USDA Forest Service Oconaluftee Job Corps Center annual Generator Maintenance

The USDA Forest Service has issued Request for Quotation (RFQ) 12318726Q0216 for annual generator maintenance services at the Oconaluftee Job Corps Center in Cherokee, North Carolina. This commercial item solicitation is set aside 100% for small businesses under NAICS code 811310 (Size Standard: $12.5 million). The selected contractor will perform annual preventative maintenance on the facility's commercial generators to ensure operational reliability, extend equipment life, and prevent costly breakdowns. The contract structure consists of a one-year base period (October 1, 2026, to September 30, 2027) followed by four consecutive one-year option periods, potentially extending performance through September 30, 2031. This is a Firm-Fixed-Price solicitation. Award will be made to the responsible offeror submitting the Lowest Price Technically Acceptable (LPTA) proposal. Evaluations will focus on technical approach (demonstrated capability to meet the Statement of Work schedule) and past performance (rated as acceptable, neutral, or unacceptable). Quotes must be submitted electronically to Contracting Officer Drackus Thomas at drackus.thomas@usda.gov no later than September 25, 2026, at 5:00 PM Eastern Standard Time. Offers must remain valid for 90 calendar days from the submission deadline. Prior to proposal submission, any clarification questions must be submitted via email by September 23, 2025, at 12:00 PM Central Standard Time. All offerors must be registered in the System for Award Management (SAM) and comply with departmental AGAR clauses, including workforce integrity and anti-discrimination provisions.

This federal document outlines the Schedule of Items for a USDA Forest Service procurement (Requisition No. 1163715) to secure annual maintenance and service for six generators at the Oconaluftee Job Corps Center. The contract spans a five-year period of performance from October 1, 2026, through September 30, 2031, structured as a base year followed by four consecutive option years. Bidders must provide a yearly and total price for each of the five scheduled line items.

This US Department of Agriculture (USDA) Statement of Work (SOW) outlines requirements for the annual service and maintenance of six commercial generators at the Oconaluftee Job Corps Center in Cherokee, North Carolina. The contract spans a five-year period of performance, consisting of a one-year base period (October 1, 2026, to September 30, 2027) and four consecutive one-year options extending through September 30, 2031. The selected contractor is required to provide certified generator technicians to perform comprehensive annual maintenance. Key technical tasks include changing oil, fuel filters, and engine oil; inspecting electrical, coolant, air intake, and exhaust systems; and performing load transfer tests by simulating power outages. Following each service, the contractor must deliver a completed inspection checklist and a written PDF report detailing the generators' conditions and professional recommendations. The six generators vary by manufacturer (Onan, Kohler, Cummins, and Generac), fuel source (diesel, propane, and natural gas), and capacity (ranging from 20 KW to 134 KW). All services must align with NFPA and National Electrical Code (NEC) standards, occurring during normal operational hours (7:30 AM to 4:30 PM, Monday through Friday), with emergency services allowed after hours or on federal holidays. Travel and associated costs must be factored into the contractor's firm-fixed-price proposal. Upon arrival at the facility, technicians must check in with front desk and facility staff.

This government document outlines the Lowest Price Technically Acceptable (LPTA) evaluation criteria for a USDA commercial items solicitation, conducted in accordance with FAR 12.203 instead of FAR 52.212-2. Award will be made to the offeror representing the best value to the government based on price, technical acceptability, and past performance. To evaluate price, offerors must submit completed pricing in "Attachment 1 - Schedule of Items," factoring in any volume or prompt-payment discounts. The government will assess price reasonableness, including potential six-month extensions under FAR 52.217-8 at the same rates. Technical acceptability is rated as "acceptable" or "unacceptable." Offerors must submit a detailed execution plan addressing Section 3.0 of the Statement of Work (SOW), explicitly list any requirements they cannot meet, and provide key personnel resumes demonstrating required education and experience. Because the USDA intends to award without discussions, deviations may result in an unacceptable rating. Past performance is rated as "acceptable" (demonstrated success in quality, timeliness, and cost control), "neutral" (no history), or "unacceptable" (documented failures). The government will consult references, USDA contract history, and CPARS. Under the LPTA evaluation method, the government will first review the lowest-priced quotation for technical and past performance acceptability. If the lowest-priced offer fails to meet these standards, the government will evaluate the next lowest-priced submission, continuing sequentially until identifying the lowest-priced, technically acceptable offer with acceptable or neutral past performance.