVAC system enhancements, physical security improvements, hazardous material abatement, and the construction of a new Data Center server room. The project encompasses Buildings 1, 2, 16, the Rome Community-Based Outpatient Clinic (CBOC), and the surrounding site. This solicitation will be an Invitation for Bid (IFB), set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a NAICS code of 236220. The solicitation is expected in mid to late February 2026, with a performance period of approximately 730 calendar days.

The Department of Veterans Affairs (VA) has issued Solicitation Number 36C77626B0009 for the EHRM Infrastructure Upgrades Construction project, a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The project, valued between $20,000,000 and $50,000,000, requires a contractor to provide all necessary tools, equipment, materials, labor, and supervision for infrastructure upgrades at the Syracuse VA Medical Center and the Rome Community Based Outpatient Clinic. Key upgrades include facility fiber, Cat 6A cabling, additional IT and electrical outlets, power distribution (including UPS), HVAC, physical security, hazardous material abatement, and a new Data Center server room. The contractor must complete the project within 730 calendar days of receiving the Notice to Proceed. Bidders must submit a lump sum price for both Line Items 0001 and 0002, with electronic bids and a bid guarantee (SF 24) required by April 14, 2026, at 1:00 PM EDT. A formal site visit is scheduled, and technical questions must be submitted via email by March 20, 2026. The solicitation also outlines detailed requirements for bid submission, responsibility determination, and compliance with various FAR and VAAR clauses, including those related to performance and payment bonds, Buy American provisions, and security prohibitions.

The EHRM Infrastructure Upgrades project, Project #: 528A7-22-700, at the Syracuse VA Medical Center and Rome CBOC, aims to modernize the facilities' IT, power, HVAC, and physical security infrastructure. The project includes upgrading fiber optics, installing Cat 6A cabling, adding IT and electrical outlets, enhancing power distribution with UPS, and improving HVAC systems. Additionally, it involves hazardous material abatement and the construction of a new Data Center server room. Strict safety and security protocols, including adherence to VA security management programs, controlled site access, and careful handling of sensitive information, are mandated. The work will be phased to minimize disruption to patient care, with specific hours for critical and non-healthcare areas, requiring detailed work plans and coordination with VA staff. The contractor is responsible for site preparation, demolition, furnishing materials, and ensuring compliance with all specifications and safety requirements.

The document outlines general notes, abbreviations, and telecommunications legends for the VA NY Syracuse EHRM Infrastructure Upgrades project. It specifies stringent criteria for telecommunications system installations, requiring adherence to BICSI and TIA/EIA standards. Key directives include minimum conduit sizes, segregation of data cabling from other systems, coordination with architectural and other trades, and specific requirements for Category 6A and fiber optic cabling, including patch cord specifications and labeling. The project also details demolition procedures for existing cabling and equipment, emphasizing complete removal back to the source. The document also provides a comprehensive list of abbreviations and symbols related to electrical, telecommunications, security, and fire alarm systems, essential for understanding the project's technical drawings and specifications.

Performance Environmental Services, Inc. conducted asbestos inspections and lead paint chip sampling for the US Department of Veterans Affairs at the Syracuse VA Medical Center (800 Irving Avenue, Syracuse, NY) and 125 Brookley Road, Rome, NY. The inspections identified asbestos-containing materials (ACM) and lead-containing paint at both locations. At 800 Irving Avenue, carpet glue, floor tile, mastic, and pink wall/ceiling seam caulk (assumed) contained asbestos, while eight paint chip samples showed detectable lead. At 125 Brookley Road, gray firestop caulk contained asbestos, and one white paint chip sample had detectable lead. The report emphasizes adherence to EPA NESHAPS, New York State Department of Labor, and OSHA regulations for handling and abatement of these materials during renovation or demolition, recommending an Operations and Maintenance Program for undisturbed ACM.

This amendment to solicitation 36C77626B0009 from the Department of Veterans Affairs extends the deadline for offers to May 6, 2026, at 1:00 PM EDT. The purpose is to address numerous technical questions received. Additionally, the amendment updates VAAR Clause 852.204-70, introduces VAAR Clause 852.204-72 concerning personnel vetting and credentialing, and revises Section 23 09 23 Digital Control System HVAC. These updated documents will be integral to any subsequent contract award. The government will not consider further technical questions after this posting and does not guarantee responses to questions received after the original March 30, 2026 cutoff.

The VAAR 852.204-70 clause mandates personal identity verification for all contractor and subcontractor employees requiring physical access to Department of Veterans Affairs (VA) facilities or logical access to VA information and systems. This regulation ensures compliance with current VA policies regarding identity verification. Contractors are responsible for including this clause in all subcontracts when employees of subcontractors will also require such access. The clause aims to safeguard VA facilities and information systems by ensuring that all personnel, including those from third-party entities, meet the necessary security standards for identity verification.

