Y1DA--RENOVATE OPERATING ROOMS 541-19-101

The Department of Veterans Affairs (VA) is soliciting proposals for a Firm-Fixed-Price contract to renovate operating rooms at the Louis Stokes VA Medical Center in Cleveland, OH, under solicitation number 36C25026R0054. The project, valued between $5,000,000 and $10,000,000, involves multi-phased general construction, alterations, hazardous material abatement, and upgrades to structural, electrical, and mechanical systems, including a new HVAC system. The performance period is 580 calendar days. Proposals are due by June 22, 2026, at 12 PM EST and must be emailed to Stanley Burdine. Evaluation criteria prioritize Construction Management and Specialized Experience (40%), Technical Management Approach (30%), Past Performance (20%), and Price (10%). Offerors must provide a proposal guarantee of at least 20% of the bid, not exceeding $3,000,000, and successful contractors will be required to furnish performance and payment bonds. The solicitation emphasizes compliance with various FAR and VAAR clauses, including Buy American requirements, wage rates, and environmental regulations. All offerors must be registered in SAM, and certain personnel will require background investigations.

This document, General Decision Number OH20260074, outlines prevailing wage rates for building construction projects in Cuyahoga County, Ohio, effective January 2, 2026. It specifies hourly rates and fringes for various trades, including Asbestos Workers, Bricklayers, Carpenters, Electricians, Elevator Mechanics, Power Equipment Operators, Ironworkers, Laborers, Painters, Plasterers, Plumbers, Pipefitters, Sprinkler Fitters, Roofers, Sheet Metal Workers, and Truck Drivers. The document also includes details on paid holidays and vacation benefits for specific crafts. Furthermore, it references Executive Orders 13706 and 13658, which mandate paid sick leave and a minimum wage for federal contractors, respectively. The file provides guidance on identifying union, union average, survey, and state-adopted wage rates, along with a detailed process for appealing wage determinations through the Department of Labor.

The provided government file, likely an exhibit within an RFP or grant application for facility management or construction, outlines directions for accessing the 6th Floor Engineering Suite in the Admin Building on the Wade Park Campus. The directions guide visitors from the Patient Parking Garage, across Magnolia Drive and East 105th Street via skywalks, to the Admin Building. Key features mentioned include cooling towers, parking garages, and various campus buildings, indicating a focus on site logistics and accessibility within a medical center environment. This document serves to provide clear navigation instructions, essential for contractors, vendors, or personnel needing to access specific administrative or engineering facilities within the complex.

The document outlines the technical specifications for the "Renovate Operating Rooms" project (VA Project No. 541-19-101) at the Louis Stokes Cleveland VA Medical Center, issued on August 20, 2025. This multi-phased project involves renovating approximately 22,810 square feet within the surgical department. The scope encompasses general construction, alterations, demolition, hazardous material abatement, finishes, and equipment. Key areas include structural, electrical (power distribution, lighting, life safety, technology), and mechanical work (plumbing, fire sprinkler, medical gas, HVAC systems). The project emphasizes strict safety, security, and infection control requirements, given that the medical center remains operational 24/7. It details phasing plans, utility management, disposal procedures, and comprehensive warranty management, with a performance period of 580 calendar days. The document also includes an extensive table of contents and drawing index covering all construction divisions and systems.

This government notice outlines mandatory safety compliance requirements for all bidders and offerors responding to solicitations. It requires the submission of information on past safety and environmental records, specifically detailing any OSHA or EPA violations within the last three years. Bidders must certify having no more than three serious, one repeat, or one willful violation. Additionally, all bidders/offerors must provide their current Experience Modification Rate (EMR), which must be equal to or less than 1.0. This EMR information must be on the insurance carrier's letterhead, or for self-insured contractors, from the National Council on Compensation Insurance (NCCI) or the relevant state-run worker’s compensation insurance rating bureau for specific states. Failure to provide this documentation by the specified deadline may result in the bid or proposal being deemed non-responsive. These requirements also extend to all subcontracting tiers post-award, with prime contractors responsible for vetting their subcontractors and submitting their safety compliance information to the Contracting Officer.

