J065--Medical Physicist for Clement J. Zablocki VA Medical Center, Oscar G. Johnson VA Medical Center, Milo C. Huempfner CBOC, and John H. Bradley CBOC

The Department of Veterans Affairs is conducting market research through a Sources Sought Notice for Diagnostic Medical Physicist Services across multiple VISN 12 facilities, including Clement J. Zablocki VA Medical Center and Oscar G. Johnson VA Medical Center. This notice is not a solicitation for proposals but seeks to identify interested and capable parties for services such as inspections of various medical imaging equipment (X-Ray, CT, MRI, Nuclear Medicine) to ensure compliance with American College of Radiology (ACR) and Nuclear Regulatory Commission (NRC) standards. The services also include acceptance testing for new equipment, assistance in developing quality assurance programs, annual audits, and consultation on radiation safety. Qualified personnel must be board-certified in Diagnostic Medical Physics or Medical Nuclear Physics. The notice lists extensive equipment inventories at the participating VA Medical Centers. Responses are due by December 18, 2025, and will help determine the procurement method, potentially leading to a small business set-aside, sole source, or full and open competition.

The Department of Veterans Affairs (VA), Great Lakes Acquisition Center (GLAC), intends to issue Solicitation 36C25226Q0155 for Medical Physicist services. This presolicitation notice outlines the requirement for X-Ray, Fluoroscopy, Nuclear Medicine, Computerized Tomography (CT), and Magnetic Resonance Imaging (MRI) equipment services at multiple VA Medical Centers and Outpatient Clinics in Wisconsin and Michigan. The VA plans to award a single Firm Fixed Price Purchase Order with a base year and four option years. This procurement is a Service-Disabled Veteran-Owned Small Business Concern (SDVOSBC) set-aside, with NAICS code 541990. The solicitation is anticipated to be issued around February 26, 2026, with a response deadline of March 11, 2026.

This Request for Quote (RFQ) solicitation from the Department of Veterans Affairs seeks proposals for Medical Physicist services for multiple VA Medical Centers and Outpatient Clinics. The contract, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), includes a base year and four optional one-year extensions, potentially running until March 31, 2031. The services required include annual, re-inspection, and initial/baseline testing of various imaging equipment (X-Ray, Fluoroscopy, Nuclear Medicine, CT, MRI, Dental, Dental CBCT) to ensure compliance with ACR, AAPM, CRCPD, and NRC standards. Qualified Diagnostic Medical Physicists and Nuclear Medical Physicists, certified by recognized boards, must perform the work. The solicitation also details administrative requirements, security protocols, records management obligations, and specific clauses incorporated by reference, including insurance and option to extend services/term.