VAAR 852.204-72 outlines the Department of Veterans Affairs (VA) requirements for personnel vetting and credentialing for contractors and subcontractors. This clause defines "VA information system" and "VA sensitive information," emphasizing the need for protection against unauthorized disclosure or alteration. All contractor personnel must undergo a background investigation commensurate with the risk and sensitivity level of their work, adhering to VA Directive/Handbook 0710. Fitness determinations are made according to 5 CFR Part 731.202, and unsuitable employees must be immediately removed from VA-related work and denied access to VA facilities and information. The VA issues Personal Identification Verification (PIV) cards or other identification to authorized personnel, which must be prominently displayed and surrendered when no longer needed or upon contract completion. Lost or stolen PIV/identification cards must be reported immediately, followed by an incident report. Contractors are also required to submit quarterly status reports on employees with PIV/identification cards. The substance of this clause must be flowed down to all subcontracts and third-party agreements where personnel will have physical or logical access to VA facilities or information.

This government file outlines the requirements for a Direct-Digital Control (DDC) System for HVAC at the VA Medical Center Syracuse, NY. The project involves providing a complete, working DDC system that integrates with the existing Tridium-based server. The system must be native BACnet, with all new controllers and devices certified by BACnet Testing Laboratories and accessible via the existing user interface using ASHRAE Standard 135 BACnet communications protocol. The scope includes all necessary engineering, programming, installation, commissioning, training, documentation, and warranty. The document details responsibilities for furnishing, installing, wiring, and powering various components, emphasizing coordination with other contractors. Quality assurance criteria require the controls subcontractor to have significant experience, local facilities, and a proven track record. Performance standards for graphic display, alarm response, control accuracy, and reporting are precisely defined. The file also includes a comprehensive list of submittal requirements, operation and maintenance manuals, training instructions, and applicable environmental conditions and publications.

The document is a site visit sign-in sheet for the 36C77626B0009 EHRM Infrastructure Upgrades Construction project at the Syracuse VAMC, held on March 11, 2026, at 9:00 AM (ET). It lists attendees from various companies and organizations, including government personnel from VHA PCAC and Syracuse VAMC (Contract Specialist and General Engineers), as well as representatives from numerous private companies involved in communication, electrical, construction, roofing, and heating. The sheet captures names, company/title, email addresses, and phone numbers of individuals who attended the site visit, indicating interest and participation in the project related to infrastructure upgrades.

The EHRM Infrastructure Upgrades project at Syracuse VA Medical Center involves comprehensive enhancements to fire suppression systems. This includes the modification and installation of wet-pipe sprinkler systems and clean agent fire suppression systems, adhering to NFPA standards (NFPA 13, NFPA 72, NFPA 75, NFPA 2001, NFPA 70, NFPA 101, NFPA 25, NFPA 170). The project requires detailed design, installation, and testing procedures, including hydraulic calculations, seismic protection, and coordination with a Commissioning Agent (CxA). Contractors must submit extensive documentation, including qualifications, drawings, data sheets, and calculation sheets, and ensure all materials and equipment are UL listed or FM approved. The project emphasizes rigorous quality assurance, training for VA personnel, and adherence to strict safety and operational protocols. The clean agent systems are designed for total flooding with specific concentration requirements, low global warming potential, and a 48-hour recharge capability. The overall goal is to modernize and ensure the safety and compliance of the medical center's fire protection infrastructure.

The EHRM Infrastructure Upgrades project at Syracuse VA Medical Center, project 528A7-22-700, outlines specifications for an Advanced Utility Metering System (AUMS). This system involves installing digital power meters (DPMs) within electrical distribution equipment to collect consumption, diagnostic, and status data. Key components include BACnet network communication, data heads at each meter, and various electrical power meters with specific current, voltage, and measurement capabilities. The system emphasizes performance, with requirements for graphic display refresh, meter scan rates, and alarm response times. Reporting accuracy for electricity measurements is set at ±0.5% of the measured value. The project details quality assurance, including installer and manufacturer qualifications, and outlines extensive submittal requirements for product data, shop drawings, software/firmware documentation, and closeout materials. It also covers warranty, licensing, one year of preventive maintenance, and a list of applicable publications and standards from organizations like IEEE, NEMA, and NFPA. Installation requirements specify cabling, labeling, grounding, surge protection, network hardware, and computer software configurations. The software must be user-friendly, developed by the monitoring device manufacturer, and web-enabled for client access.