A mandatory site visit for a Department of Veterans Affairs project is scheduled for May 28, 2026, at 1:00 P.M. EST. The visit will take place at the Louis Stokes Cleveland VAMC, VA Admin Building, Room 6M-661, located at 10701 East Blvd., Cleveland, Ohio 44106, with attendees meeting in the lobby. This is the only scheduled site visit, and all interested offerors are strongly encouraged to attend. Participants must wear masks, and the visit may be phased to ensure social distancing. This information is crucial for potential bidders on government contracts, highlighting a key step in the RFP process.

This Request for Information (RFI) for Project Number 541-19-101, titled "Renovate Operating Room," seeks information regarding a renovation project at the Department of Veterans Affairs, Chalmer Wylie Columbus VA Ambulatory Care Center. The RFI specifies strict requirements for contractors submitting questions or requests for clarification, mandating specific identification of the relevant solicitation sections, specifications, or drawing numbers. Failure to meet these requirements may hinder a timely response from the Government. The document outlines fields for submitting contractor information, questions, and for the Government's reply, including sections for attachments and copies to other parties. This RFI serves as a formal mechanism for gathering information to facilitate the planning and execution of the operating room renovation project.

The Department of Veterans Affairs, VISN 10, Network Contracting Office 10, Louis Stokes Cleveland Medical Center, is seeking a sole source justification for the procurement of Trumpf Medical Light and Equipment Booms for its “Renovate Operating Rooms” project. The project involves renovating 22,000 square feet of operating room space, including new HVAC and addressing other condition gaps, with an estimated value of $240,000 for the booms. The justification for other than full and open competition is based on the need to match existing Trumpf Medical Light and Equipment Booms in newly added hybrid operating rooms and current operating rooms to ensure reduced maintenance and repair costs and ease of staff training. The procurement will be publicized on SAM.gov as an Invitation for Bid, specifying the brand name, to incentivize competitive pricing from bidders. The contracting officer anticipates fair and reasonable costs based on expected competitive bids.

The Department of Veterans Affairs, VISN 10, Network Contracting Office 10, is seeking a sole source justification for the “Renovate Operating Rooms” project at the Louis Stokes Cleveland Medical Center. This project involves renovating 22,000 square feet of operating room space, including new HVAC and addressing other condition gaps. The justification is for the proprietary software, programming/analytics, and Vykon JACE 8XXX components of the Tridium building automation system, which is already heavily invested in and operational at Wade Park. The estimated value of materials for this sole source portion is $10,500. The statutory authority cited is “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements” (41 USC §3304(a)(1)). The Tridium system provides an overarching building automation system with a single interface, making it essential for integrating existing meters and controls. While the proprietary software is sole-sourced, other components like sensors and meters will be competitively procured. The overall project will be competed and publicized on SAM.gov as an Invitation for Bid (IFB), with the expectation that the anticipated cost will be fair and reasonable.

The Department of Veterans Affairs, VISN 10, is seeking a sole source justification for the procurement of TClear pavers for the "Renovate Operating Rooms" project at the Louis Stokes Cleveland Medical Center. This project involves renovating 22,000 square feet, including HVAC upgrades and addressing other condition gaps. TClear pavers are specified as the preferred roof system for their low weight, which the existing structure can support, and their protective qualities against puncture and UV degradation. The estimated cost for the insulation and bonded concrete ballast is $60,000. The justification for other than full and open competition is based on TClear being the only known manufacturer of these specific insulation pavers in the United States, which offers a low-weight interlocking system essential for the medical center's aging roof systems. The procurement will be publicized on SAM.gov as an Invitation for Bid (IFB) requiring brand name specification for TClear insulation pavers, with the expectation of receiving multiple competitive bids for the overall construction contract.

