678 Medical Refrigerator
ID: 36C26225Q0879Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

REFRIGERATION EQUIPMENT (4110)

Original Source

https://sam.gov/opp/7c0cf065572b4225b6c1d403aa4665d0/view
Timeline
    Description

    The Department of Veterans Affairs (VA) Tucson Healthcare System is seeking qualified suppliers for the procurement of Medical Grade Refrigerators as part of a planning initiative rather than a solicitation. The objective is to replace outdated and unsupported refrigeration units critical for storing valuable medications and vaccines, ensuring compliance with specific requirements outlined in the Statement of Work (SOW). The procurement includes six full-size and six upright Infinity Series™ medical grade refrigerators, which must meet stringent specifications such as NSF/ANSI certification, a minimum capacity of 24.6 cubic feet, integral alarming functions, and ENERGY STAR® certification for efficiency, with delivery required within 30 days of contract award. Interested vendors should submit their capabilities and business classifications to Hestia Sim at Hestia.Sim@va.gov by May 14, 2025, as responses will inform future acquisition decisions without forming binding contracts.

    Point(s) of Contact
    Hestia Sim
    Hestia.Sim@va.gov
    Files
    Title
    Posted
    36C26225Q0879.docx
    The Department of Veterans Affairs (VA) Tucson Healthcare System is issuing a Sources Sought Notice for Medical Grade Refrigerators as part of a planning effort rather than a solicitation. The aim is to gather information regarding potential suppliers that can meet specific requirements outlined in a Statement of Work (SOW). The refrigerators are critical for storing valuable medications and vaccines, necessitating replacements due to the failure of existing units, which are outdated and unsupported. Key deliverables include six Infinity Series™ full-size medical grade refrigerators and six upright refrigerators, with precise specifications such as NSF/ANSI certification, a minimum capacity of 24.6 cubic feet, integral alarming functions, and ENERGY STAR® certification for efficiency. The equipment must be delivered within 30 days of contract award. Interested vendors are encouraged to respond with details about their capabilities, business size classification, and solutions for compliance with the requirements. Responses must be submitted by May 14, 2025, and will inform future acquisition decisions without forming any binding contracts. This notice embodies the VA's efforts to ensure the safe and effective management of healthcare supplies while also engaging potential vendors in the procurement process.
    Lifecycle
    Title
    Type
    678 Medical Refrigerator
    Currently viewing
    Sources Sought
    Similar Opportunities
    Sterile Storage Cabinets
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the procurement of Sterile Storage Cabinets for the Charlie Norwood VA Medical Center located in Augusta, Georgia. The contract requires the contractor to provide specific models of medical storage cabinets, including Air Innovations Part SSC4500DX, DPS Part SSC4000-OSAI, and Air Innovations Part SSCHR22, with delivery expected within 30-60 days post-award. These cabinets are critical for maintaining sterile environments, featuring precise temperature and humidity controls, HEPA filtration, and the capability to interface with the VA network, while adhering to stringent VA regulations regarding information security. Interested small business contractors must submit their bids by December 22, 2025, and direct any questions to Earnest Ellison at Earnest.Ellison@va.gov by December 18, 2025.
    Tucson CMOP Shipping Box/Coolers
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking suppliers for shipping boxes and coolers to support the Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, Arizona. The procurement aims to secure insulated containers capable of maintaining a Mean Kinetic Temperature (MKT) at or below 45 degrees Fahrenheit for at least 48 hours, ensuring the safe mailing of temperature-sensitive pharmaceuticals to Veteran patients. This opportunity is critical for maintaining the integrity of prescription deliveries, with a requirement for 143,242 units to be delivered daily, accommodating emergency orders and fluctuations in workload. Interested vendors must respond to the Sources Sought Notice by emailing Jennifer L. Knight at jennifer.knight@va.gov by November 20, 2025, at 10:00 AM Central Time, as this notice is part of market research and does not constitute a solicitation for proposals.
    41--REFRIGERATION SYSTE
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of refrigeration systems, specifically for National Stock Number (NSN) 4130014279586. The requirement includes the delivery of two units to the USS Harpers Ferry LSD 49, with a delivery deadline of five days after award. These refrigeration systems are critical for maintaining operational efficiency and environmental control in military applications. Interested vendors must submit their quotes electronically, as hard copies of the solicitation will not be provided, and any inquiries should be directed to the buyer via email at DibbsBSM@dla.mil.
