E--HAVO Boardwalk Materials

This government file, Amendment 0002 to Solicitation 140P8226Q0025, serves to amend the original solicitation by posting a revised answer to a Request for Information (RFI) from vendors. The due date for quotes remains May 22 at 5 PM HT. Offerors must acknowledge receipt of this amendment, either by completing specific items on the form, acknowledging it on each copy of their offer, or by sending a separate letter or electronic communication referencing the solicitation and amendment numbers. Failure to acknowledge the amendment prior to the specified time may lead to the rejection of the offer. Any changes to an already submitted offer due to this amendment must also be communicated in writing before the opening hour. The Period of Performance for the resulting contract is from July 1, 2026, to September 30, 2026. All other terms and conditions of the original solicitation remain unchanged. Points of contact for this solicitation are Janet Milson, Contracting Officer, and Christie Tapp, Contract Specialist.

This document, Q&A #2 for 140P8226Q0025 HAVO Lumber Materials, addresses specific clarifications regarding material specifications for a government procurement. Key points include the requirement for DF lumber to be grade #1, all lumber not explicitly stated as 'dressed rough' to be S4S (surfaced four sides), and the acceptance of 8-foot pieces for 2x6 and 2x8 4’ lumber. Additionally, the deck screws must have a Torx Drive. This Q&A serves to provide precise details and resolve ambiguities for potential bidders on the lumber materials contract.

This amendment to Solicitation Number 140P8226Q0025, dated May 13, 2026, addresses vendor inquiries and clarifies submission requirements. Offerors must acknowledge receipt of this amendment by completing items 8 and 15, acknowledging on each offer copy, or sending a separate communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified due date may lead to rejection of the offer. The quote due date remains May 22, 2026, at 5 PM HT. Offerors must include a signed copy of all solicitation amendments with their quotes. The period of performance is July 1, 2026, to September 30, 2026. All other terms and conditions of the solicitation remain unchanged. Points of contact are Janet Milson (Contracting Officer) and Christie Tapp (Contract Specialist).

The document is a Q&A for RFP 140P8226Q0025, concerning HAVO Lumber Materials. It clarifies specific material requirements, indicating that DF lumber should be grade #1 and that lines not specifying “dressed rough” should be S4S. The document also states that 8ft pieces are acceptable for 2x6 and 2x8 4’ lumber. Finally, it specifies

This Request for Quotation (RFQ) 140P8226Q0025, issued as a Total Small Business Set-Aside, solicits proposals for lumber and hardware materials for the Puuloa Petroglyph Boardwalk at Hawaii Volcanoes National Park. The project requires Douglas Fir decking, framing, joist, and platform lumber, all treated with Borated Treated (BTR) and Chemical Adjuvant Coating (CAC) .15. Additionally, the RFQ includes a variety of 316 Stainless Steel hardware. The period of performance is from July 1, 2026, to September 30, 2026, with delivery to the Rain Shed at Hawaii Volcanoes National Park by September 30, 2026. Quotes are due by May 22, 2026, 5:00 PM HT, and must be submitted via email to Christie Tapp. Offerors must have an active SAM.gov registration and comply with various FAR clauses, including those related to telecommunications equipment, supply chain security, and prohibitions on discriminatory DEI activities.

Hawaii Volcanoes National Park (HAVO) requires durable lumber and hardware to repair and maintain the Puʻuloa Petroglyph boardwalk. Materials must withstand harsh volcanic and marine environments, resisting corrosion, UV degradation, moisture, fungal decay, and volcanic gases. All products, primarily Douglas Fir lumber treated with borate and Chemical Adjuvant Coating, must be non-toxic, environmentally compatible, and comply with the Buy American Act and National Park Service environmental standards. Fasteners and hardware must be 316 stainless steel or equivalent. The contractor is responsible for providing all offloading equipment and personnel. Deliveries, scheduled Monday-Thursday (6:00 AM-4:00 PM HDT), require coordination and invasive species inspection 7-10 days prior. The government reserves the right to reject non-conforming items, and a standard commercial warranty is required.

This document outlines Standard Operating Procedures (SOPs) for preventing invasive pests, including coqui, ants, weeds, and Rapid ‘Ōhi‘a Death, within Hawaiʻi Volcanoes National Park. It is mandatory for project leaders, contractors, and concessioners to comply with these protocols. Key procedures include thorough cleaning and inspection of all vehicles, machinery, and equipment for debris and pests before park entry, with specific instructions for ant detection using baited chopsticks. Non-compliant items will be denied entry. Base yards and staging areas must be kept pest-free, with regular inspections. All cutting tools must be sanitized to prevent the spread of Rapid ‘Ōhi‘a Death. The document prohibits the import of 'ōhi'a firewood and logs, and requires all other imported firewood to be sourced from approved, pest-free sites. Fieldworkers must inspect and clean their personal gear before and after fieldwork. Inspections must be scheduled a minimum of three business days in advance via email, providing details on vehicles, materials, and equipment. Unscheduled or uninspected items will be denied park access. Contact information for pest disposal recommendations and inspection scheduling is provided.