The Department of Veterans Affairs, VISN 10, is seeking a sole source justification for the "Renovate Operating Rooms" project (Acquisition ID#: 36C250-26-AP-0948) at the Louis Stokes Cleveland Medical Center. This project involves renovating 22,000 square feet of operating room suites, including new HVAC and addressing other condition gaps. The justification is for the use of Stonhard StonRes RTZ resinous floor system and Stonhard StonRes STR base system, estimated at $108,626. The statutory authority cited is "Only One Responsible Source" (41 USC §3304(a)(1)). The Medical Center requires this specific product due to prior success in recently added hybrid operating rooms and the failure of a substitute product (Sherwin Williams "Ceramic Carpet #400 Decorative Broadcast") to provide durability and longevity in a sensitive surgical environment. Efforts will be made to solicit offers through SAM.gov as an Invitation for Bid, specifying the brand name, to ensure competitive pricing for the overall construction contract. Market research indicates Stonhard is the only known manufacturer in the U.S. that meets the required durability, longevity, and ease of maintenance for the surgical suite flooring system.

The Department of Veterans Affairs, VISN 10, Network Contracting Office (NCO) 10, Louis Stokes Cleveland Medical Center, is seeking a sole source justification for the procurement of a PG LifeLink Line Isolation Monitoring system and remote annunciation panels. This acquisition, estimated at $123,344, is part of the "Renovate Operating Rooms" project, which involves renovating 22,000 square feet of operating room suites and upgrading HVAC systems. The sole source justification is based on the existing PG LifeLink system in other operating rooms, which uses proprietary software. The Medical Center requires this specific brand to ensure compatibility, reduce maintenance and repair costs, and streamline staff training. The procurement will be publicized on SAM.gov as an Invitation for Bid (IFB) with a brand name specification, encouraging competitive bidding for the overall construction contract to ensure fair and reasonable pricing.

The document outlines the comprehensive renovation of operating rooms at the Department of Veterans Affairs Medical Center – Wade Park in Cleveland, OH. The project, identified as Project No. 541-19-101 and Project Area 22,810 sq ft, is divided into three phases and covers architectural, structural, electrical, technology, fire protection, medical gas, plumbing, and mechanical aspects. Key details include adherence to the 2021 Life Safety Code and 2024 IBC, with an I-2 Health Care occupancy group and Type 1-332, 1B construction. The document includes drawing indexes for each discipline and general notes for construction, concrete, steel, and post-installed anchor requirements, along with detailed structural testing and special inspection protocols. The project emphasizes safety, compliance with design codes, and rigorous quality control for all structural and building systems.

The project involves renovating operating rooms at the VA in Cleveland, OH, focusing on plumbing systems across multiple phases. It includes detailed plumbing legends, schedules, and various piping support and penetration details. Key aspects involve coordinating with other trades, field verifying existing conditions, and adhering to strict installation guidelines for new and existing systems. The project emphasizes maintaining domestic hot water temperatures, flushing new water lines, and avoiding aerators on lavatories. It details plumbing fixture connections, isometric views of plumbing systems for different phases, and specific demolition and installation plans for the first and second floors. The comprehensive plan highlights the complexity of integrating new plumbing infrastructure within an active medical facility while ensuring compliance and operational continuity.

The "Renovate Operating Rooms" project at the Louis Stokes Cleveland VA Medical Center (VA Project No. 541-19-101) outlines technical specifications and a drawing index for a comprehensive renovation. The project, documented in three volumes, details work across various divisions, including special sections, general requirements, existing conditions, concrete, metals, wood/plastics/composites, thermal/moisture protection, openings, finishes, specialties, equipment, and furnishings. Volume 3 specifically covers fire suppression, plumbing, HVAC, electrical, communications, and electronic safety and security. Key aspects include commissioning requirements for fire suppression, plumbing, HVAC, electrical, and communication systems, as well as detailed specifications for wet-pipe sprinkler systems and common plumbing work. The project emphasizes adherence to NFPA standards, extensive submittal requirements, quality assurance, and training for VA personnel, ensuring a thorough and compliant upgrade of the operating room facilities.

This document outlines the technical specifications for the renovation of operating rooms at the Louis Stokes Cleveland VA Medical Center, Project No. 541-19-101, with an issue date of August 20, 2025. The project is divided into three volumes, detailing various construction divisions from general requirements, demolition, and concrete work to structural steel, mechanical, electrical, and communication systems. Key aspects include comprehensive safety protocols, environmental controls, and waste management. The document also provides a detailed drawing index, illustrating phased demolition, new work, and specific plans for fire protection, plumbing, medical gas, HVAC, electrical, and technology systems. It emphasizes adherence to industry standards and codes, with specific requirements for materials, fabrication, and installation across all trades, ensuring a modernized and safe medical facility.

