Linear Encoder System Components

This Request for Quotation (RFQ), issued by UChicago Argonne, LLC on behalf of the Argonne National Laboratory, seeks firm fixed-price proposals for linear encoders and associated accessories. Specifically, the procurement requires 22 units each of the following components: SV3BB10-120-3-N Linear Encoders, B3-120 Accessories, EC-3B-C9-N Cables, and XC-C8-20F-KMA Cables. Proposals must be received by September 17, 2026, and directed to Beth DeCarlo. Quotations must be responsive to the attached Argonne Terms and Conditions for Commercial Items and Services (Appendix A-71COM, dated 10/22/2025) and include a completed Pre-Award Information representations and certifications form (ANL-70A). Key submission requirements include providing a published pricelist or redacted invoice to support the proposed pricing. Offers must be quoted F.O.B. Destination, with standard payment terms of Net 30 days. Additionally, shipping insurance must be excluded from the proposal, as Argonne National Laboratory is self-insured and cannot accept these charges. Illinois Occupation and Use Taxes, as well as Manufacturers and Retailers Excise Taxes, do not apply to any resulting purchase order.

This document outlines the Argonne National Laboratory (ANL) Terms and Conditions (Appendix A, Form ANL-71COM) for commercial goods and services. Issued in October 2025, these terms govern contracts under Argonne's Prime Contract with the U.S. Department of Energy (DOE) and establish a Micro-Purchase Threshold of $15,000 and a Simplified Acquisition Threshold of $350,000. Key provisions include restrictions on assignment, intellectual property rights preservation, and a dispute resolution process requiring adjudication in DuPage County, Illinois, while explicitly striking any mutual indemnification requirements. The terms detail contractor responsibilities regarding employee conduct, cybersecurity compliance (such as SOC2, ISO, and NIST standards), and strict data breach notification protocols. Additionally, the document bans using laboratory data to train artificial intelligence models without approval. Operational requirements include strict site access controls requiring REAL ID compliance, suspect/counterfeit part prevention procedures, and standard policies for inspections, acceptance, and payments. The terms outline termination protocols for both cause and laboratory convenience. Finally, the document incorporates by reference numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses covering whistleblower protection, equal opportunity, environmental protection, and labor standards, which apply based on specified contract value thresholds.

This document is the Pre-Award Information (ANL-70A) Representation and Certifications form (Short Version) for Argonne National Laboratory, dated January 13, 2025. It serves as a mandatory supplement to an offeror’s System for Award Management (SAM) registration and must be executed by an authorized official to support bids for laboratory solicitations. The form is structured into five distinct sections based on contract value and type: - **Part 1 (All Offers):** Collects general entity information, NAICS codes, and certifications regarding covered telecommunications equipment (FAR 52.204-26), laboratory terms, suspect/counterfeit parts, personal conflicts of interest, rights in data, and small business or non-profit status. - **Part 2 (Offers ≥ $10,000 for Supplies):** Requires compliance certifications under the Buy American Act (FAR 52.225-1) and disclosure of any foreign end-products. - **Part 3 (Offers ≥ $150,000):** Requires certification regarding payments to influence federal transactions (FAR 52.203-11). - **Part 4 (Fixed-Price Offers ≥ $250,000):** Demands a Certificate of Independent Price Determination (FAR 52.203-2) to prevent anti-competitive pricing. - **Part 5 (Offers ≥ $2,000,000):** Addresses Cost Accounting Standards (CAS) notices, requiring disclosures of cost accounting practices unless exempt. The document concludes with a signature block certifying the accuracy of the representations under penalty of perjury, alongside a reminder to submit a completed W-9 form to Argonne's secure tax portal.