The EHRM Infrastructure Upgrades project at the VA NY Syracuse and VA Rome Outpatient Clinic aims to improve, reconfigure, expand, and renovate existing spaces for new telecommunication rooms and a main computer room. The project, overseen by the Department of Veterans Affairs, encompasses Buildings 1, 2, 16, and the Rome facility, adhering to various applicable codes and VA standards, including NFPA 101, IBC 2021, and NEC. The design team includes Leo A Daley (Architectural) and Spees Design Build (Fire Protection, Structural, Electrical, Environmental, Plumbing, Mechanical), with IMEG handling Civil engineering. Key general notes emphasize coordination, site verification, adherence to specifications, and high-quality workmanship. The extensive sheet index details architectural, structural, mechanical, electrical, telecommunications, and technology plans across various levels of the buildings, including demolition, floor plans, reflected ceiling plans, and detailed system schematics. This project is crucial for modernizing the VA's infrastructure, ensuring compliance and operational efficiency.

The document outlines electrical plans, general notes, abbreviations, and sheet index for the EHRM Infrastructure Upgrades project at the VA NY Syracuse facility. It details general electrical guidelines, safety protocols for working with energized circuits, and specific requirements for conduit and conductor sizing, emergency circuits, and equipment coordination. The project involves upgrading electrical systems, with an emphasis on maintaining essential services, providing backup power, and adhering to VA and NEC standards. The document also includes an extensive list of electrical abbreviations and a comprehensive sheet index for various electrical plans, enlarged electrical plans, one-line diagrams, and electrical schedules across multiple buildings and levels.

This government file, General Decision Number NY20260026, issued on January 30, 2026, outlines prevailing wage rates and fringe benefits for various building construction trades in Onondaga County, New York. It covers projects excluding single-family homes and apartments up to four stories. The document lists specific rates for occupations such as Asbestos Worker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Plumber, Roofer, Sprinkler Fitter, and Sheet Metal Worker, along with their corresponding modification and publication dates. Additionally, it details classifications and wage rates for different types of power equipment operators and includes information on Welders. The file references Executive Orders 13706 and 13658, which mandate paid sick leave and minimum wage requirements for federal contractors, respectively. It also provides guidelines for adding unlisted classifications and explains the identifiers for union, union average, and survey rates. Finally, the document outlines the appeals process for wage determination matters through the Department of Labor.

The document outlines details for a mandatory site visit for the EHRM Infrastructure Upgrades Construction project. The initial site visit is scheduled for Wednesday, March 11, 2026, at 9:00 AM ET, at the Syracuse VA Medical Center, 800 Irving Ave., Syracuse, New York 13210. Attendees are instructed to use the main entrance, find off-site parking or carpool, check in at the Police Service window with valid ID for a visitor's badge, and report to the AM&M Room NG44, Building 1, Ground Floor. Further directions are available by calling the Engineering office at 315-425-4400 extension 54704. All participants will also be required to travel to a second site visit location at the Rome VA Clinic, 125 Brookley Rd # 510, Rome, NY 13441.

This amendment to solicitation 36C77626B0009, issued by the Department of Veterans Affairs, extends the deadline for offer submissions to May 20, 2026, at 1:00 PM EDT. It also incorporates VAAR Clause 52.222-90, which addresses discrimination by federal contractors concerning Diversity, Equity, and Inclusion (DEI). This clause, detailed in an attached document, will be part of any subsequent award. The amendment emphasizes the need for offerors to acknowledge receipt to prevent rejection of their bids.

The FAR 52.222-90 clause addresses racially discriminatory Diversity, Equity, and Inclusion (DEI) activities by federal contractors. It defines such activities as disparate treatment based on race or ethnicity in employment, contracting, program participation, or resource allocation. Contractors are prohibited from engaging in these activities and must provide information to the Contracting Officer to ensure compliance. Noncompliance can lead to contract cancellation, termination, suspension, and ineligibility for future government contracts. Contractors must also report subcontractor violations and inform the Contracting Officer if a subcontractor's lawsuit challenges the clause's validity. This clause is material to government payment decisions and must be included in subcontracts at all tiers, except those performed outside the United States.

The VA Syracuse EHRM Infrastructure Upgrades project focuses on fire protection and plumbing systems within Building 001, specifically on levels 5 and 6. The project involves modifying existing sprinkler systems and installing new ones, including clean agent fire suppression in data centers, all in strict adherence to NFPA 13, VA guides, and local codes. Contractor responsibilities include verifying dimensions, coordinating with other trades, ensuring fire caulking at penetrations, and providing temporary firestopping. All fire protection lines in exposed areas must be painted red. Telecom rooms require FM-approved, upright, standard response sprinklers with fusible links and mechanical guards. Plumbing work includes demolition, installation, and maintenance of various systems. Key general notes for both fire protection and plumbing emphasize strict adherence to VA standards, applicable codes, manufacturer recommendations, and coordination with other trades. The project also mandates seismic provisions and requires NICET III/IV technicians or licensed fire protection engineers to stamp all shop drawings.