The Department of Veterans Affairs (VA) Louis Stokes Cleveland VA Medical Center is undertaking the "Renovate Operating Rooms" project (VA Project No. 541-19-101). This project, detailed in a three-volume Final Construction Document, involves comprehensive renovations including demolition, new construction, and upgrades to mechanical, electrical, plumbing, fire and life safety, and technology systems. The work is phased into three distinct stages, with specific scopes outlined for each phase to ensure continuous medical center operations. Key requirements include stringent safety and infection control measures, 24/7 unarmed guards, strict adherence to security procedures, and the protection of existing utilities and structures. The contractor is responsible for a warranty management plan and as-built drawings, ensuring all work complies with VA standards and federal regulations.

The Department of Veterans Affairs, VISN 10, Network Contracting Office (NCO) 10, Louis Stokes Cleveland Medical Center, is undertaking a “Renovate Operating Rooms” project (Acquisition ID: 36C250-26-AP-0948) to renovate 22,000 square feet, installing new HVAC and addressing condition gaps. The project requires a complete nurse call system, estimated at $45,538, compatible with the existing Hill Rom system. A sole source justification is provided under 41 USC §3304(a)(1) due to the need for compatibility with the existing Hill Rom beds and nurse call system. The procurement will be advertised on SAM.gov as an Invitation for Bid (IFB) with a brand name specification for Hill Rom. Market research focused on the necessity of extending the existing system, with further research planned for the overall construction. The contracting officer determined the anticipated cost to be fair and reasonable, expecting competitive bids for the entire project.

The Department of Veterans Affairs, VISN 10, is seeking a sole source justification for the procurement of proprietary Lenel access control field panels and software for the “Renovate Operating Rooms” project at the Louis Stokes Cleveland Medical Center. This project involves renovating 22,000 square feet of operating room space, including new HVAC and addressing condition gaps. The justification for other than full and open competition is based on the existing Lenel centralized access control/security system at Wade Park, which meets federal security guidelines and integrates with existing panic, fire, and medical gas alarms, as well as cameras. The Lenel field panels are non-Windows based, offering cost and energy efficiency, and seamless integration with existing infrastructure. While the Lenel panels and software are sole-sourced due to their proprietary nature and system compatibility, other components like servers, card readers, and cameras will be purchased through full and open competition. The estimated value of the Lenel materials is $5,625. Market research considered competitors like Software House – S2 and Verint by Nextiva, but Lenel was chosen for its integration capabilities, cost-effectiveness, and non-Windows based panels. The acquisition will be publicized on SAM.gov as an Invitation for Bid, specifying the brand-name requirement for the Lenel system, with the expectation of receiving at least two bids to ensure fair and reasonable cost.

The Department of Veterans Affairs, VISN 10, Network Contracting Office (NCO) 10, Louis Stokes Cleveland Medical Center, is seeking approval for a sole source justification for the “Renovate Operating Rooms” project. This project involves renovating 22,000 square feet of operating room space, including new HVAC and addressing other identified condition gaps. The justification is specifically for the procurement of Corbin-Russwin removable core locking cylinders, estimated at $6,570. The statutory authority cited is “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.” The medical center currently uses a “Corbin-Russwin HO keyway great grand master key system,” and switching to a different system would compromise patient and staff safety due to the need for numerous master keys and potential delays in emergencies. Market research indicated that no other lock manufacturer could meet the requirement for a single grand master key to open all doors. The procurement will be competed and synopsized on SAM.gov as an Invitation for Bid (IFB), specifying the brand name Corbin Russwin Locking Cylinders, to ensure fair and reasonable cost through competition. The project requires the ability to expand and renovate while maintaining safety requirements with a single grand master key system.

The Department of Veterans Affairs, VISN 10, is seeking approval for a sole source justification to acquire a

The Department of Veterans Affairs issued a memorandum on September 3, 2025, detailing salient characteristics for

This government file, dated September 3, 2025, for project #541-19-101, outlines a comprehensive list of

The document outlines offeror instructions for Project 541-19-101,