California Great Basin (CGB) Regional Office 3000

The U.S. Department of the Interior, Bureau of Reclamation, California Great Basin (CGB) Regional Office, Acquisition Services, is seeking to fund a Pitney Bowes account meter for pre-paid postage through a single-source solicitation. This requirement, identified as 140R2025Q0089, is for Account 50965797, Meter #8037973, for a 24-month base period and a 24-month option period from December 1, 2025, to November 30, 2029. The decision to use a single source, The Pitney Bowes Bank, Inc., is based on Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i) because CGB has an existing contract/lease agreement with Pitney Bowes for postage meter equipment, and only Pitney Bowes can add funds to their proprietary meters. Postage rates are mandated by the USPS, ensuring fair and reasonable pricing. This approach ensures efficient and controlled mail operations essential to CGB's mission.

This government Request for Proposal (RFP) (Solicitation Number 140R2025Q0089) is issued by the Bureau of Reclamation, Mid-Pacific Region, Division of Acquisition Services, for postage meter account funding. The contract is a Firm-Fixed Price purchase order with a base period from December 1, 2025, to November 30, 2027, and an option period from December 1, 2027, to November 30, 2029. The contractor will provide all necessary resources to perform postage meter funding in accordance with the Performance Work Statement (PWS). Key responsibilities include managing postage funding information, applying appropriate postage to mail services, overseeing technological and functional requirements, and ensuring the modernization of postal funding equipment. The contractor must also provide subject matter expertise in configuring and integrating postage meter requirements, preserving transactional history, and ensuring instant retrieval of accounting information for postal services. The work will be performed both onsite and virtually at the California Great Basin Regional office in Sacramento, CA, during core operating hours. The RFP includes detailed clauses on safeguarding covered contractor information systems, authorized deviations in clauses, and contract terms and conditions implementing various statutes and executive orders, such as minimum wages and combating trafficking in persons. Performance will be monitored through a Quality Assurance Surveillance Plan (QASP).

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