The document outlines the structural design criteria and general notes for the VA Syracuse EHRM Infrastructure Upgrades project at 800 Irving Ave., Syracuse, NY. The project, under SPEES DESIGN BUILD, details compliance with the 2020 Building Code of New York State (IBC 2018), including design loads for live loads, roof, floor, snow, seismic, and wind. It provides extensive guidelines for mechanical units, construction safety, contractor responsibilities, and acceptable substitutions. Detailed specifications for cast-in-place concrete, reinforcing steel, structural steel, steel deck, and post-installed anchors are provided, along with quality control and assurance inspection tasks for structural steel fabrication and erection. The document also addresses existing conditions and demolition procedures, emphasizing verification of existing information and coordination among trades. The project aims to ensure structural integrity and compliance with all applicable codes and standards.

The document outlines the technology infrastructure upgrade project for the VA Syracuse EHRM, detailing technology symbols, abbreviations, general notes, installation guidelines, demolition procedures, and outside plant considerations. It specifies responsibilities for furnishing and installing various telecommunication system components, including conduit sleeves, equipment, cabling, cable trays, and grounding lugs. The project emphasizes adhering to architectural plans, equipment schedules, and specifications, ensuring proper concealment of conduits, firestopping, and coordination with other contractors. The document also includes detailed fiber optic backbone riser diagrams for both "Leg A" and "Leg B," connecting various telecommunication rooms (TRs) and main computer rooms (MCRs) within Building 01, Building 02, and Building 16, specifying cable types (OM4 MM and OS1 SM) and quantities. Essential notes on conduit separation, minimum conduit size, pull box requirements, and bend radius are provided for fiber protection. The overall purpose is to provide comprehensive guidelines and specifications for the upgrade of the VA Syracuse EHRM's technology infrastructure, ensuring a robust and compliant telecommunications system.

The document outlines Certificates of Equivalency for VAMC Syracuse, NY Building No. 1, addressing deficiencies in smoke barrier fire stopping and unlabeled fire door frames. For smoke barriers, supervised sprinkler protection with quick-response sprinklers is deemed an equivalent measure, providing additional time for patient relocation despite non-rated fire stopping. For stairwell fire doors, the lack of labeled frames is noted. The document also provides comprehensive partition legends and notes for 2-hour fire barriers, 1-hour fire/smoke barriers, and smoke-tight partitions, detailing wall construction, duct penetration protection, penetration sealing materials, and specific door requirements, including labeling, fire ratings, window sizes, latching, self-closing mechanisms, gaps, undercuts, and protective plates. It defines hazardous areas and specifies requirements based on whether construction predates or postdates 2000. Additionally, it contains detailed floor plans for the sub-basement through the seventh floor, indicating various zones, room labels, stairwells, shafts, and types of fire/smoke barriers, along with information on building renovations and occupancy types.

The Department of Veterans Affairs (VA) is seeking a Justification and Approval (J&A) for Other Than Full and Open Competition for the EHRM Infrastructure Upgrades Construction project at the Syracuse Medical Center (VAMC). This justification specifically addresses the procurement of four brand-name construction materials: UPS (Eaton), Automatic Transfer Switch (Russ Electric), Electrical Distribution Panels (Square D), and Data Center Cooling Crack Units (Liebert). The estimated value for the entire project is between $20,000,000 and $50,000,000. The VA asserts that these specific brand-name items are essential due to existing standardization within the Syracuse VAMC, ensuring compatibility, minimizing duplication of costs, and maintaining system reliability with established service contracts and spare parts inventory. The statutory authority cited is 'Only One Responsible Source,' as installing different manufacturers' systems would create significant functional and maintenance challenges. Market research confirmed compliance with the Buy American Act for all specified brand-name items. While these components are brand-name, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside.

The VHA Pre-Construction Risk Assessment (PCRA) template (VHA-PCRA-2024-1.1) provides essential guidelines for assessing and mitigating safety risks during construction, renovation, and maintenance activities within VHA facilities. This document outlines minimum requirements for categorizing activity types (Inspection/Upkeep, Small-scale, Large-scale) and corresponding control measures to prevent adverse impacts on patients, employees, and contractors. It emphasizes the importance of communication, coordination, and the integration of activity statements of work and drawings. The PCRA must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when infection risks are present. The document also includes requirements for assessing affected adjacent areas and a fillable permit form for posting at activity sites. The Syracuse VA Medical Center and Rome location are utilizing this PCRA for a new data center and TR rooms, indicating a large-scale project with significant safety and coordination requirements.