    6550--HEMOCHRON SIGNATURE ELITE REAGENTS BASE PLUS 4 OPTION YEARS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals for the procurement of Hemochron Signature Elite Reagents, with a contract term of one base year and four option years, to support the Southern Arizona Healthcare System in Tucson, Arizona. The procurement includes a variety of specialized medical testing supplies essential for blood coagulation testing, with specific brand-name products required, as detailed in the attached documents. Timely delivery and compliance with FDA standards are critical, as these reagents will be used for patient testing in a healthcare setting. Interested vendors must submit their quotations by December 9, 2025, at 12 PM Pacific Time, and can direct inquiries to Contract Specialist Rebecca Gaba at Rebecca.Gaba@va.gov.
    4130--Supply: Chiller Rental
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 8, is seeking quotations for the rental of two 500-ton chillers for the Malcolm Randall VA Medical Center in Gainesville, Florida. The contract will cover the delivery, installation, operation, and removal of the chillers, with a base period from February 1, 2026, to September 30, 2026, and includes two optional one-year extensions. This procurement is particularly significant as it supports the facility's operational needs, ensuring a reliable cooling solution for medical services. Interested vendors must submit their quotes via email to Contracting Officer Scott K. Brickey at scott.brickey@va.gov by December 23, 2025, at 4:30 PM EST, following a site visit scheduled for December 10, 2025.
    6515--Fluent System and RF Controller Model | Brand Name Comparative Evaluation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the procurement of a NovaSure RF Controller Model 10 and a Fluent Fluid Management System for the Pittsburgh VA Medical Center. This procurement aims to replace outdated medical equipment, ensuring the continuity and quality of surgical procedures for veterans. The solicitation emphasizes the need for brand-name medical equipment to maintain standardized operational procedures and compliance with government regulations regarding product integrity and quality. Quotes are due by January 10, 2025, with delivery expected within 90 days after contract award. Interested vendors can contact Contract Specialist Mae L McGarry at Mae.McGarry@va.gov for further information.
    J041--Ice machine cleaning and sanitizing
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is seeking qualified vendors to provide ice machine cleaning and sanitizing services at the VA Central California Health Care System located in Fresno, California. The procurement includes quarterly cleaning and sanitizing of 19 ice machines, semi-annual water filter replacements, annual preventive maintenance, and emergency maintenance, with a requirement for contractors to have at least two years of relevant experience and licensed HVAC professionals on staff. This service is crucial for maintaining hygiene and operational efficiency in healthcare settings, ensuring the safety of ice production for patient care. Interested vendors, particularly Service-Disabled Veteran-Owned, Veteran-Owned, and other Small Businesses, must respond with their company information and experience by December 18, 2025, at 12:00 PM PST, and can contact Contracting Officer Lacy Morgan at Lacy.Morgan@va.gov for further details.
    6525--SEP 2025 Consolidation - HTME with Extended Installation Services (Includes Turnkey Services)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the procurement of high-tech medical equipment (HTME) with extended installation services, specifically for the September 2025 Consolidation project. This opportunity includes turnkey services for various medical imaging systems, such as Radiographic/Fluoroscopic (R/F), Computed Tomography (CT), and Nuclear Medicine SPECT/CT systems, which are essential for enhancing diagnostic capabilities and patient care within VA facilities. Interested vendors must adhere to strict submission guidelines and deadlines, with proposals due by March 11, 2026, and inquiries directed to the contracting officer, Michael J Kuchyak, at michael.kuchyak@va.gov.
    J041--12/19 10 AM SDVOSB | A5-26-008 Replace 17H Blast Chiller Condenser
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for the replacement of a 17H Blast Chiller Condenser at the Perry Point VA Medical Center in Baltimore, Maryland. The project involves the removal and replacement of the existing blast chiller condenser, including refrigerant recovery and connections to existing systems, with a completion timeline of 30 calendar days from the Notice to Proceed. This procurement is critical for maintaining the facility's operational efficiency and ensuring compliance with safety and environmental regulations. Interested vendors must attend a mandatory site visit on December 15, 2025, and submit their proposals by December 19, 2025, at 10:00 AM EST, with all inquiries directed to Contracting Officer John Ritter at JOHN.RITTER2@VA.GOV.
    6525--SEP 2025 Equipment Only Consolidation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the "SEP 2025 Equipment Only Consolidation" contract, specifically aimed at procuring medical imaging equipment and related services. This procurement encompasses a variety of medical devices, including but not limited to MRI systems, ultrasound units, and radiographic equipment, which are essential for enhancing diagnostic capabilities and improving healthcare delivery to veterans. The contract is unrestricted, with a due date for offers set for January 14, 2026, at 11:59 PM CST, and interested vendors can direct inquiries to Contracting Officer Teresa Rogofsky at teresa.rogofsky@va.gov. The solicitation includes detailed specifications and requirements, emphasizing compliance with security standards and the need for comprehensive training and support services.