J091--Fuel Tank Filtration and Cleaning Services

Published Date
December 12th, 2023
Response Deadline
December 18th, 2023
White River Junction VAMC 215 North Main Street
White River Junction, 05001
Notice Type
Sources Sought
Solicitation No.






J091--Fuel Tank Filtration and Cleaning Services is a Sources Sought notice issued by the VETERANS AFFAIRS, DEPARTMENT OF. The notice seeks to identify any vendor capable of providing Fuel Tank Filtration and Cleaning Services at the White River Junction VAMC. The services are required for six tanks, including above ground tanks and underground storage tanks, and involve inspection, treatment, and filtering of fuel, as well as capturing and disposal of fuel/water contaminants. Interested parties are invited to submit their capability and availability to provide the required services. The deadline for submission is 5:00 PM EST, 18 December 2023.


This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 562910, (Remediation Services) with a size standard $25M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Fuel Tank Filtration and Cleaning Services at the White River Junction VAMC per the Performance Work Statement below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 5:00 PM EST, 18 December 2023. All responses under this Sources Sought Notice must be emailed to Kenya Mitchell at Kenya.Mitchell1@va.gov or David Valenzuela at David.Valenzuela2@va.gov with RFQ #36C24124Q0159 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 PERFORMANCE WORK STATEMENT Project Name: Fuel Tank Filtration and Cleaning Place of Performance: 215 North Main Street White River Junction VT 05001 Period of Performance: Base + 4 Option Years (Options Years will be exercised at the Governments discretion) Contractor shall preform the service between the months of April through October. Project Scope The White River Junction VA Healthcare System requires the services of a qualified firm to provide fuel filtration services Work is to include fuel filtration services for six tanks, consisting of (1) 3,000-gallon AST, (2) 30,000 gallon AST and (1) 20,000 gallon, (1) 12,000 gallon and (1) 1,200 gallon underground storage tank. This SOW is for a Base plus Four Option Year contract. White River Junction s ASTs are contained within vaults above ground . Confined space permits are required to enter the vaults. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. The Contractor shall also be responsible for all damages to persons or property that occurs because of the Contractor s fault or negligence. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project. Site investigation is to be included in the cost proposal. This work can be performed directly by the General Contracting firm, or indirectly via contract to a third party (Sub-Contractors). The person(s) conducting the site investigation are to check in with the VA Facilities Management Services department and will be escorted to review the project by the project COR. Work shall be completed in conformance with the time schedule requested by the VA Contracting Officer s Representative (COR) or Resident Engineer (RE). The Contractor is solely responsible for preparing all necessary regulatory notifications to meet the time schedule. General Contractor Requirements Tank # Location Size Type of Fuel Type of Tank 1996-1 Bldg. 40 1,200 gallons Diesel UST 1996-2 Bldg. 32 12,000 gallons Diesel UST 1996-3 Bldg. 2 20,000 gallons Diesel UST 2-3 Bldg. 54 30,000 gallons No. 2 fuel oil AST 2-4 Bldg. 54 30,000 gallons No. 2 fuel oil AST 88-1 Bldg. 88 3,000 gallons Diesel AST Preform annual fuel tank inspection, treatment, and fuel filtering on three above ground tanks, one with 30,000 gallons fuel oil, the second with 30,000 gallons of fuel oil and the third with 3,000 gallons of Diesel fuel. The Above ground storage tanks shall be inspected within the following years, 2024, 2027. The underground storage tanks shall be inspected within the following years; 2024, 2025, 2026, 2027 and 2028. Preform inspection, treatment, and filtering service on three below ground tanks. The first tank consists of 20,000 gallons of fuel oil, the second tank holds 12,000 gallons of Diesel fuel and the third tank holds 1,200 gallons of diesel fuel. A 3rd Party analysis shall be done annually to meet NFPA 110 regulations/ joint commissions for ALL tanks six tanks listed in the chart above. Contractor is responsible for capturing, storing, containing and disposal of all fuel/water contaminants and will provide waste manifest for all waste removed. Confined space permits will be required, services rendered per this scope occur within confined space. Permits can be obtained locally through the WRJ safety office. Inspection and Filtering Requirements Filter fuel particulates through nominal 1 micron bag filter. This filtering process should remove any microbials from the fuel. Filter fuel through a coalescer/ separator to remove any suspended water. Treat Diesel and fuel oil tanks with ILFC 1032 (Stabilizing agent) and Biobor JF. Fuel tank must remain online during the filtering process in case of any emergency. Post-filtration fuel sample analysis shall include photos of the sample, detailed lab reports showing testing results and any results beyond limits. Fuel testing results should show the following: API Gravity, Appearance, Bacteria Fungi Mold Yeast, Cetane Index, Cloud Point, Distillation, Flash Point-Closed cup Ramp Mode, Sulfur in Fuel, Water by Karl Fischer ppm, Water and Sediment, ICP Metals and % Biodiesel (FAME.) All AST inspections shall be performed to meet EPA SPCC regulations. Fulfill requirements to standards set by GS-07F-0363U. Work Schedule Normal working hours are from 7:30 AM to 4:30 PM. Work Performed After Hours: Work may be performed after hours; COR shall have a 48-hour notice before work is to be done. To maintain schedule, work performed over the weekend, may be allowed. Contractor to coordinate these efforts with VA COR with a minimum 48-hour notice. Privacy Statement Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures. Record Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contact Information

PrimaryKenya MitchellContract Specialist
(860) 666-6951
22 KB

Opportunity Lifecycle

Sources Sought