9905--Replace Marquee Signs - Dayton VA Medical Center - Amendment to Answer RFIs

This document is Amendment 0001 to Solicitation Number 36C25026Q0591, issued by the Department of Veterans Affairs, Network Contracting Office 10, with an effective date of June 16, 2026. The amendment extends the solicitation's offer receipt date and provides answers to two questions from potential offerors/bidders. Specifically, it clarifies that marquee signs should be single-sided and the required EMC pixel pitch is P6. All other terms and conditions of the original solicitation remain unchanged. The amendment is signed by Jeff Rozema, Contracting Officer.

This document is Amendment 0002 for solicitation 36C25026Q0591, which addresses Request for Information (RFI) questions regarding the replacement of marquee signs at the Dayton VA Medical Center. The amendment clarifies that the project requires the complete removal and replacement of three signs, including their frames, supports, and concrete foundations, with the exception of the State Route (SR) 35 sign foundation, which must remain to preserve existing power connections. The two existing marquee signs at the Gettysburg and South Liscum entrances must be replaced with new signs featuring a 6mm pixel pitch, while the SR 35 static sign will be replaced with a single-sided LED marquee sign allowing either a 6mm or 6.67mm pixel pitch. The specified display measurements of 45 inches high by 120 inches long represent the display screen area only. Contractors must supply any necessary power upgrades beyond the existing 120V, 20Amp circuits. Additionally, the signs will operate as stand-alone systems separate from the VA network. The contractor is responsible for providing and installing the control software on two government-furnished, non-networked laptops. The signs must support programming via both hardwired patch cables and wireless connections, with wireless prioritized if dual-functionality is unavailable. No permits are required for this project, and the Buy American Act applies to all supplied materials.

This federal solicitation amendment (Amendment 0002) is issued by the Department of Veterans Affairs, Network Contracting Office 10, for the "Replace Marquee Signs" project at the Dayton VA Medical Center in Dayton, Ohio. Under solicitation number 36C25026Q0591, this amendment serves to provide answers to submitted Requests for Information (RFIs). Managed by Contracting Officer Jeffrey Rozema out of the Battle Creek VA Medical Center, this procurement is designated as a Small Business Administration (SBA) set-aside under NAICS code 339950 (Sign Manufacturing) and Product Service Code 9905. The deadline for responses is set for July 3, 2026, at 5:00 PM Eastern Time. All other details and RFI responses are compiled in the attached amendment documentation.

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The VA Signage Design Manual (PG 18-10, May 16, 2023) provides comprehensive standards for signage and wayfinding at VA facilities, revising the 2012 guide with updates due to new products, techniques, regulations, and field experience. It outlines a structured process for planning, implementing, and maintaining signage systems for new construction, renovations, and ongoing operational updates. The manual details assessment criteria for general wayfinding, exterior, and interior signage, addressing common deficiencies like outdated systems, inconsistent messaging, and non-compliance with standards. It also offers two project approaches: Design-Bid-Build and the preferred Design, Build & Maintain (via GSA Schedule BPA), emphasizing holistic planning, stakeholder involvement, and adherence to Architectural Barriers Act (ABA) requirements. Detailed submittal and shop drawing checklists are provided to ensure accuracy and compliance during implementation.

This government solicitation from the Dayton VA Medical Center for replacing marquee signs outlines crucial contractual obligations. It prohibits contractors from engaging in racially discriminatory Diversity, Equity, and Inclusion (DEI) activities and mandates reporting any non-compliance. The document also details extensive security prohibitions and exclusions, particularly concerning foreign-made telecommunications equipment, social media applications like TikTok, Kaspersky Lab products, and unmanned aircraft systems from American Security Drone Act-covered foreign entities. Contractors must conduct reasonable inquiries to ensure compliance and report any identified prohibited products or services. Furthermore, the solicitation incorporates clauses on safeguarding federal contract information, requiring contractors to implement specific security controls for their information systems. It also includes various standard FAR and VAAR clauses by reference, covering areas like whistleblower rights, small business programs, Buy American provisions, and prohibitions related to certain foreign transactions (e.g., Cuba, Iran, Sudan).

The Department of Veterans Affairs is seeking bids for the replacement of three outdated marquee signs at the Dayton VA Medical Center. This solicitation, a total set-aside for small businesses under NAICS code 339950, requires the removal of existing signs and the installation of new color LED marquee signs, each measuring at least 120” wide x 45” tall. The new signs must display images, feature “Dayton VA Medical Center” on their frames, and adhere to VA signage standards, including a “Lime Peel” color. The contractor will also provide one year of maintenance, programming, testing, and licensing support. Quotes, including price and sign design, are due by July 3, 2026, at 5:00 PM ET, with an RFI deadline of June 24, 2026. The award will be based on the lowest price technically acceptable quote.

The Department of Veterans Affairs (VA) Network Contracting Office 10 has issued a combined synopsis/solicitation, number 36C25026Q0591, for the replacement of three marquee signs at the Dayton VA Medical Center in Dayton, OH. This set-aside procurement, under NAICS code 339950, seeks proposals for the removal of existing signs and installation of new ones. The response deadline is July 3, 2026, at 5:00 PM Eastern Time. Jeffrey Rozema is the contracting officer, and additional details, including clauses, provisions, and signage standards, are provided in attached documents.