ContractSources Sought

Rental Services - Reception/Event Equipment

DEPT OF DEFENSE• N00189SSNDEV0519
Response Deadline
May 26, 2026
6 days left
Days Remaining
6
Until deadline
Set-Aside
Full & Open
Notice Type
Sources Sought

Contract Opportunity Analysis

NAVSUP Fleet Logistics Center Norfolk, under the Department of the Navy, is seeking sources for rental services to support reception and event equipment needs for an INR 250 Reception aboard the USS KEARSARGE. The work includes furnishing food and beverage items and event setup equipment such as tables, chairs, tents, air conditioning units, string lights, and related layout items, along with delivery and setup support. Deliverables are to go to Naval Station Norfolk in Norfolk, Virginia, with shipboard electrical equipment required to be safe for shipboard use and to meet NAVSEA and fire performance standards; the equipment is to be available for delivery on June 8, 2026 and remain onboard until July 10, 2026. This is a sources sought notice rather than a solicitation, and responses are due by 9:00 a.m. EST on May 26, 2026 by email to Dave Vaughn.

Classification Codes

NAICS Code
532289
All Other Consumer Goods Rental
PSC Code
W099
LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS

Solicitation Documents

1 Files
1.03 - KSG INR250 SOW_Reception Rentals.pdf
PDF•160 KB•May 19, 2026
AI Summary
The USS KEARSARGE (LHD 3) is requesting contracting services for equipment rental to support an INR 250 Reception for 400 guests on July 4, 2026. All rented items must be delivered by June 8, 2026, and will remain onboard until the vessel returns to port on July 10, 2026. The required items include a variety of food and beverage supplies (e.g., ice buckets, coolers, plates, cutlery) and furniture and layout items (e.g., tables, chairs, tents, AC units, string lights, a large rug). All electrical equipment must be safe for shipboard use and meet NAVSEA and fire performance standards. Contractors are responsible for removing and disposing of any hazardous materials they bring onboard. Delivery and setup working hours are from 0700-2200. Questions should be directed to Dave Vaughn at david.e.vaughn6.civ@us.navy.mil.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedMay 19, 2026
deadlineResponse DeadlineMay 26, 2026
expiryArchive DateJun 10, 2026

Agency Information

Department
DEPT OF DEFENSE
Sub-Tier
DEPT OF THE NAVY
Office
NAVSUP FLT LOG CTR NORFOLK

Point of Contact

Name
David Vaughn

Place of Performance

Norfolk, Virginia, UNITED STATES

Official Sources

View on SAM.gov