PacsScan Software Upgrade

The Department of Veterans Affairs, NCO10, Richard L. Roudebush VA Medical Center, Indianapolis IN, requires a single-source acquisition for 25 PacsSCAN single-user license upgrades. These licenses are essential for Windows 11 compliance within the Radiology Department, enabling the scanning of paper orders into the Radiology PACS system in DICOM format for review by radiologists. The justification for a single source is due to existing PACSgear hardware and software integration, where selecting another brand would lead to inconsistency, reliability issues, new training requirements, and prohibitive costs. Market research, including queries on DSBS, VetCert, GSA Advantage, and NAC, yielded no other vendors capable of meeting the full requirement, and the OEM confirmed the devices are proprietary. Although the VA Rule of Two could not be met, the SBA Rule of Two could be satisfied, and small business quotes will be sought for a set-aside, open market competition.

This document is a combined synopsis/solicitation (RFQ #36C25025Q0772) from the Department of Veterans Affairs, Network Contracting Office 10, for the procurement, delivery, and installation of 25 PacsSCAN single-user software licenses (Part# PER9006) with a one-year warranty. The solicitation is issued as a Request for Quote (RFQ) and is set aside for small businesses. The associated NAICS code is 513210 (Software Publishers), and the FSC/PSC is 7A21 (IT and TELECOM – Business Application Software (Perpetual License Software)). Quotes, including pricing and estimated delivery/setup schedules, are due by August 8, 2025, at 4:00 PM EST via email to Lonnelle Jones (lonnelle.jones@va.gov). All offerors must be registered with SAM and adhere to specified FAR and VAAR clauses. Award will be based on a comparative evaluation of quotes.