Purchase Trimble Global Positioning System (GPS)

The Indian Health Service (IHS) is soliciting proposals for Trimble Global Positioning System (GPS) equipment for its Tucson Area Office under Solicitation 75H71425Q00012. Questions regarding the requirement must be submitted via email to susan.protho@ihs.gov by August 28, 2025, 5:00 PM MST. Proposals require completing SF 1449, attaching a price sheet, and, if applicable, the IHS Buy Indian Act Indian Economic Enterprise Representation Form and any amendments. All required documentation must be submitted electronically to susan.protho@ihs.gov by September 2, 2025, 5:00 PM MST. The award will be based on best value to the government, and offerors must quote on all items as the requirement will not be split. Delivery is to the Tucson Area Indian Health Service, 7900 South J Stock Rd., Building 619T, Tucson, AZ 85746.

This government solicitation (75H71425Q00012) outlines the terms and conditions for federal acquisitions of commercial products and services. It incorporates various Federal Acquisition Regulation (FAR) clauses by reference, covering definitions, system for award management, instructions to offerors, contract terms, changes, and termination for convenience. Key clauses address prohibitions on certain internal confidentiality agreements, Kaspersky Lab products, specific telecommunications and video surveillance equipment (Section 889), and inverted domestic corporations. It mandates accelerated payments to small business subcontractors and includes provisions for protest after award. The document also specifies clauses related to small business utilization, limitations on subcontracting, and post-award small business program rerepresentation. Additionally, it details requirements for combating human trafficking, equal opportunity, and prohibiting convict or child labor. Payment information, including electronic funds transfer via the Invoice Processing Platform (IPP), and contact details for the Contracting Officer and COR are provided.

This government solicitation, RFP 75H71425Q00012, issued by IHSTUCSON Tucson Area Office, is a Request for Proposal (RFP) for the purchase of one Trimble Global Positioning System (GPS). The acquisition is unrestricted, with a NAICS code of 334511 and a size standard of 100.00%. The offer due date is September 2, 2025, at 1700 MT. The point of contact for information is Susan Protho at 520-295-2462. Payment and delivery will be handled by the IHSTUCSON Tucson Area Office, with delivery expected by October 31, 2025. The solicitation incorporates FAR 52.212-1, 52.212-3, 52.212-4, and 52.212-5.

The Tucson Area Sanitation Facilities Construction (SFC) Branch requires Trimble GPS survey equipment to replace aging and frequently breaking down current equipment. This Statement of Work details the specific Trimble R980 hardware, accessories, software licenses, and support services needed, including R980 units, TSC7 kits, various rods and tripods, radio kits, and Pelican cases. The scope also includes five years of ongoing technical support, on-site training for new equipment within 30 days of delivery, instructor-led Trimble Business Center software training, and initial equipment programming and calibration to ensure seamless integration with existing systems and federal government frequency use. The objective is to acquire GPS survey equipment for project development, with delivery expected in 4-6 weeks to the Indian Health Service Tucson Area Office, and payments to be processed through the IPP website.

The Tucson Area Office Indian Health Service submitted a Brand Name Justification to restrict the acquisition of GPS equipment to Trimble products. This decision is based on the need for seamless interoperability with existing surveying equipment, which is exclusively compatible with Trimble. Modifying these requirements would compromise system uniformity, increase risk, and necessitate costly retraining and reconfiguration. Trimble equipment also offers local support for repairs, technical guidance, and updates. The agency has used Trimble equipment since the 1990s, citing its functionality and stability, and switching vendors would incur unforeseen costs. Market research found limited competition, with only two large vendors carrying the Trimble brand and no other brands confirmed compatible. A Sources Sought notice will be published due to limited resources. The justification was certified by Loretta Billie-Encinas (Contracting Officer’s Representative), Robert Price (Requestor’s Immediate Supervisor), and Susan Protho (Contracting Officer).

The Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise Representation Form is a crucial document for businesses seeking federal contracts under the Buy Indian Act (25 U.S.C. 47). This form requires offerors to self-certify as an "Indian Economic Enterprise" (IEE) as defined by HHSAR 326.601, ensuring eligibility at the time of offer, contract award, and throughout the contract performance. Contractors must notify the Contracting Officer immediately if they no longer meet the eligibility requirements. The document emphasizes that individual Contracting Officers may request supporting documentation, and awards are subject to protest if eligibility is questioned. Additionally, successful offerors must be registered with the System for Award Management (SAM). The form explicitly warns against submitting false or misleading information, citing penalties under 18 U.S.C. 1001 for false information and 31 U.S.C. 3729-3731 and 18 U.S.C. 287 for false claims. The representation section requires the offeror to indicate whether they meet the IEE definition and provides fields for the name of the 51% owner, certifying signature, printed name, federally recognized tribal entity, business name, and UEI SAM Number. An example solicitation number (75H71425Q00012) and project title (Purchase of Trimble GPS Survey Equipment) are included, illustrating the form's application for specific procurements.